Instructions for users of the state integrated information system "electronic budget" when contacting a single contact center regarding the provision of technical support. The Ministry of Finance explained who forms the procurement plan through the electronic budget Elek

This program is designed to increase transparency and openness of the core activities of government agencies and is responsible for the management of public finances.

With the help of the GIS “Electronic Budget” planning program, the quality of management of government agencies is improved through the introduction of information and communication technologies and the creation of a unified information space in the management environment of state, municipal, and public finances.

The concept for developing the creation of the GIIS “Electronic Budget” was confirmed in RP No. 1275-r dated July 20, 2011. The operating procedure of the system is regulated by Government Decree No. 658 of June 30, 2015.

The system consists of several subsystems aimed at achieving certain goals in the financial sector:

• procurement management;
• HR management;
• budget planning;
• cash management;
• income and expense management;
• management of regulatory reference information, etc.

The following users must register and work in the program:

• bodies of state power and local self-government, as well as state extra-budgetary funds;
• organizations that are participants in the budget process and financed through the state budget, as well as legal entities receiving funds from the budget of the Russian Federation;
• individuals and other persons - participants in the budget process;
• organizations carrying out procurement activities in accordance with the norms of 223-FZ.

Placement of schedules is carried out using the “Financial Management” subsystem, if the customer is the Russian Federation. BU, AU at the federal and municipal level, as well as other customer organizations can create and publish schedule plans directly in the Unified Information System. Institutions must duplicate all procurement documentation in the electronic book (Order of the Ministry of Finance No. 173n dated December 29, 2014), and then transfer it to TOFK.

"Electronic budget" of the Ministry of Finance and the Federal Treasury

Login using the “Electronic Budget” certificate of the Ministry of Finance is carried out using the link http://ssl.budgetplan.minfin.ru. Using the subsystems located on the Ministry of Finance website, you can carry out the following actions:

• study information on filling out forecast forms;
• formulate state assignments and budget estimates;
• implement accounting and budget accounting procedures for institutions;
• view various registers and reference information;
• fill out information and documentation on government order procedures and procurement activities;
• ensure information interaction;
• create, save and send to the authorized body documentation on planning and execution of the budget, as well as on the implementation of control measures, etc.

The “Electronic Budget” system of the Federal Treasury has the following functionality:

• maintaining a consolidated register of UBP and NUBP;
• interaction with the official website www.bus.gov.ru;
• development and maintenance of various industry lists;
• work with the Unified Portal of the Budget System of the Russian Federation;
• procurement management;
• record keeping and reporting;
• cost management.

Connection and getting started

The regulations for connecting, logging into the “Electronic Budget” (personal account) and starting work in it are fixed in the letter of the Ministry of Finance of the Russian Federation No. 21-03-04/35490 dated 06/17/2016. First of all, the organization must issue an order appointing persons responsible for work in the electronic security system and identifying employees authorized to prepare documentation placed in the subsystems. The order must confirm the responsibilities of each responsible employee. The order must necessarily contain signatures indicating that each employee is familiar with the contents of the internal organizational document.

SAMPLE ORDER (picture)

In order to start working, the user must:

1. Carry out a complete diagnosis and preparation of automated workstations for work with GIIS “EB” in accordance with the requirements established in Appendix 1 to the Connection Procedure.

2. Prepare qualified digital signature keys for each performer. New keys are obtained only for those who have not previously worked in the UIS. The rest can use their digital signatures that are valid in the Unified Information System.

3. Install the Windows Installer software, all necessary drivers for the user certificate media, the Continent TLS Client and Jinn-Client programs.

4. Complete and send to TOFK an application for connection using a special unified form (letter of the Ministry of Finance No. 21-03-04/61291 dated 10/20/2016). The application must be accompanied by an order for the appointment of responsible persons, files of digital signature certificates, consent signed by each responsible employee for the processing of personal data, an application and power of attorney to receive cryptographic information in the form approved by the Ministry of Finance (letter No. 21-03-04/35490 dated 06/17/2016) .

5. Wait for the results of checking the package of documents submitted to TOFK with the application for connection, and, if necessary, make all corrections and additions.

6. Upon successful verification, install CIPF at the workplace, register new performers in the Unified Information System, install new EDS key certificates and enter data on responsible employees into the electronic system while simultaneously defining the roles of each performer.

7. Connect to the “Electronic Budget” system, enter your personal account and start working in it.

Federal budgetary and autonomous institutions were required to formulate the procurement plan for 2019 and the planning period 2020-2021 in the “Electronic Budget” system.

The operating procedure of the FBU and FAA was explained in a letter from the Ministry of Finance. Experts from the Ministry of Finance reminded: federal state budgetary and autonomous institutions place the procurement plan in the Unified Information System using the Electronic Budget system. It will not be possible to create a procurement plan for 2019 and subsequent years directly in the UIS, bypassing the Electronic Budget. The authors of the letter warned: if the draft procurement plan for 2019 and the planning period 2020-2021 have already been created in your EIS personal account, transfer the document to the archive. Create a procurement plan in the Electronic Budget and place it in the open part of the UIS.

If you have already created a procurement plan in the Unified Information System and posted the document, prepare the plan again in the “Electronic Budget” system. The document must be identical to the latest version of the procurement plan in the UIS. Schedules are formed according to the old rules - in the EIS personal account. The authority to create and approve a procurement plan will automatically be given to users of the Electronic Budget who maintained financial and economic activity plans. Institutions that have not formed FCD plans, but must prepare a procurement plan, send applications through the Electronic Budget functionality using special forms from the letter. Ministry of Finance specialists have prepared two forms. The first is to connect to the Electronic Budget. The second is to confirm the customer’s authority.