Job description of the secretary-assistant, job descriptions of the secretary-assistant, sample job description of the secretary-assistant. Job description of the Referent title To whom the secretary referent reports

APPROVED
General director"_____________"

_________________ (JSC "_______")

Job description of the secretary-assistant

1. GENERAL PROVISIONS
1.1. The present secretary-assistant, hereinafter - "job description of the secretary", defines the functional duties, rights and responsibilities of the secretary-assistant.
1.2. The secretary-assistant is appointed and dismissed in accordance with the procedure established by the current labor legislation by order of the Head of the Company.
1.3. The secretary-assistant reports directly to the _________________ of the Society.
1.4. A person who has primary vocational education without requiring length of service or secondary (complete) general education and special training according to the established program without requirements for length of service is appointed to the post of secretary-assistant.
1.5. The assistant secretary should know:
- regulations, instructions, other guidelines and regulations for the conduct of office work; structure and management of the enterprise and its divisions; typescript; spelling and punctuation rules; the order of the arrangement of the material when printing various documents; rules for printing business letters using standard forms; operating rules for typewriters, dictaphones, tape recorders; rules for the use of intercom systems; standards for a unified system of organizational and administrative documentation; fundamentals of labor organization; fundamentals of labor legislation; internal labor regulations; rules and regulations of labor protection; the job description of the secretary.
1.6. During the temporary absence of the assistant secretary, her duties are assigned to ___________.

2. FUNCTIONAL RESPONSIBILITIES
2.1. The assistant secretary performs the following duties:
Performs technical functions to ensure and maintain the work of the head of the enterprise or its divisions.
Receives the information necessary for the head from departments or performers, calls on his behalf employees.
Organizes telephone conversations of the head, receives and transmits telephone messages, records received messages in his absence and informs the head of their content.
Carries out work on the preparation of meetings and meetings held by the head (collecting the necessary materials, notifying participants about the time, place, agenda of a meeting or meeting, their registration), keeps and draws up minutes.
Provides the manager's workplace with office supplies, organizational technology, creates conditions conducive to the effective work of the manager.
Transmits and receives information via intercom systems (telex, fax, telefax, etc.).
Prints various materials at the direction of the head.
Maintains office work, accepts correspondence received in the name of the head, organizes it in accordance with the procedure adopted at the enterprise and transfers it, after consideration by the head, to departments or specific performers for use in the process of their work or preparing a response.
Keeps track of the timing of the execution of the orders of the head, taken under control.
Accepts documents for signature by the head.
Organizes the reception of visitors, promotes the efficiency of consideration of requests and proposals of employees.
Forms cases in accordance with the approved nomenclature, ensures their safety and submits them to the archive in due time.
Prepares documents for duplication on duplicating equipment, and also copies documents on a personal copier.

3. RIGHTS
The assistant secretary has the right:
3.1. Request and receive the necessary materials and documents related to the activities of the secretary-typist.
3.2. Enter into relationships with subdivisions of third-party institutions and organizations to resolve operational issues of production activities that fall within the competence of the secretary-typist.
3.3. Represent the interests of the enterprise in third-party organizations on issues related to its professional activities.

4. LIABILITY
The assistant secretary is responsible for:
4.1. Failure to ensure the fulfillment of their functional duties.
4.2. Inaccurate information about the status of the work.
4.3. Failure to comply with orders, orders and instructions of the Head of the Company.
4.4. Failure to take measures to suppress the identified violations of safety regulations, fire safety and other rules that pose a threat to the activities of the enterprise and its employees.
4.5. Failure to ensure compliance with labor discipline.

5. CONDITIONS OF WORK
5.1. The mode of work of the assistant secretary is determined in accordance with the Internal Labor Regulations established in the Company.
5.2. In connection with production needs, the secretary-assistant is obliged to go on business trips (including local ones).

Etc...

Additional job responsibilities are available in the standard form and sample job description of the assistant secretary, a version of which can be downloaded from the attached file.

Implementation of organizational and administrative functions is an ineffective option for enterprise management. To release the director from ordinary and routine tasks not related to making responsible decisions, the staff may provide the position of an assistant.

We will tell you about the features of drawing up the job description of this specialist in the presented material.

About the document

An individual list of rights, duties and powers is provided for each employee and specialist in the enterprise. They are reflected in the local acts of the company, the labor contract with the employee, as well as in the content of the job description.

This document is drawn up for each employee, although, according to the norms of the Labor Code of the Russian Federation, it is not included in the mandatory forms and forms that must be drawn up by participants in labor relations.

Essence and purpose

An employee's job description greatly simplifies the implementation of labor relations:

the management of the enterprise immediately stipulates what and how the employee will do in the workplace;
the specialist knows in advance what list of rights and obligations is transferred to him for the performance of labor functions;
the parties determine the limits of authority and responsibility for improper performance of labor duties.

Thus, the key goal of drawing up a CI can be recognized as documentary ordering of labor relations between an employer and an employee.

When registering job descriptions for an assistant, the following nuances must be taken into account:

the instruction should contain a list of the rights and obligations of a specific specialist - if several referents work in the company at once, each of them draws up its own job description;
the official duties of the assistant, as a rule, are associated with direct subordination to the head of the enterprise - in the content of the CI, it is necessary to clearly stipulate who from the management staff of the company has the right to give instructions, instructions, and;
the position of an assistant is characterized by the universal nature of the duties performed - in the content of the ID, it is necessary to immediately foresee in which directions the activity of the assistant will be carried out.

The presence of a job description allows you to streamline the work of the assistant. The document will contain a complete list of rights and obligations, limits of powers and measures of responsibility, qualification requirements and grounds for applying disciplinary measures.

What regulations governed by

At the legislative level, the requirements for the form and content of the job description of the assistant have not been approved. A typical CI form can be approved at the enterprise, and when filling it out, the following norms must be taken into account:

provisions of the Labor Code of the Russian Federation - in terms of guarantees for the employee and the employer, general rules for the payment of wages, etc.;
the provisions of the local acts of the enterprise - in terms of ensuring the working time regime and labor discipline, the application of the system of incentives and incentives, etc .;
the requirements of specialized regulations in certain areas of activity.

If internal regulations, labor discipline and other similar documents are approved by local acts, they will be taken into account when drawing up the job description.

Views

The terms of job descriptions depend on the directions of the referent and the company itself. The following types of referents can be distinguished, for each of which a unique ID will be developed:

- the most common group of these specialists, whose responsibilities include full organizational support for the activities of the head;
personnel assistant- deals with documentary support of the personnel service of the enterprise, keeping order logs, etc .;
- is engaged in support of negotiations using foreign languages, translation of professional and business documentation, receiving delegations of foreign firms and companies;
- conducts incoming and outgoing document flow of the enterprise, draws up documentation, prepares reports and reports on behalf of the head.

This is only an approximate list of assistants who may be on the staff of the enterprise. It is also possible to distribute responsibilities between several referents, for this, the relevant provisions are included in each instruction.

Who composes

Job descriptions are issued after an employee is hired. As a rule, the preparation of documents related to employment is the responsibility of. Additionally, and can be involved. To issue a job description, you must have an approved hiring order and a signed employment contract.

After drawing up the job description, the referent should familiarize himself with its content. For this, a handwritten signature is put on the CI form or in a special journal of the personnel department. One copy of the instruction is handed over to the referent, and the second is attached to the employee's personal file.

Usage

The instructions are used in the following directions:

the referent must take into account the content of the ID in the current activity, comply with the fixed obligations and requirements
any instructions and orders in relation to the referent can be issued only within the framework of the instruction, and the expansion of the list of duties or powers can only occur with the consent of the employee himself;
in case of improper performance of duties, it is possible to apply disciplinary measures - for this, an official investigation is carried out and the terms of reference are determined according to the job description;
the content of the CI is used to determine the levels of subordination - to whom the referent should obey in the current work, as well as the list of specialists who are allowed to give instructions.

After the instruction is signed by the employee, and approved by the head of the enterprise, any changes to the document are allowed only by mutual agreement of the parties. An exception to this rule is allowed only when transferring to another job in compliance with the requirements of the Labor Code of the Russian Federation.

The content of the instructor's instructions can be roughly divided into two parts. The first block will include provisions and rules that apply to all employees of this enterprise (they will comply with the norms of the Labor Code of the Russian Federation and local acts). The second part will include the provisions, requirements, rights and obligations of a specific specialist-referent.

General requirements

The first part should include the following items:

date and place of drawing up the document - although the law does not contain an exact deadline for issuing an ID, both parties are interested in signing the document as soon as possible in order to eliminate any disputes;
full details of the parties - the company and its head, as well as the referent;
information about the exact and full name of the position;
assignment of a position to a specific structural unit, indication of the level of subordination;
list of qualification requirements for an assistant - education, work experience, professional and personal qualities, skills.

As a rule, the listed provisions will not change even when a new assistant is issued to replace the previously employed specialist. The law does not impose special requirements on the education of an assistant; it is enough to complete secondary vocational education.

Special block

A special block of job descriptions will include the following items:

determination of the powers of the assistant, as well as their delimitation in relation to other positions;
an indication of the rights and duties of a specialist that he will perform in the current activity;
conditions of the working day, taking into account the specifics of the activities performed (for example, to accompany the manager on business trips, an irregular working day may be established for the assistant);
occupational health and safety rules;
a list of special knowledge and skills that the referent must meet - for example, knowledge of certain foreign languages or software systems;
conditions for the payment of monetary remuneration, including additional incentive and incentive amounts;
grounds for the application of disciplinary measures if the referent violates official duties.

This video will tell you about the work of a servant and a separate assistant:

Duties

The job descriptions of employees establish a list of their duties. For the referent, they may include:

organizing the work of the head and / or his deputies - planning the day, preparing meetings and negotiations, documenting the results of meetings, etc.;
record keeping - accounting of incoming and outgoing correspondence, keeping register books, archiving;
solving economic issues related to ensuring the activities of management - purchasing stationery, sending letters, organizing telephone conversations and video communication, etc .;
translation of documentation from foreign languages, support of negotiations with the participation of foreign partners;
selection of analytical materials for the management team or other specialists of the company, the formation of reports and reports.

The more detailed and more accurate the job responsibilities of the assistant are, the easier it will be to delineate powers and areas of responsibility in the current work.

The job descriptions of the assistant can be downloaded.

Job descriptions of the assistant (sample)

0.1. The document comes into force from the moment of its approval.

0.2. Document developer: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.

0.3. The document has been agreed upon: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.

0.4. This document is checked periodically at intervals not exceeding 3 years.

1. General Provisions

1.1. The position "Referent for the main activity" belongs to the category "Specialists".

1.2. Qualification requirements - complete or basic higher education of the corresponding field of study (specialist or bachelor) and work experience in a professional orientation at the enterprise - at least 1 year.

1.3. Knows and applies in activities:
- Ukrainian legislation on entrepreneurial activity;
- fundamentals of administrative, economic and labor law;
- normative, methodological and other guiding documents in the field of professional activity;
- office work;
- regulations, instructions and other materials for the development of management, organizational, technical and other types of documentation;
- the basics of economics, labor organization, production;
- profile, specialization and features of enterprise management;
- organizational, production and social structure of the enterprise;
- the basics of production technology;
- computer and office equipment;
- technical means of registration and processing of information;
- rules, norms and etiquette for organizing business events, meetings, receptions, meetings, etc .;
- the basics of communication psychology, sociology and ethics of professional relations;
- the basics of Russian culture, customs, appropriate styles of literary and business speech;
- one or more foreign languages.

1.4. An assistant for the main activity is appointed to the position and dismissed by order of the organization (enterprise / institution).

1.5. The chief business officer reports directly to _ _ _ _ _ _ _ _ _ _.

1.6. The main activity assistant supervises the work of _ _ _ _ _ _ _ _ _ _.

1.7. During the absence, an assistant for the main activity is replaced by a person appointed in accordance with the established procedure, who acquires the corresponding rights and is responsible for the proper performance of the duties assigned to him.

2. Description of work, tasks and duties

2.1. Participates in the implementation of the interconnection system, applies and maintains it in accordance with the established requirements and in a manner that ensures the coordination of internal management activities between the head of an enterprise, institution, organization (hereinafter referred to as the enterprise) and heads of structural divisions and other employees, as well as a system of relations between the head enterprises with representatives of other enterprises, partners, competitors, customers.

2.2. Organizes the working time of the head of the enterprise, promptly makes changes and additions to the program and schedule of his work.

2.3. Draws up a monthly schedule of reports of heads of structural divisions on the results of economic activities.

2.4. It brings to the attention of all interested services, third-party organizations and individuals the content of the protocols and decisions taken, monitors their implementation.

2.5. Draws up an order for the necessary equipment, materials and services.

2.6. Takes part in the consideration of managerial and organizational matters.

2.7. Maintains the established documentation.

2.8. On behalf of the head of the enterprise, prepares analytical reviews of topical social, economic and financial issues in market conditions.

2.9. Carries out the selection and processing of information for the head.

2.10. Prepares, according to the approved nomenclature, drafts of administrative documents, administrative, commercial, technical and other correspondence: requests, appeals, replies to letters, messages, etc.

2.11. Carries out minutes, controls the readiness of verbatim records of important and significant events and speeches at meetings, sessions, meetings, etc.

2.12. Takes part in the preparation of reports, certificates and other materials for the speeches of the head of the enterprise.

2.13. Organizes the timely and targeted direction of instructions, orders and orders of the head of the enterprise, official correspondence and special documentation to heads of departments and other performers.

2.14. Traces the process of obtaining the established information, controls the completeness of its receipt.

2.15. Registers the appeals and applications of employees, organizes their reception (meeting) with the head of the enterprise.

2.16. Assists the head of the company in applying the appropriate etiquette and protocol when receiving officials, visitors and guests.

2.17. Regulates the travel of the head of the enterprise during the working day.

2.18. Accompanies the head of the enterprise during his visits, business trips and trips, performing permanent tasks and duties, as well as work arising from specific circumstances.

2.19. Knows, understands and applies the current regulatory documents relating to his activities.

2.20. Knows and fulfills the requirements of regulatory enactments on labor protection and the environment, complies with the norms, methods and techniques for the safe performance of work.

3. Rights

3.1. The main activity referent has the right to take action to prevent and eliminate cases of any violations or inconsistencies.

3.2. An assistant for the main activity has the right to receive all social guarantees provided for by law.

3.3. An assistant for the main activity has the right to demand assistance in the performance of his official duties and the exercise of rights.

3.4. An assistant for the main activity has the right to demand the creation of organizational and technical conditions necessary for the performance of official duties and the provision of the necessary equipment and inventory.

3.5. The referent for the main activity has the right to get acquainted with the draft documents relating to his activities.

3.6. An executive officer for the main activity has the right to request and receive documents, materials and information necessary for the performance of his official duties and orders of the management.

3.7. An assistant for the main activity has the right to improve his professional qualifications.

3.8. The referent for the main activity has the right to report all violations and inconsistencies identified in the course of his activity and make proposals for their elimination.

3.9. An assistant for the main activity has the right to familiarize himself with the documents defining the rights and obligations of the position held, the criteria for assessing the quality of the performance of official duties.

4. Responsibility

4.1. The main activity assistant is responsible for non-fulfillment or untimely fulfillment of the duties assigned by this job description and (or) non-use of the granted rights.

4.2. An assistant for the main activity is responsible for non-observance of the rules of internal labor regulations, labor protection, safety measures, industrial sanitation and fire protection.

4.3. The referent for the main activity is responsible for the disclosure of information about the organization (enterprise / institution) related to trade secrets.

4.4. An assistant for the main activity is responsible for non-fulfillment or improper fulfillment of the requirements of the internal regulatory documents of the organization (enterprise / institution) and legal orders of the management.

4.5. The referent for the main activity is responsible for offenses committed in the course of his activity, within the limits established by the current administrative, criminal and civil legislation.

4.6. The referent for the main activity is responsible for causing material damage to the organization (enterprise / institution) within the limits established by the current administrative, criminal and civil legislation.

4.7. An assistant for the main activity is responsible for the misuse of the provided official powers, as well as their use for personal purposes.

Duties of the secretary at each individual production are determined by the job description of such an employee. TO secretary can relate to a wide variety of functions - it all depends on the production activities of the company (organization, enterprise). We will talk about the official duties that can be assigned to the secretary in this article.

Duties of the secretary-assistant

Duties of the secretary include, as a rule, organizational work, the work of collecting and distributing information among employees for registration, storage, systematization of documents, execution of instructions from management, etc.

Depending on the type of activity the company is engaged in, the duties of this employee may include:

business correspondence;
work with the archive;
timely transfer of documents between structural divisions of the organization and specific performers;
execution of orders of the head;
organization of the manager's working time;
performing intermediary functions when working with foreign partners (including translation of oral speech and documents).

At many enterprises to secretary also includes the maintenance of personnel records. True, working with personnel documents requires certain knowledge and skills, so this can be called an optional part of the secretary's powers. Personnel accounting here should be understood not only to register the admission or dismissal of employees, but also to keep time sheets, the formation of personal files of employees, the preparation of employment contracts and maintenance of their register, paperwork for business trips, work with disability certificates, and so on.

In small companies, to duties of the secretary sometimes work in the field of labor protection and fire safety is referred to. At the same time, he is entrusted with the following duties:

on conducting introductory briefings and briefings at the workplace (primary, unscheduled, repeated);
instructing employees on fire safety;
conducting trainings on the actions of employees of the enterprise in case of emergencies.

The secretary also takes part in the investigation of industrial accidents, prepares and submits documents related to labor protection and safety.

Don't know your rights?

In addition to the above, the secretary may be assigned responsibilities for the supply of the management apparatus or the immediate supervisor with consumables. This category includes the organization of the supply of drinking water, the provision of office supplies, control over the serviceability of office equipment, the timely organization of its replacement, etc.

If it is customary in the company to organize business meetings, negotiations (including in the form of various business lunches), or arrange coffee breaks, the responsibilities for their conduct are usually also assigned to the secretary.

Secretary's job description

Download instruction form

Whatever secretary duties were not provided for in each specific organization, they in any case should be set out in the job description. Acquaintance with such is carried out at the time a citizen is hired, after which he must sign the acquaintance. Only the personal signature of the employee is a sufficient basis for the employer to demand from him the full performance of his labor functions, and also gives the right to be held liable for their failure.

Secretary's job description includes the same main sections as the job descriptions of other employees:

General Provisions. Here we are talking about how the recruitment and dismissal of an employee is carried out, what are the main tasks for such an employee, what guides the secretary in his work, and also lists the main requirements that the applicant for this position must meet.
Official duties of the secretary... This section should set out all the functions of the assistant, which will be carried out by him during the period of work in this organization. It is important to understand that an employee is not obliged to perform those functions that are not directly provided for by his job description, therefore this section should contain the fullest possible description.
If there are duties, then there must be rights, which must also be reflected in the job description of the secretary.
In conclusion, there usually follows a section that defines the types of employee liability for non-performance or improper performance of his job duties.

Requirements for applicants

Depending on what job duties are provided for the secretary, employers have the right to provide different requirements for the level of qualifications and education of applicants. So, in companies in which the secretary is entrusted not only with organizational duties, the employer may require the employee to have higher, secondary specialized or additional professional education.

In particular, if the work of a secretary is related to work in the international field and requires knowledge of foreign languages, the education of a linguist-translator may be required. If such an employee is responsible for organizing work in the field of labor protection and fire safety, the employee will have to undergo training in special areas (on labor protection and fire and technical minimum). Specialists whose work will include personnel records must have a certain level of knowledge that allows them to properly perform their duties, for example, have a higher legal education.

On the other hand, such requirements for the education and qualifications of the secretary in most cases depend solely on the wishes of the employer. The only exception, perhaps, is labor protection and fire safety. If such functions are assigned to an employee, he must definitely undergo appropriate training, since this requirement is enshrined in law. In other cases, as a rule, there is no need to confirm qualifications (unless, of course, the employer has specifically provided for the requirement for education).

I. GENERAL PROVISIONS

1.1. The hiring and dismissal of the Secretary-Assistant is carried out by the order of the General Director.

1.2. The main tasks of the assistant secretary are the organizational and documentary support of management activities in the Company, as well as the improvement of the documentation support of management.

1.3. The assistant secretary reports directly to the Head of the Administrative and economic department of the Office of material and technical support, and in his absence - to the Administrator of the Administrative and economic department of the Office of material and technical support.

1.4. During the absence of the Secretary-Assistant (business trip, vacation, illness, etc.), his rights and obligations are transferred to the Acting Secretary-Assistant, who is appointed by order of the General Director.

1.5. The secretary-assistant in his activities is guided by:

The Constitution of the Russian Federation;

The Civil Code of the Russian Federation;

The Labor Code of the Russian Federation;

Federal Law of the Russian Federation No. 24-FZ of 20.02.1995 "On Information, Informatization and Information Protection";

Resolution of the Goskomstat of the Russian Federation No. 26 dated 06.04.2001 "On approval of unified forms of primary accounting documentation for labor accounting and remuneration";

Instructions on the procedure for maintaining work books at the enterprise, in institutions, organizations, regulatory and methodological materials of the Ministry of Labor of the Russian Federation;

GSDOU. Basic provisions. Basic requirements for documents and services for documentation support of management;

GOST R6.30-97. Unified documentation systems. Unified documentation systems. Requirements for paperwork (as amended in 2000);

Typical instructions for office work in federal executive bodies;

GOST R51141-98. Record keeping and archival terms. Terms and Definitions;

A list of typical management documents generated in the activities of organizations, indicating the storage periods, approved by the head of the Federal Archival Service on 06.10.2000;

Archive of the firm (non-governmental organization). A methodological guide and an approximate list of documents generated in the activities of non-state institutions, indicating the storage time;

Unified state system of office work;

Rules and instructions of Rosarkhiv;

The Charter of the Company;

The Instruction for the Office of the Company;

Internal Labor Regulations of the Company;

Orders, orders of the management of the Company;

This job description.

1.6. The post of secretary-assistant is appointed by persons who have higher professional education without presenting requirements for work experience or persons who have secondary (complete) education and special training according to the established program and work experience of at least 1 year.

II. FUNCTIONS

The assistant secretary is responsible for the following functions:

Receiving, sending and registering incoming and outgoing correspondence;

Preparation of draft documents as directed by the General Director;

Quality control of documents submitted for signature to the General Director;

Control over the execution of documents and orders;

Organization of the work of the General Director's office;

Documenting the activities of the advisory bodies of the Company;

Development of local regulations for the documentation of the Company;

Organization of documents in office work;

Organization of non-documentary services for the General Director.

III. DUTIES

Secretary-assistant:

3.1. performs technical functions to ensure and maintain the work of the General Director of the Company or its divisions;

3.2. accepts and registers the received correspondence in the register of incoming documents, in accordance with the resolution of the heads of the Company or its divisions transfers the documents for execution;

3.3. monitors the passage of documents, monitors their execution;

3.4. issues the necessary information on registered documents;

3.5. sends the executed documentation to the addressees (including via e-mail);

3.6. ensures the safety of passing service documentation;

3.7. receives information for the General Director from employees of divisions, calls them on his behalf;

3.8. organizes telephone conversations of the General Director;

3.9. receives and transmits telephone messages, records received messages in the absence of the General Director and brings them to his attention;

3.10. carries out work on the preparation of meetings or meetings held by the General Director (collecting the necessary materials, notifying participants about the time, place, agenda of a meeting or meeting and their registration), keeps and draws up minutes;

3.11. performs printing and copying works;

3.12. monitors the provision of the General Director with office supplies, organizational equipment, creates conditions conducive to the effective work of the manager;

3.13. accepts documents for signature by the General Director;

3.14. controls the quality of preparation, correctness of preparation, coordination and approval of documents submitted for signature to the General Director;

3.15. controls the execution of documents and orders of the General Director of the Company, takes operational measures aimed at their timely and high-quality execution;

3.16. organizes the reception of visitors, promotes the efficiency of consideration of requests and proposals of the Company's employees;

3.17. keeps a log of employees who are late for work;

3.18. submits a monthly report on staff tardiness to the Director General;

3.19. keeps a schedule of drivers' work;

3.20. resolves issues related to the issuance of invitations, visas, passports, booking and purchasing tickets for company employees leaving on a business trip;

3.21. accepts for safekeeping from the structural divisions of the Company documents completed by office work;

3.22. participates in the development of nomenclatures of cases, checks the correctness of the formation and execution of cases when they are transferred to the archive;

3.23. encrypts cases in accordance with applicable rules;

3.24. systematizes and places cases, keeps records of them;

3.25. prepares summary inventories of cases of permanent and temporary storage periods, as well as acts for transferring cases for state storage, for writing off and destroying documents whose storage periods have expired;

3.26. participates in the work on the examination of the value of archival documents;

3.27. issues archive copies and documents, draws up the necessary certificates based on the information available in the archive documents, and keeps records of them;

3.28. advises employees on the preparation of cases for filing into the archive.

The assistant secretary has the right:

4.1. to develop technological processes for working with documents based on the use of organizational and computer technology;

4.2. request from the structural divisions of the Company the necessary materials, as well as explanations about the reasons for the delay in the execution of tasks and instructions of the management;

4.3. consider documents and send them for execution to the heads and specialists of the Company;

4.4. to submit for the consideration of the management proposals for improving the improvement of the forms and methods of managerial work on the basis of the use of electronic technology;

4.5. demand from the management to create normal conditions for the performance of official duties and the safety of personnel documentation;

4.6. work with documents marked "For official use";

4.7. filter phone calls;

4.8. preview the documents and determine which of them can be transferred to the performers, bypassing the General Director;

4.9. organize reception and prioritize visitors;

4.10. require compliance with the established rules for working with documents in the structural divisions of the Company;

4.12. develop unified documentation systems, timesheets, lists of documents;

4.13. make decisions and endorse documents within their competence;

4.14. make proposals aimed at improving the work with personnel;

4.15. demand explanations in writing from employees who have violated labor discipline;

4.16. require the performers to revise documents prepared in violation of the established rules for the preparation and execution of documents on personnel;

4.17. work with documents marked "Confidential" or "Commercial secret".

V. LIABILITY

The assistant secretary is responsible for:

5.1. timeliness of transmission of incoming information to addressees;

5.2. timeliness of sending outgoing correspondence;

5.3. the quality of documents submitted for signature to the management of the Company;

5.4. negligent, negligent attitude to registration and maintenance of documents;

5.5. untimely transmission of information to the Director General;

5.6. safety of outgoing, incoming and internal documentation;

5.7. disclosure of information constituting a commercial secret of the Company and other information that became known in the course of work;

5.8. safety of the property provided to him by the Company for the performance of its functions;

5.9. tactless attitude towards the employees of the Company, other citizens who have contacted the Secretary-Assistant;

5.10. failure to comply with the requirements of this instruction.

Vi. RELATIONSHIP BY POSITION

6.1. with the General Director - on documentary and non-documentary support of his activities;

6.2. with the Administrative Department - on the issues of providing the secretary-assistant with office supplies and the necessary inventory;

6.3. with all structural divisions of the Company - on the issues of documentation support for management.

Vii. PERFORMANCE ASSESSMENT

7.1. The main criterion for the work of the secretary-assistant is efficiency and diligence.

VIII. ORDER OF REVISION OF OFFICIAL INSTRUCTIONS

8.1. This instruction can be revised in the following cases:

Changes in the structure of the Company;

Change in the technology of documentation support;

Changes to the functions of the Secretary-Assistant.

Type of document:

Job description

HR administration

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