But the contract only indicates that the cargo must be delivered from the shipper to the consignee. The railway bill of lading becomes at the same time a confirmation of the concluded contract and an accompanying document of the cargo, indicating its main characteristics. The shipped cargo moves in accordance with the movement path indicated in the waybill. The consignee is determined on the basis of the railway bill. In accounting, this document becomes the basis for writing off values ​​from the consignor and posting the received cargo from the consignee. A rail waybill is a complex type document. It consists of six numbered sheets with the required number of copies of an additional sheet "Road Statement" attached. Each sheet has its own purpose - it is stored by the carrier, issued to the sender or recipient.

Forms of shipping documents

Transportation in European countries not participating in the SMGS is carried out on the basis of the COTIF consignment note, developed on the basis of the "Convention on International Freight Transport". In this case, the movement of goods in the directions Europe - CIS - Europe is carried out when the railway bill is reissued at any border station (COTIF - SMGS and vice versa). In order to fill in the railway bill of lading correctly, you should indicate in the document only accurate data regarding the participants in the carriage and the characteristics of the cargo.

If discrepancies and inconsistencies are identified, the carrier will refuse to accept the goods.

Original railway bill of lading (gu-27)

• Contract of carriage, chartering, transport expedition
• Transfer, alienation agreement
• Construction contract: household, construction, subcontracting
• Contract of order, contract of surety
• Supply agreement, contracting
• Rental agreement: household, construction
• Life annuity contract, life support
• Loan agreement, gratuitous provision of services
• Insurance, reinsurance contract
• Employment contract with an employee
• Agreement on assignment of rights and transfer of debt
• Apprenticeship agreement with employee
• Memorandum of Association, joint venture agreement
• Storage agreement, liability
• Other contracts

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Railway consignment note: form and sample

The index consists of five characters:

• 1st sign - put down "H" - letter;
• subsequent signs reflect the degree of oversize (the second sign - shows the bottom oversize; the third sign - side; the fourth sign - top). The fifth character indicates the vertical average size.

If there is no oversized cargo, this column is not filled in. Carrier Information about the carrier of the cargo, indicating the code for OKPO.

Attention

Station of departure Information in this column contains the code of the station from which the cargo is dispatched, and its name. The station code is put down on the basis of the tariff guide. Information on this column can be affixed using the postmark of the station from which the cargo is dispatched.

Station of destination Information on this column contains the code of the station to which the cargo is dispatched, and its name.

Railway consignment note (form gu-27)

Legal framework The procedure for the carriage of goods by rail is based on the "Transport Charter of the Railways of the Russian Federation", approved by Federal Law No. 2 of January 8, 1998. It says here that on the basis of a contract for the transportation of goods, the railway delivers the goods from the consignor to the consignee. In this case, the conditions of carriage must be observed, subject to payment by the consignor of the railway services.
In addition to the contract, a number of documents are provided confirming the acceptance of the cargo, describing its characteristics and features. Order of the Ministry of Railways of the Russian Federation / RZD No. 39 dated 06/18/2003 ratified the "Rules for filling out shipping documents for the carriage of goods by rail". The standards are based on the theses of article 25 VZ №18 from 10.01.2003 "Charter of the railway transport of the Russian Federation".

How to fill in a railway waybill correctly

Conductor Total weight (in words) Railway security Mass. Declared value fee Payments collected at the departure station Commodity cashier (signature) Declared value rub. Total when sending (in words) Method for determining the mass Markazh.d. Upon arrival (On scales, by standard, by stencil, by measurement, by calculation. Standard weight of one piece) Fare ZPU (dispatcher, railroad) Fee for declared value Railroad pick-up receiver I answer for the correctness of the information entered in the invoice (Signature when determining the weight by rail) (Position and signature of the sender is legible) Total upon arrival Payments collected at the destination station Commodity cashier (signature ) By application N Import of cargo is allowed for the number of months. »» The beginning. station Loading is assigned for the number of months. CALENDAR STAMPS ABOUT TIME
Loading onto a wagon by means There are two options for loading onto a wagon (by means of a carrier or a consignor). The unnecessary option must be crossed out. Number of seats Depending on what type of cargo is transferred, this column indicates:

• number of pieces of cargo (for packaged cargo);
• "In bulk" (for cargo transported in bulk ");
• "In bulk" (for cargo that is transported in bulk);
• "In bulk" (for cargo transported in bulk ");
• a fraction is indicated, where the numerator is the number of packages, and the denominator is the number of pieces in one package (for cargo that is translated into packages).

Packaging If unpacked cargo is transported, "N / A" is displayed, if packed cargo - the name of the package is displayed (in abbreviated form).

Railway consignment note gu 27 is what document

Important

The station code is put down on the basis of the tariff guide. Consignor (Consignee) Information about the consignor (consignee) of the cargo, indicating its name and OKPO, information about the code that was assigned by the carrier to the consignor. If the sender is a natural person, OKPO is not affixed, his full name is indicated, and the code is indicated “1000”.

Consignor (Consignee) Mailing Address Mailing address and telephone number to contact if you have any questions. Payer If the payer is a legal entity, its full name shall be indicated. If the payer is an individual, then his full name is recorded.

Discount XXX Exceptional tariff XXXXXX Class X INFORMATION ABOUT THE CARGO FEE. RUB. COP. Wagon N type H / s Axles Weight, kg INDIVIDUAL VOLUME WHEN DEPARTING wagons net gross tare negab. kuz. (ON ARRIVAL) XXXX XXXXXXXX XX XXX XX XXXXXX XXXX XXXX XXXXXX XX XXXXXXX XXXXXXXXXXXXX Prov. number XX XXXXXXXXXXXXX
prices. HHHHHHHHHHHHH ITOGOHHHHHHHHHHHHH payments made at the station of origin HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH Carrier HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH payments made to the destination station HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH Carrier HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH |KALENDA molecular SHTEMPELYA| + + ||||| ||||| ||||| ||||| ||||| ¦Creation of ¦¦¦¦ ¦reception¦¦Notification¦Release of the original¦¦cargo to¦Arrival at¦the consignor way of the waybill¦ ¦ transportation ¦the station of destination ¦on the arrival of the goods ¦Time hour.
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1. Shipping is processed railway consignment note a single sample in the form given in Appendix 1 to these Rules.
Railway invoice drawn up by the sender and presented to the contractual carrier.
Graphs railway consignment note filled in by the sender and the carrier in accordance with the requirements of this Regulation.
2. Railway invoice is a complex document consisting of six numbered sheets and the required number of copies of the "Road bill (additional copy)" consignment note sheet.

Sheet №	Sheet name	Recipient of the sheet	The purpose of the sheet
1	Original consignment note	Recipient
2	Road bill		Accompanies the cargo to the destination station
3	Cargo delivery sheet	Carrier delivering cargo to consignee	Accompanies the cargo to the destination station
4	Duplicate invoice	Sender	Issued to the sender after the conclusion of the contract of carriage
5	Cargo acceptance sheet	Contractual carrier	Remains with the contractual carrier
6	Cargo arrival notification sheet	Recipient	Accompanies the cargo to the destination station
Without a number	Road bill (additional copy)	Carriers	Designed for carriers along the route of the cargo (except for the carrier issuing the cargo to the recipient)

The consignment note sheet "Road bill (additional copy)" is drawn up in a quantity corresponding to the number of carriers participating in the carriage (except for the carrier delivering the goods to the consignee). The need to draw up a sheet of the waybill "Road bill (additional copy)" for the contractual carrier is determined by him.
3. At the station of departure, the correction of the information entered in the waybill is made by the sender and the carrier by crossing out and entering new information. At the same time, each of them corrects the information that he entered in the invoice. The sender can make a correction in no more than one column or two interconnected columns, and in the column “Sender's statements” he puts a mark “Corrections have been made in column __”. The carrier confirms its corrections with a postmark.
4. The carrier, making changes and additions to the information in the consignment note provided for by these Rules, certifies them with a stamp.
5. If there is not enough space to record data in the corresponding columns of the consignment note, this information is entered for each column in an additional sheet, the number of copies of which corresponds to the number of sheets of the consignment note, which is attached to each sheet of the consignment note. Additional sheets must be the same size as the invoice. In the corresponding columns of the consignment note, a note is made: "For data, see additional sheet."
If there is a lack of sections A-E on the calculation of carriage charges, an additional sheet is drawn up according to the form of turnover of sheet 1 of the invoice with the assignment of the subsequent sections of the letter designation, starting with the letter Zh.
The number of additional sheets attached to each sheet of the consignment note is indicated in the consignment note by the sender - in the column “Sender's statements”, and by the carrier - in the column “Carrier's notes”.
When transporting goods in two or more wagons under one consignment note, the consignor draws up a List of wagons in the form given in Appendix 2 to these Rules.
When transporting several containers issued by one waybill, the sender draws up a List of Containers in the form given in Appendix 3 to these Rules.
The numbering of the columns of the List of wagons and the list of containers corresponds to the numbering of the columns of the consignment note.
The data in the "Total" columns of the Wagon List or the Container List shall be entered in the corresponding columns of the consignment note.
One copy of the List of wagons or the List of containers is attached to each sheet of the consignment note, and in the column of the consignment note "Wagon" and / or in the column "Name of cargo" a mark is made "See attached sheet".
When reloading cargo from wagons of one gauge to wagons of a different gauge of cargo transported in two or more wagons under one consignment note, the carrier draws up a new List of wagons, attaches one copy to each sheet of the consignment note and crosses out the information in the original List of wagons, which also follows from overhead.
At the top of the additional sheet, the List of Wagons and the List of Containers, the shipment number is indicated, all of them are signed by the sender or the carrier, depending on who compiled them.
Additional sheets, the List of wagons and the List of containers are an integral part of the waybill.
6. The invoice form, as well as additional sheets, the List of wagons and the List of containers have A4 format and are printed in black on white paper.
When printing invoice forms, it is allowed to use paper with watermarks, micro font, hologram as security measures. The specified protection measures should not impede the filling out of the consignment note or its reading.
7. Information entered in the waybill, additional sheets, the List of wagons and the List of containers, are entered or printed in black, or applied in the form of an imprint of a stamp. Stamps to be applied must be clearly imprinted.
8. The accompanying documents attached by the consignor to the consignment note must be attached to the consignment note in such a way that they cannot be separated on the way.

II. Boxes of the SMGS railway consignment note to be filled in by the consignor

1 "Sender"

Indicated:
- name of the sender (in accordance with the constituent documents), surname and first name (for an individual), postal address;
- the sender's code assigned to him by the contractual carrier, if the contractual carrier carries out such coding (put in the code field).

The signature of the sender is affixed in accordance with the national legislation of the country of departure. The sender's signature confirms the correctness of the information entered by him in the invoice.

2 "Station of departure"

Indicated:
- the name of the station of departure and the abbreviated name of the railway;
- the code of the departure station (put in the code field).
When transporting goods from a country in which the SMGS is not applied, the name, station code of the change in the legal regulation of the contract of carriage, the abbreviated name of the railway are indicated.

The following abbreviations are used for railways:

• for the railways of the Republic of Azerbaijan - AZ
• for the railways of the Republic of Belarus - BC
• for the railways of the Republic of Bulgaria - BDZ
• for the railways of the Republic of Hungary - MAV
• for the railways of the Socialist Republic of Vietnam - DSVN
• for the railways of Georgia - GR
• for the railways of the Islamic Republic of Iran - RAI
• for the railways of the Republic of Kazakhstan - KZH
• for the railways of the People's Republic of China - KZD
• for the railways of the Democratic People's Republic of Korea - ZC
• for the railways of the Kyrgyz Republic - KRG
• for the railways of the Republic of Latvia - LDZ
• for the railways of the Republic of Lithuania - LG
• for the railways of the Republic of Moldova - CFM
• for the railways of Mongolia - MTZ
• for the railways of the Republic of Poland - PKP
• for the railways of the Russian Federation - Russian Railways
• for the railways of the Slovak Republic - ZSR
• for the railways of the Republic of Tajikistan - TJ
• for the railways of Turkmenistan - TRK
• for the railways of the Republic of Uzbekistan - UTI
• for the railways of Ukraine - UZ
• for the railways of the Republic of Estonia - EVR

3 "Sender's Statements"

The following information is entered:
- a specific route of transportation for roundabout transportation;
- instructions on how to deal with the cargo in case of obstacles to the carriage or delivery of the cargo;
- protective measures and temperature conditions for the transportation of perishable goods;
- a description of the damage to the wagon, ITU and vehicle, provided by the consignor, ascertained upon presentation of the cargo or wagon for transportation;
- when transporting automotive vehicles - marks "Transportation without protection of breakable parts", "Car key No. ______";
- to indicate the method of cargo transportation agreed with the carrier (including an empty wagon), if transportation is carried out on railways of different gauge - marks: "Reloading into a wagon of a different gauge", "Relocation of the wagon to bogies of a different gauge (if there is a contract indicate the number and date of imprisonment for the permutation) "or" The use of sliding wheelsets ";
- statements of the sender about the corrections made by him to the consignment note;
- when transporting frozen cargo, an indication of the percentage of moisture content of the cargo and the preventive measures taken (“The cargo is frozen”, “Lime covered in an amount of ___%”, “Treated with ___ oil in an amount of ___%”, “Layered with sawdust”, etc.) ;
- the name of the final consignee and his address when changing the regime of legal regulation of the contract of carriage (when transporting goods by destination to a country in which the SMGS is not applied);
- an indication of the direction of the invoice sheet when changing the regime of legal regulation of the contract of carriage (when transporting goods by destination to a country in which the SMGS is not applied);
- the scope of the conductor's powers;
- a mark on the number of additional sheets attached to the consignment note;
- when importing / exporting cargo by another mode of transport - the mark "Imported by ____________ by transport (the type of transport is indicated) from ____________ (the country of initial departure is indicated)" or the mark "For export by ____________ by transport (the type of transport is indicated) to ____________ (the country of final destination is indicated)" ;
- when transporting goods with a declared value - the mark "Declared value of the goods ______ (amount in words)";
- a mark on the application of the conditions for placing and securing oversized cargo loaded on open rolling stock (except for conveyors) of 1520 mm gauge: "Clause ____ of chapter ___ TU", "NTU No. ___", "MTU No. ___" or "Sketch No. _____";
- when transporting cargo in a wagon provided by the sender, with reloading into wagons of a different gauge - a mark: "After reloading the goods at station ____ (indicate the name of the reloading station), issue an empty wagon ________ (indicate the name of the recipient of the empty wagon and its mailing address)" or "After reloading the cargo at station ________ (the name of the reloading station is indicated), send the empty wagon to station ____ (the name of the station, destination and recipient roads are indicated) through border stations ____ (their name is indicated), carriers ______ (their name)" and the name and code of the payer of carriage charges for each carrier participating in the carriage.

4 "Recipient"

Indicated:
- the name of the recipient (in accordance with the constituent documents), surname and first name (for an individual), postal address;
- the consignee's code assigned to him by the carrier issuing the goods, if this carrier carries out such coding (put in the code field).
A telephone and fax number with codes, an e-mail address may be indicated.
When transporting goods destined for a country in which the SMGS is not applied, the abbreviated name of the carrier shall be indicated, which renews the contract of carriage at the station where the legal regulation of the contract of carriage changes.

5 "Destination station"

Indicated:
- the name of the destination station and the abbreviated name of the railway;
- destination station code (put in the code field).
When transporting goods by destination to a country in which the SMGS is not applied, the name, code of the station changing the legal regulation of the contract of carriage, the abbreviated name of the railway, and also the mark "For transportation to the station ______ (name of the final station and country of destination)" are indicated.

6 "Border crossing stations"

Indicate the names of the exit border stations and their codes, the abbreviated name of the railway of the country of departure and the railways of transit countries along the route of the cargo agreed with the contractual carrier.
When transporting cargo with the participation of a ferry, the names of ports and transfer stations to / from the ferry shall be indicated.
If the carriage of goods from the exit border station is possible through several entrance border stations of a neighboring country, then the name of the entrance border station through which the carriage will be carried out is also indicated.

General explanations for columns 7-12

When sending simultaneously with the main part of the cargo, the excess weight of the cargo, reloaded into a separate wagon, the corresponding information about this wagon is entered.
The columns are not filled in when transporting containers loaded onto a wagon by the carrier, or containers loaded by the sender on one wagon provided by the carrier and issued with different waybills.
When transporting containers loaded on one wagon, provided by the sender, and issued by different waybills to the address of one recipient, information about the wagon is additionally entered into one of these waybills.

7 "Wagon" (to be filled in by the consignor if he was loading)

The number of the carriage is indicated.
Indicate the name of the owner of the carriage and the abbreviated name of the railroad in which the carriage was registered.
When transporting cargo in the refrigerated section, the mark "РС - ______ (the number of the refrigerated section is indicated) (______) (the number of freight cars in the section is indicated)" is additionally put down.
When transporting goods on the wagon linkage, the numbers of all wagons are indicated and the mark "linkage" is put down.
When transporting goods in two or more wagons on one waybill or several containers loaded on two or more wagons provided by the sender, a mark "See attached statement" is put down on one waybill.
When transporting cargo on its own axles, the number of the machine (of each section), the number of the wagon or the mechanism on the rail are indicated.

8 "The car provided"

Mark is affixed:
"P" - when the carriage is provided by the carrier;
"O" - when the carriage is provided by the sender.
The wagon actually provided by the consignee is equal to the wagon provided by the consignor.

9 "Carrying capacity" (filled in by the consignor, if he made the loading)

The carrying capacity indicated on the wagon is affixed in tons. If several values ​​of carrying capacity are indicated on the wagon, the maximum carrying capacity is indicated in tons.

10 "Axles" (to be filled in by the consignor, if he made the loading)

The number of axles of the car is indicated.
When transporting cargo on its own axles, the number of axles of a machine (each section), a carriage or a mechanism on a rail track is indicated.

11 "Tare weight" (to be filled in by the consignor, if he made the loading)

The tare weight of the wagon indicated on the wagon shall be affixed.
When determining the mass of an empty car by weighing, the mass indicated on the car is entered into the numerator, and the mass determined by weighing is entered into the denominator.

12 "Type of tank" (filled in by the consignor, if he made the loading)

When transporting goods in a 1520 mm gauge tank wagon, the calibration type of the tank is indicated, applied to the tank under the wagon number.

13 "Mass of cargo after reloading" (not filled in by the consignor)

14 "Number of places after transshipment" (not filled in by the consignor)

15 "Name of cargo"

The name and 8-digit code of each cargo are affixed in accordance with the harmonized nomenclature of goods.
The signs, marks and numbers applied to the cargo are indicated.
During transportation dangerous goods the name of the cargo and information in accordance with Appendix 2 "Rules for the carriage of dangerous goods" to the SMGS are also indicated.
During transportation perishable cargo the mark “Perishable” is put down, and when transporting goods in covered wagons with ventilation - also the mark “With ventilation”.
During transportation freezing cargo the mark "Freezing" is put down.
During transportation animals the marks "Animals" and "Do not descend from the hill" are put down.
During transportation light-combustible cargo the marks "Lightly combustible" and "Covering 3 / 0-0-1-0" are put down.
When transporting cargo accompanied by guides:
- the mark "Accompanied by the sender's guides" is put down. If the conductors are in a separate carriage or accompany several carriages with cargo, an additional mark “The conductors are in carriage No. _________” shall be put down;
- the names and surnames of the conductors are entered, as well as the numbers of their documents required to cross the state border. If the conductors accompany several wagons with cargo or are in a separate wagon, this information is indicated in the invoice for the wagon in which the conductors are located;
- in case of replacement of conductors along the route, a mark is made "Replacement of conductors by __________ (name of the station and railway on which the conductors will be replaced)";
- when installing heating (stove) equipment in a carriage with conductors, the mark "With stove heating" is made.
When transporting goods from the use of transportation devices the name of these transportation devices is indicated under the name of the cargo for which they are used.
In the box outlined with a dotted line
When transporting ITU, ATS the following information is entered:
- when transporting a road train, car, trailer, semi-trailer or demountable car body, the specific name and identification number of ITE, ATS, the composition of the road train are indicated, the mark “Spare wheels ___ pieces”, “Do not lower the hill” is put down;
- when transporting a universal medium-tonnage container, the mark “Container ________ (its nine-digit number is indicated)” is put down;
- when transporting a large-tonnage container, the 11-digit identification number of the container is indicated, consisting of four letters of the Latin alphabet (of which the first three letters denote the code of the container owner, the last "U" means a freight container) and seven digits; after the container number, separated by a dash - the four-digit code of the container size and type, then in brackets - the stencil gross weight of the container;
- when transporting two or more containers on one consignment note, a mark "See attached statement" is put down.
During transportation long cargo a mark "Do not leave the hill" is put on the wagons' linkage.
During transportation unusual cargo marks are affixed:
- when transporting oversized cargo - “Oversized cargo _____ (index of oversized cargo)” - on 1520 mm gauge railways, “Oversized cargo on ____ (abbreviated names of railways)” - on other railways;
- when transporting oversized cargo with a control frame in the waybill issued for the carriage of oversized cargo - "The control frame is installed on carriage No. ____", and in the waybill issued for the carriage of a wagon with a control frame - carriage No. ______ "- if the control frame is installed on an empty carriage, and" A control frame is installed on the carriage for the cargo loaded into carriage No. ______ "- if the control frame is installed on the loaded carriage;
- when transporting oversized cargo and cargo on a conveyor - "Do not lower from the hill" or "Do not pass through the hill" (the need to affix them is determined by the carrier);
- when transporting a cargo that requires a speed limit according to its technical characteristics - "Speed ​​no more than ________ km / h".
During transportation cargo loaded within the preferential or zonal loading dimensions, the marks "Reduced clearance" or "Zonal clearance" are put down, respectively.

16 "Type of packaging"

The type of packaging of the cargo loaded on the wagon, ITU or ATS is indicated.
When transporting goods in packages, the following shall be indicated: in the numerator - “package”, in the denominator - the type of packaging of the unit of cargo in the package, and if the unit of cargo is not packed - mark “n / a”.
When transporting goods without containers and packaging, the mark "not packed" is put down.

17 "Number of seats"

The numbers indicate the number of cargo items in one line with the name of the cargo.
When cargo is transported in bulk, in bulk or in bulk, a mark is put down “in bulk”, “in bulk” or “in bulk”, respectively.
When transporting on an open rolling stock or in open containers of cargo with more than 100 seats, the mark "in bulk" is put down.
When transporting goods in packages, the fraction indicates: the number of packages (in the numerator), the total number of units of cargo placed in these packages (in the denominator).
When transporting goods using reusable transport devices, the number of these devices is indicated.
When transporting goods in an ITU or ATS, the number of cargo items loaded into them is indicated. When transporting goods in a road train, the number of pieces of cargo in the car and trailer and the total number of pieces of cargo in the road train shall be indicated.
When transporting empty ITUs or vehicles, their number is indicated.

18 "Weight (in kg)"

Indicated by numbers:
- the gross weight of the cargo (including packaging) for each cargo in one line with the name of the cargo (including the weight of the cargo on its own axles);
- tare weight of ITU or ATC;
- the mass of transportation devices not included in the tare weight of the wagon;
- the total gross weight of the cargo.

19 "Seals" (filled in by the consignor, if he made the loading)

Indicate the number and signs of seals applied to wagons, ITUs or vehicles transported without a conductor, and when using a ZPU - the name and control sign of ZPU, the abbreviated name of the railroad of departure of the cargo.

20 "Submerged"

The mark “carrier” or “sender” is put down, depending on who is loading the cargo into the wagon: the carrier or the sender.

21 "Method for determining mass"

Depending on the method of determining the mass of the cargo, marks are put down:
"On the scales" (the type of scales is indicated);
"By stencil";
"According to the standard";
"By size";
"By measurement";
"Over the counter".

22 "Carriers"

The abbreviated names and codes of the contractual (indicated first) and subsequent carriers (the carrier issuing the cargo is indicated last) and the corresponding sections of the route along which each of the carriers carries out transportation (the boundaries of the section - stations and their codes) are indicated.

23 "Payment of carriage charges"

The abbreviated names of carriers are indicated in the order corresponding to the order in which they carry out transportation in accordance with the data in the column "Carriers", the names of the payers to each of them and the grounds for payment (payer's code, date and number of the contract, etc.).

24 "Documents attached by the sender"

A list of accompanying documents attached by the sender to the consignment note is entered. If the document is attached in several copies, then the number of copies is indicated.
If the accompanying documents named in the consignment note are intended for withdrawal along the route, then after their name the abbreviated name of the railway on which they are withdrawn must be indicated in the form of a mark "for _____ (abbreviated name of the railway on which they are withdrawn)".

25 "Information not intended for the carrier, supply contract number"

The information of the sender related to this shipment and not intended for the carrier is entered.
If the document required to fulfill administrative formalities is not attached to the waybill, but is sent to the administrative control body, a mark is put down "____ (the name, number and date of the document are indicated) ___ (the name of the administrative control body is indicated)".
Other information may be entered, including the number of the supply agreement concluded between the exporter and the importer, if this agreement has only one number for both the exporter and the importer. If the supply agreement has two numbers, one for the exporter and the other for the importer, then the number of the exporter's agreement is entered.

In the process of transporting goods by rail, special documents are applied. These include the railway bill of lading. How is such an invoice filled in correctly?

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The railway consignment note serves as confirmation of the acceptance of the goods by the railway. It is filled in during transportation, at several stages. How to fill in the railway bill of lading correctly?

Basic moments

Cargo transportation by rail is rightfully considered the most economical and convenient. Even very large objects can be transported in this way.

Almost all types of vehicles are inferior in comparison with railway transport. Due to this, railway transportation does not lose its relevance and is invariably popular.

But like any transportation of goods, transportation by rail requires documentary confirmation. Documents must certify not only the very fact of transportation, but also identify the transported cargo.

It says here that on the basis of a contract for the transportation of goods, the railway delivers the goods from the consignor to the consignee.

In this case, the conditions of carriage must be observed, subject to payment by the consignor of the railway services. In addition to the contract, a number of documents are provided confirming the acceptance of the cargo, describing its characteristics and features.

Appendix No. 1 to the Rules provides forms of shipping documents that are the same for all sides of the transportation process of transportation of goods by rail.

Rules for filling out a railway bill of lading

The railway waybill is filled in by the sender and the carrier, in accordance with the current Rules.

An additional sheet "Road List" is created in the amount that corresponds to the number of carriers participating in the transportation, except for the one transferring the cargo to the consignee.

The completed consignment note can be corrected, but only at the departure station. Each of the parties has the right to correct only the information directly entered by it.

When there is not enough space in the invoice columns to display all the necessary information, the required number of additional copies of the required sheet is created.

In this case, in the columns of the main document, the mark “Look in additional. sheet ". The railway waybill is filled in by hand or by printing, in black.

Overlaid stamps are also black. , additional sheets and accompanying documentation are fastened so that they do not separate along the way.

Registration instructions

According to the instructions for registration, when drawing up a railway consignment note, the consignor fills in the following columns:

"Sender"	The name of the consignor, his postal address, contact details and personal signature if necessary
"Station of departure"	The name of the dispatch station and the name of the railway are written in an abbreviated form
"Sender's statements"	Information is entered on the route of transportation, methods of transportation based on the characteristics of the cargo, the name of the recipient and his address, corrections made, the number of sheets attached, and other important nuances
"Recipient"	The name of the recipient, his postal address, the code assigned by the carrier, contact details are registered
"Destination station"	The name of the station where the cargo is to be delivered is written
"Border crossing points"	The names of the exit border stations are written with an indication of their codes

The following columns, from the seventh to the twelfth, relate to the characteristics of the car:

Columns 13 and 14 are left blank by the sender. Next, information about the product is entered:

1. "Shipping Name".
2. "Kind of packaging". 17. "Number of seats". The name of the cargo and the number of pieces are indicated.
3. "Weight (kg)".
4. "Seals".
5. "Submerged".
6. "Method for determining the mass."
7. "Carriers".
8. "Payment of carriage charges".
9. "Documents attached by the sender".
10. "Information not intended for the carrier."

The consignor does not fill in other columns.

Document Sight

The sender is allowed to import cargo to the station only after a visa has been applied to the consignment note. A special mark is put by the cashier who checked the correctness of filling out the documents and determined the possibility of accepting the goods for shipment.

Video: drawing up an invoice / waybill / certificate of completion

In the absence of a visa, the weigher is not entitled to accept the goods from the consignor. The visa is affixed in the form of a number assigned by the carrier, and the number of the railway consignment note is confirmed by the carrier's signature.

Before affixing a visa, the data specified in the invoice is checked, in particular:

• the possibility of transporting the specified cargo;
• compliance of the stations with the performance of transportation operations;
• restrictions and prohibitions on the transportation of specific cargo;
• completeness of information about the consignee;
• making the due payments for the provision of services by the carrier.

Sample filling

The rail waybill can only be completed on the form provided by the railroad.

The consignor is responsible for the accuracy of the specified data, even if the consignment note was filled out by a representative of the railway.

The presence of the sender's signature on the invoice means acceptance of all the information entered. Depending on the specifics of transportation, Russian Railways can use forms in the form:

• - original railway consignment note;
• GU-28;
• - road bill, etc.

If international

When carrying out railway transportation of an international character, an international railway consignment note is used.

In this case, the most often used form is created on the basis of the SMGS (Agreement on International Freight Traffic). It consists of five sheets, which indicate the name of the destination, the name of the cargo, its value and payment for transportation.

The consignor writes out the waybill, signs the carrier and, together with the accompanying documentation, accompanies the cargo until it is received.

Transportation in European countries not participating in the SMGS is carried out on the basis of the COTIF consignment note, developed on the basis of the "Convention on International Freight Transport".

How to issue a railway bill of lading?

The organization uses the services of transportation by rail. What documents the transport organization is obliged to provide - read the article

Question: LLC purchases goods, delivery of which is carried out by rail. The consignee is a third-party organization with which a safekeeping agreement has been concluded. Who should keep sheet 1 of the railway bill of lading? If with the consignee, what document will the buyer use to confirm the delivery of the goods to the storage location?

Answer: There is no official clarification on this issue.

The main shipping document confirming transportation is a railway bill of lading. The railway bill of lading consists of four sheets. Sheet 1 is the original consignment note. It is issued by the carrier to the consignee. Sheet 2 - road bill. Sheet 3 - the spine of the road bill. He must stay with the carrier. And the last sheet 4 is a receipt for the receipt of the goods. It remains with the consignor (Letter dated August 21, 2009 No. ШС-22-3 / [email protected]).

Based on this, we can conclude that the railway bill of lading is not transferred to the buyer. It will remain with the consignee - an organization with which a safekeeping agreement has been concluded.

To be on the safe side, include in the contract a condition on the provision of a copy of the railway bill of lading to the buyer.

The primary document, on the basis of which the goods are accepted for accounting by the buyer, can be a consignment note in the form of TORG-12. Moreover, if the goods are delivered by rail, then along with the waybill, a railway waybill is required. This document serves as a confirmation of the transportation of goods.

But if the buyer is not the customer of the transportation, then the current procedure does not provide for the mandatory presence of a railway bill of lading. In this case, the presence of a consignment note in the form No. TORG-12 is a sufficient condition for recognizing the costs of the goods (by analogy with delivery by road).

Justification

From an article in the journal "Seminar for an accountant", No. 6, June 2009
We send cargo by rail and do not worry about documents

YOURSELF. What to look for when concluding a carriage contract with Russian Railways

Consider the first option, when you send your cargo yourself. First of all, you must conclude a contract of carriage with JSC Russian Railways. To do this, submit an application for the carriage of goods in the form GU - 12. The application form is given in the order of the Ministry of Railways of Russia dated June 16, 2003 No. 21 "On approval of the rules for accepting applications for the carriage of goods by rail." This must be done at least 10 days before the start of cargo transportation. If you have a cargo for export, then at least 15 days before the start of transportation. This is what Article 11 of the Federal Law of January 10, 2003 No. 18 - FZ “Charter of the railway transport of the Russian Federation” says.

In the application, you indicate the full name, mailing address of the consignor, that is, your company, railway stations of departure and destination. And also provide accurate information about the cargo: name, weight, number of wagons, carrying capacity and number of containers.

The application is filled in in triplicate. Each of them is signed by the head and certified by the seal of the company.

Within two days, the carrier must agree on it and return you one copy of the application with the appropriate mark. If the application is not approved, then you will be returned two copies of the application with a reasoned refusal attached (Clause 11 of the Rules approved by order of the Ministry of Railways of Russia dated June 16, 2003 No. 21).

After the application is accepted, a contract for the carriage of goods is drawn up. If your company plans to systematically transport goods by rail, it is better to conclude a long-term contract. Then, in the applications for transportation, you immediately indicate the contract number.

The contract defines the estimated volumes of cargo transportation, terms, conditions of delivery, settlement procedure, responsibility of the parties, as well as other conditions for organizing transportation.

Under the contract of carriage, auxiliary services and work related to the carriage of goods may be provided: loading and unloading operations, supply and cleaning of wagons, storage of goods and containers, etc. Accordingly, the payment for them will be included in the total cost of transport services for the delivery of goods in addition to the railway tariff for transportation.

I would like to note that in some cases it is required to conclude a separate agreement on the supply and cleaning of wagons, and not with the railway, but with the owner of the railway sidings. To make it easier for you to figure out what kind of situation we are talking about, a few words about the structure of railway tracks. Distinguish between public railway tracks and railway sidings, that is, non-public tracks.

Railway sidings are adjacent to public railway tracks and are designed to serve specific shippers and consignees.

They may not belong to Russian Railways, but to another owner: an individual or a legal entity. If a company, which is a consignor or consignee, has warehouses and loading and unloading areas on the “alien” sidings, then it concludes an agreement on the supply and cleaning of wagons with its owner. Provided that the driveway is serviced by its owner's locomotive.

In this case, the railway does not participate in the calculations. The company receives documents confirming the costs of submission - cleaning of wagons from the owner of the driveway. These are acts of completed work, invoices.

- And if the access road is served by the railway, what documents should we get?

- List of submission - cleaning of wagons.

The main shipping document confirming transportation is a railway bill of lading. It is drawn up by the consignor and accompanies the cargo along the entire route. This is indicated by paragraph 25 of the Charter of Railway Transport of the Russian Federation. When the cargo arrives at the destination station, the waybill is handed over to the consignee.

The railway bill of lading consists of four sheets. Sheet 1 is the original consignment note. It is issued by the carrier to the consignee. Sheet 2 - road bill. Sheet 3 - the spine of the road bill. He must stay with the carrier. And the last sheet 4 is a receipt for the receipt of the goods. It remains with the shipper.

Note that an invoice is drawn up for each shipment of goods.

The forms of railway consignment notes are given in the Rules for filling out shipping documents for the carriage of goods by rail, approved by order of the Ministry of Railways of Russia dated June 18, 2003 No. 39, as well as in the Rules for the carriage of goods by rail in universal containers approved by order of the Ministry of Railways of Russia dated June 18, 2003 . No. 30.

Thus, by submitting an application for transportation, you must fill out the railway bill of lading and hand it over to the carrier along with the cargo. You have the receipt of the cargo in your hands. The fact that you have received the receipt, you sign in the corresponding column on the back of the road bill.

When accepting the goods, the carrier must put a calendar stamp on all sheets of the consignment note.

If special equipment, materials, fixtures are needed for loading, securing and transporting cargo, you make a corresponding note on the railway bill of lading.

I want to draw your attention to the fact that the marks that are put on the waybills are important in resolving disputes. For example, in case of violation of the delivery time of the goods or delay in delivery. Since the claim to the carrier must be accompanied, in addition to other documents, and waybills * (Article 120 of the Charter of Railway Transport of the Russian Federation).

Settlements with the railway, as a rule, are carried out in a non-cash manner through the technological centers for the processing of transportation documents (TehPD) of the railways.

At the same time, payments for the carriage of goods and additional charges can be transferred in the order of planned payments or prepayment * (Clause 1 of the Regulation on the procedure for conducting transactions on income accounts of the Ministry of Railways, approved by the Central Bank of the Russian Federation No. 82, Ministry of Railways of Russia No. TsF - 244 dated March 25, 1994).

You can also pay for the carriage in cash through the railway ticket office.

As a rule, payments are made by the shipper before the goods are accepted for carriage. An exception is made for situations when the consignee pays for the carriage. Then, upon a written application from the consignor, the carrier may authorize payment for transportation at the destination station. In this case, the contract of carriage provides guarantees for the payment of the carriage charge.

The final payments for transportation are made by the consignee upon arrival of the cargo at the destination railway station until it is issued.

Please note that late payments can result in additional costs. You will have to pay interest for using other people's funds in accordance with Article 395 of the Civil Code of the Russian Federation. And besides, the wagons and containers not issued to the consignee will be at a responsible downtime and you will also have to pay for their use. This is indicated by Article 30 of the Charter of Railway Transport of the Russian Federation.

Now, with regard to the carrier's liability. For the loss or shortage of cargo, the railway compensates for the damage in the amount of its value. For the loss of cargo handed over for carriage with a declaration of value - in the amount of the declared value. For damage to cargo - in the amount of the cost of the damaged part.

The cost of the cargo is determined based on its price indicated in the seller's invoice or provided for by the contract. If the cost of the cargo cannot be determined according to the documents, then the price for similar goods is taken under comparable circumstances.

The carrier must also return the payment for the carriage of cargo and other payments in proportion to the amount of lost or damaged cargo, if this fee is not included in the cost of such cargo * (Article 96 of the Charter of Railway Transport of the Russian Federation).

If the carrier did not submit wagons, containers for loading at the appointed time, or they turned out to be unsuitable for transportation, he pays the fines provided for by the rules of Article 100 of the Charter of Railway Transport of the Russian Federation.

Let me clarify that the delay of wagons for loading by less than fifteen minutes is not taken into account. Delay of carriages from fifteen minutes to one hour is taken as a full hour.

- And if the cargo arrived at the destination station late due to the carrier's fault, should he pay a fine?

- In this case, the railway pays not a fine, but a penalty in the amount of 9 percent of the freight charge. This follows from Article 97 of the Charter of Railway Transport of the Russian Federation.

Among other things, if during the delivery of the goods, wagons, containers that do not belong to the carrier were damaged or lost, he must compensate the losses to their owners.

Editorial comment

How to determine the delivery time

The delivery time of the goods must be counted from 00.00 o'clock on the day following the day of documentary registration of the acceptance of the goods for transportation. The carriers shall put down the date of acceptance of the cargo in the original waybill and road bill in the column "Calendar stamps", in the spine of the road bill and receipt of the cargo in the column "Calendar stamp of the carrier at the departure station". The expiration date for the delivery of the goods is indicated by the carrier in all sheets of the consignment note. Incomplete days when calculating the delivery time of goods are considered full. Estimated time - Moscow. The carrier is obliged to notify the consignee of the goods arrived at his address no later than 12 noon of the day following the day of arrival of the goods. The procedure and method of notification are established by agreement of the parties.

In what order to capitalize goods

Is it possible to capitalize the goods without a consignment note according to the form No. 1-T. The supplier delivers the goods to the buyer by road. The buyer is presented only with a consignment note according to the form No. TORG-12

It is possible, but only on condition that the buyer is not the ordering party of the carriage.

The primary document on the basis of which the goods are accepted for accounting can be a consignment note according to the form No. TORG-12 (instructions approved by the resolution of the State Statistics Committee of Russia dated December 25, 1998 No. 132). Moreover, if the goods are delivered to the buyer by road, then along with the consignment note, a consignment note is required, for example, in the form No. 1-T (or the bill of lading in the form approved by the Decree of the Government of the Russian Federation of April 15, 2011 No. 272). This is due to the fact that the consignment note is a document intended for settlements for the carriage of goods by road (section 2 of the instructions approved by clause 2 of article 785 of the Civil Code of the Russian Federation).

This document serves as confirmation not only of the transportation of goods, but also of their shipment. Therefore, on its basis, the buyer can reflect in the accounting the receipt of goods (clause 2.1.3 of the Methodological Recommendations approved by the letter of the Committee of the Russian Federation on Trade No. 1-794 / 32-5 dated July 10, 1996, instructions approved by the Resolution of the State Statistics Committee of Russia dated November 28 1997 No. 78, p., Guidelines approved

The advantages of transporting goods by rail are the safety and the possibility of transporting large cargoes. The transportation of goods carried out by means of transport by rail is accompanied by the necessary documentation, as a result of which more and more users are looking in search engines for answers to the query "railway consignment note form and sample".

What basic information does the original invoice contain?

Table 1 shows the basic information that is filled in by the consignor of the cargo in the original shipping document on the basis of the Rules, approved. By order of the Ministry of Railways of June 18, 2003 N 39.

Table 1. Information filled in the railway bill of lading by the consignor

Column name	Filled in information
Speed	The category of speed at which the cargo is to be transported. The speed category is determined based on the criteria set by the Ministry of Railways.
Type of carriage	The type of wagon, which was marked in the application for the carriage of this cargo.
Wagon number Carrying capacity Number of axles	The information in this column is filled in on the basis of the information that is printed on the railway carriage.
Tank type / volume	The information in this column is filled in on the basis of the information that is printed on the railway carriage. The indicator characterizing the volume of the tank is put down only for tanks of the "25" type.
Oversized index	Information about the degree of oversized cargo, which is indicated by an index. The index consists of five characters: 1st sign - put down "H" - letter; subsequent signs reflect the degree of oversize (the second sign - shows the bottom oversize; the third sign - side; the fourth sign - top). The fifth character indicates the vertical average size. If there is no oversized cargo, this column is not filled in.
Carrier	Information about the carrier of the cargo with the indication of the OKPO code.
Departure station	Information on this column contains the code of the station from which the cargo is dispatched, and its name. The station code is put down on the basis of the tariff guide. Information on this column can be affixed using the postmark of the station from which the cargo is dispatched.
Destination station	Information on this column contains the code of the station to which the cargo is dispatched, and its name. The station code is put down on the basis of the tariff guide.
Consignor (Consignee)	Information about the consignor (consignee) of the cargo, indicating its name and OKPO, information about the code that was assigned by the carrier to the consignor of the cargo. If the sender is a natural person, OKPO is not affixed, his full name is indicated, and the code is indicated “1000”.
Shipper's mailing address (consignee)	Postal address and telephone number to contact if you have any questions.
Payer	If the payer is a legal entity, its full name is indicated. If the payer is an individual, then his full name is recorded. The payer's code, which is assigned by the carrier, is also indicated here.
Transmission station	The codes of the stations at which the wagons are transferred. Codes are affixed on the basis of the tariff guide.
Loading on a wagon by means	There are two options for loading onto a wagon (by means of a carrier or consignor). The unnecessary option must be crossed out.
Number of seats	Depending on what type of cargo is transferred, this column indicates: number of pieces of cargo (for packaged cargo); "In bulk" (for cargo transported in bulk "); "In bulk" (for cargo that is transported in bulk); "In bulk" (for cargo transported in bulk "); a fraction is indicated, where the numerator is the number of packages, and the denominator is the number of pieces in one package (for cargo that is translated into packages).
Package	If unpacked cargo is transported, "N / A" is displayed, if packed cargo - the name of the package is displayed (in abbreviated form).
Shipping Name	The name of the transported cargo and its code, affixed in accordance with the tariff guide.
Load weight in kg	Who determines the mass of the cargo - three options are given (by the carrier, the sender of the cargo or together), unnecessary options must be crossed out.
Total net weight Wagon container Gross weight	Information about the indicators obtained when weighing on a wagon scale: gross weight - obtained on the scales during weighing; wagon container; net mass, defined as the difference between the gross mass and the tare of the wagon.
Total places	Information on the total number of pieces of cargo (in figures and words).
Total weight	Information about the total weight of the cargo.
Method for determining mass	Information about the methods for determining the mass.
Information about the ZPU	Information about the locking and sealing device (ZPU), its type, control sign; it is noted by whom the sealing was made.
Declared value	The value of the goods declared by the sender.
I am responsible for the correctness of the information entered in the invoice	Draws up the consignor of the cargo, indicating the position and full name
By application No.	Corresponding application for the transportation of goods
Loading is scheduled for	The date is indicated in accordance with the date in the application agreed by the carrier of the cargo.

Information is located on the back of the document.