On the approval of the Regulation “On the organization and implementation of the primary military registration of citizens on the territory of the municipal formation“ Debinskoe ”and the job description of the inspector for military registration and booking. How to organize military registration in the organization

After graduation, I went to work in the personnel department of a large organization as a personnel inspector. Recently, an inspector for military registration resigned and I was offered to transfer to this position. They offered it so that I could not refuse, although I had never done such work before. The quitting inspector told me something, I also read the job description, but somehow the order of work has not yet been "unraveled". Especially a lot of questions arise when hiring new employees. How to register them for military service? Who can you not ask for military registration documents at all? And is it necessary to inform the military registration and enlistment office about the employees hired?

The duty to keep military records is assigned to each employer. But not all of them fulfill this duty. Your company is not one of them. And it is right! Especially for you and everyone who realizes the importance of this function for the state and takes a responsible attitude to the assigned duty, we will tell you how to correctly keep military records of an employee when hiring.

The work of a military registration specialist in any organization can be conditionally divided into three components: registration of newly recruited employees (having entered into an employment contract) on military registration; keeping up to date the keeping of military records at the established and necessary level; removal of an employee from military registration upon termination of labor relations. Answering your question, we will consider only the first, but the most difficult part of a specialist's work - the registration of an accepted employee on military registration.

Who is subject to military registration?

Three groups of workers are subject to military registration in organizations:

male citizens between the ages of 18 and 27, who are obliged to be on the military register and who are not in the reserve ("conscripts");
citizens in the reserve ("liable for military service");
citizens doing alternative civilian service.

Citizens of the latter category are put on military registration at the place of their stay, including in the organization of alternative civilian service, from December 12, 2011 in accordance with the amendments made to Federal Laws dated March 28, 1998 No. 53-F3 "On military duty and military service "( hereinafter - the Law on Military Obligation) and dated 25.07.2002 No. 113-F3 "On alternative civilian service".

When recruiting citizens of draft age, you need to know that not all of them are required to be on the military register. Some conscripts are exempt from military service (Clause 2, Article 22 of the Law on Military Obligation).

In most cases, conscripts are exempted from military duties for health reasons on the basis of a decision made by the draft board based on the results of a medical examination (IHC conclusion). In this case, they are issued a military ID, in which in clause 6 of section III the date, the name of the draft commission of the municipality and its decision are indicated - "Not fit for military service" indicating the category of the citizen's fitness for military service - "D".

The "liable for military service" includes:

YOU MUST KNOW IT

Citizens doing alternative civilian service are put on military registration at the place of this service.

male citizens in the reserve;
dismissed from military service with enrollment in the reserve of the Armed Forces of the Russian Federation;
who successfully completed training under the program for training reserve officers at military departments at institutions of higher professional education and graduated from these institutions;
those who have not completed military service due to exemption from military service, granting deferrals from military service, or not called up for military service for any other reason after reaching the age of 27;
have completed alternative civilian service (Clause 12 of the Methodological Recommendations for maintaining military records in organizations approved by the General Staff of the RF Armed Forces; hereinafter - Methodological Recommendations).

Female workers are subject to military registration only if they have military registration specialties and professions, the list of which see on.

Citizens are not subject to military registration in organizations:

a) exempted from the performance of military duty in accordance with the Law on military duty;

b) undergoing military service;

c) those serving a sentence of imprisonment;

d) women who do not have a military specialty;

e) permanently residing outside the Russian Federation;

f) having military ranks of officers and being in the reserve of the SVR of Russia and the FSB of Russia.

The procedure for registering an employee for military registration when applying for a job can be divided into several stages.

Our reference

The mark about the attitude to military duty is a rectangular stamp measuring 70x20 mm. The stamp indicates the attitude to military duty depending on the gender of the person liable for military service, the date of the stamp and the signature of the employee who made the stamp. When entering a stamp with a special printer, the code of the department of the employee who carried out the introduction of the stamp is additionally indicated. See sample conscription stamps at.

KEEP IN MIND

By Decree of the Government of the Russian Federation of 22.03.2012 No. 228, the Ministry of Defense of the Russian Federation was instructed to determine the procedure for military registration of citizens (workers) at the place of their alternative civilian service. However, to date, this procedure has not been approved.

Stage 1 Verification of documents

Step 1 Obtaining military registration documents from the employee.

When concluding an employment contract, a citizen applying for work must present the employer with military registration documents only if he is liable for military service or subject to conscription ( Art. 65 of the Labor Code of the Russian Federation; hereinafter - the Labor Code of the Russian Federation).

Military registration documents are:

1. For conscripts - a certificate of a citizen subject to conscription for military service (certificate of registration);

2. For those liable for military service - a military ID (temporary certificate issued in exchange for a military ID).

Step 2 Checking military registration documents.

It is necessary to start by checking the presence in the passport of a citizen of the Russian Federation of a mark on the attitude to military duty ( US. 13 in the section "Conscription").

When verifying the authenticity of military registration documents and the authenticity of records in them, it is necessary to pay attention to the correspondence of these documents to the passport data of the citizen, to the presence of a photograph and its compliance with the owner, and in temporary certificates - for the duration of their validity. The forms of these documents, as well as the procedure for maintaining and storing them, are established in the Instructions for ensuring the functioning of the military registration system of citizens of the Russian Federation ( approved by order of the Minister of Defense of the Russian Federation of November 19, 2007 No. 500, hereinafter - Instructions on military registration).

KEEP IN MIND

The main provisions of the duties of citizens subject to conscription and liable for military service in peacetime for mobilization training, during mobilization, martial law, as well as in wartime in the form of extracts from the Law on Military Duty and the Federal Law of 02.26.1997 No. 31-FZ "On mobilization training and mobilization in the Russian Federation" are posted directly on the last pages of the military registration documents. At the end of these texts, there is a place for the employee's signature for familiarization with his duties and the date of familiarization. Therefore, having explained to the employee in detail his duties, taking into account the peculiarities of the organization's mobilization plan, we recommend that you check the presence of the employee's personal signature for familiarization with them, and if it is absent, ask him to sign and put the date of acquaintance

At the same time, military registration documents must be kept (filled in) accurately, without corrections, blots and unspecified abbreviations, in a clear and legible handwriting. Records and signatures of officials are made only in black ink. The signatures of officials must be legible and include the following details: the name of the military position (position), military rank, the initial of the official’s name and surname.

EXAMPLE

The “conscript” card has a cover with the coat of arms of the Russian Federation and the inscription “Russian Federation. Certificate of a citizen to be called up for military service. "

It is imperative to check the presence of a mark on the admission of a citizen to military registration:

in the military card of a reserve officer, as well as in the military card of a soldier, sailor, sergeant, sergeant major, warrant officer, reserve midshipman (stamp 35x30 mm, certified by the signature of the official and the official seal);
in the certificate of a citizen subject to conscription (stamp of the military commissariat). Samples of stamps for admission (withdrawal) to military registration and the procedure for filling them out, see the website:.

You will probably ask, what should you do if you find any errors, inaccuracies, problems while checking documents? We answer.

WHAT'S FOR THIS WILL BE?

Administrative measures against officials of the organization for offenses in the field of military registration are provided for in Ch. 21 of the Code of Administrative Offenses of the Russian Federation:

LEARN MORE

In cases where there are no marks on p. 13 passports of a citizen of the Russian Federation on the attitude to military duty or on registration in military registration documents, you must send: reserve officers and conscripts - to the structural unit of the military commissariat at the place of residence or place of stay; soldiers, sailors, sergeants, foremen, warrant officers and warrant officers of the reserve - to the structural unit of the military commissariat at the place of residence (place of stay), and those living in the territory of municipalities where there are no structural divisions of the military commissariat - to the local government. The form of such a direction is not defined in regulatory legal acts, so you can develop your own form ( example 1) and add it to the Collection of standard and stencil texts of documents of the personnel service.

In addition, if you find unspecified corrections, inaccuracies, forgeries or an incomplete number of sheets in the military registration documents, send their owners to the military commissariat, in which they are or are not members, but must be on the military register, to clarify the military registration documents and eliminate the identified comments ...

For information on how to organize military registration in an organization, see: "Electronic system of personnel officer". Expert Clarifications.

1. Be sure to check in the military reserve for the presence in the military card of a mark on the delivery of a mobilization order to him. Such a mark in the form of a 35x30 mm stamp is placed on the military card of the reserve officer in clause 17 “Notes on the issuance and withdrawal of mobilization orders” on p. 15-22 (in military cards issued before 2000 - in paragraph 15 on pp. 14-21), and in the military ID of soldiers, sailors, sergeants, foremen, warrant officers and warrant officers - in section VII "Notes on the issue and on the withdrawal of mobilization orders ”on p. 16-18.

EXAMPLE

A mobilization order with two control coupons is glued to it at the military commissariat on the inside of the back cover of the military card. In practice, it happens that the stamp on the issuance of a mobilization order is on the military card, but the order itself is absent. In such a situation, you need to send the employee to the military commissariat to clarify the military registration documents ( example 2).

2. Check the person liable for military service has a token with the personal number of the Armed Forces of the Russian Federation, if the military card has a mark on its delivery. As a rule, tokens are confiscated from persons liable for military service upon transfer to the reserve and are stored in the structural units of military enlistment offices, however, there may be cases when a token with a personal number is handed to a person liable for military service and a note is made in the military card about its delivery in the "Special Notes" section.

Stage 2 Filling in the employee's personal card

The military registration of conscripts and those liable for military service in organizations is carried out according to the personal cards of employees ( unified form No. T-2, approved. Resolution of the State Statistics Committee of Russia dated 05.01.2004 No. 1 "Approval of unified forms of primary accounting documentation for labor accounting and remuneration") and (or) personal cards of state (municipal) employees (unified form No. T-2 GS (MS)). Section II "Information on military registration" ( hereinafter - Section II) personal cards for conscripts are filled out on the basis of military cards (temporary certificates issued in exchange for military cards), and for conscripts - on the basis of certificates of citizens subject to conscription ( examples 3, 4, 5). The procedure for filling out Section II of personal cards of employees (liable for military service and conscripts) is determined by the Methodological Recommendations.

In this case, the records should be made in ink, ballpoint, gel and other pens of black or blue colors, and the entries in clause 7 and the marks on the latest verification with the military registration documents of military commissariats (local government bodies) - in pencil.

Stage 3 Clarification of military registration responsibilities

A military registration specialist is obliged to explain to employees the procedure for fulfilling their duties on military registration, mobilization training and mobilization established by the legislation of the Russian Federation and the Regulations on military registration, to monitor their implementation, and also to inform citizens about their responsibility for failure to fulfill these duties. Yes Yes! This is also your responsibility.

Stage 4 Sending information about hired workers to the military commissariat

To keep up to date the information contained in the military registration documents of the structural units of military commissariats, the heads responsible for military registration work, officials (employees) of organizations are required to send information about citizens subject to military registration and recruited ( example 6).

EXAMPLE 1

Sending an employee to a structural unit of the military commissariat

EXAMPLE 2

Sending an employee to a structural unit of the military commissariat to clarify military registration documents

EXAMPLE 3

Personal employee card for reserve officers ( fragment)

EXAMPLE 4

Personal card of the employee for soldiers, sailors, sergeants, foremen, warrant officers, reserve midshipmen ( fragment)

EXAMPLE 5

Personal card for citizens subject to conscription ( fragment)

EXAMPLE 6

Information about the accepted employee subject to military registration

Magazine: Everything for the personnel officer, As of: 11/14/2012, Year: 2012, Number: No. 12

HR administration

Keywords:

1 -1

ADMINISTRATION

municipality
Debinskoe

RESOLUTION

In accordance with the Constitution of the Russian Federation, Federal Laws dated May 31, 1996 No. 61-FZ "On Defense", dated February 26, 1997 No. 31-FZ "On mobilization preparation and mobilization in the Russian Federation", dated March 28, 1998 . No. 53-FZ "On military duty and military service", dated October 6, 2003 No. 131-FZ "On the general principles of organizing local self-government in the Russian Federation", by the Government of the Russian Federation dated November 27, 2006 No. 719 "On approval of the Regulations on military registration ", the Charter of the municipal formation" Debinskoe "

The administration of the municipality "Debinskoe" decides :

To approve the Regulation on the organization and implementation of primary military registration on the territory of the municipal formation "Debinskoe" (attached).

To approve the job description of the inspector for military registration and booking (attached).

I reserve control over the implementation of this Resolution.

Head of the Municipal Formation

"Debinskoe" A.A. Knyazev

Approved by decree

administration of the municipal district "Debinskoe"

No. 2 dated 09/01/2018

POSITION

on the organization and implementation of the primary military registration of citizens on the territory of the municipal formation "Debinskoe"

GENERAL PROVISIONS

1.1. The inspector for military registration and booking of the Municipal Formation "Debinskoye" in his activities is guided by the Constitution of the Russian

Federation, Federal Laws of the Russian Federation of 31.05.1996 No. 61-FZ "On Defense", dated 26.02.1997 No. 31-FZ "On mobilization preparation and mobilization in the Russian Federation" as amended in accordance with the law of 22.08.2004 No. 122, dated 28.03.1998, No. 53-FZ "On conscription and military service", Regulations on military registration, approved by the Government of the Russian Federation dated 27.11.2006, No. 719, "Instruction on booking for the period of mobilization and for wartime, citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies that have a reserve, and work in government bodies, local government bodies and organizations ", the laws of the Udmurt Republic, the Charter of the local government body, other regulatory legal acts bodies of local self-government, as well as this Regulation.

II. MAIN OBJECTIVES

The main tasks of the military registration and booking inspector are:

ensuring the fulfillment by citizens of the military duty established by the federal laws "On Defense", "On Military Duty and Military Service", "On Mobilization Training and Mobilization in the Russian Federation";

documentary registration of military registration information about citizens registered in the military register;

Analysis of the quantitative composition and qualitative state of conscription mobilization human resources for effective use in the interests of ensuring the country's defense and state security;

Carrying out planned work on the preparation of the required number of military-trained citizens who are in reserve to ensure measures for the transfer of the Armed Forces of the Russian Federation, other troops, military formations and bodies from peacetime to wartime during the period of mobilization and maintaining their staffing at the required level in the military time.

S. FUNCTIONS

When carrying out primary military registration, local self-government bodies of settlements are obliged:

collect, store and process the information contained in the documents of the primary military registration in the manner prescribed by the legislation of the Russian Federation in the field of personal data and the Regulations on military registration. The composition of the information contained in the documents of the primary military registration, and the form of recording such information are determined by the Regulations on military registration;

keep the information contained in the documents of the primary military registration up to date and ensure that the information contained in the documents of the military registration is kept up to date. At the same time, information on changes in the information contained in the military registration documents should be sent to the military commissariat for the Krasnogorsk and Yukamensk regions of the UR within two weeks from the date of its receipt;

send, within two weeks, at the request of the military commissariat for the Krasnogorsk and Yukamensk districts of the UR, the information necessary for entering the military registration documents on citizens entering the military registration, being in the military register, as well as not being, but obliged to be in the military register;

organize and ensure the registration of citizens, removal from the military registration and amendments to the documents of the military registration of citizens who are obliged to be in the military register, when they move to a new place of residence located within the territory of the municipality, the place of stay or leave the Russian Federation for more than six months or entry into the Russian Federation;

IV. RIGHTS

When carrying out primary military registration, local self-government bodies of settlements have the right:

request from organizations and citizens the information necessary for entering into military registration documents;

summon citizens on military registration issues and notify citizens about calls (summons) of the military commissariat for the Krasnogorsk and Yukamensk regions of the UR;

determine the procedure for notifying citizens about calls (summons) of the military commissariat for the Krasnogorsk and Yukamensk regions of the UR;

determine the procedure for admitting citizens on issues of military registration;

to request from the military commissariat for the Krasnogorsk and Yukamensk regions of the UR for clarifications on the issues of primary military registration;

to submit to the military commissariat for Krasnogorsk and Yukamensk districts of the UR proposals on improving the organization of primary military registration.

V. GUIDANCE

5.1. An inspector for military registration and reservation is appointed and dismissed by the head of the local self-government body.

5.2. The inspector for military registration and reservation is directly subordinate to the head of the local government.

5.3. In the absence of an inspector for military registration and booking at the workplace for valid reasons (vacation, temporary disability, business trip), he is replaced by the Head of the Municipal Formation A.A. Knyazev.

Agreed:

Approved by decree

administration of the municipal district "Debinskoe"

No. 2 dated 09/01/2018

JOB DESCRIPTION

inspector for military registration and booking

Debinskoe municipal district

1. General Provisions

1.1 This instruction defines the duties, rights and responsibilities of an inspector for military registration and booking of a local government body (hereinafter referred to as an inspector for military registration and booking).

1.2 The inspector for military registration and booking is responsible for:

1.2.1 safety of documents (information) constituting an official secret, personal data of citizens;

1.2.2 ensuring safe working conditions, maintaining order, fulfilling fire safety rules in the workplace.

1.3 The military registration and reservation inspector should know:

1.4.1 legislative and other normative legal acts concerning the work performed on the issues of military registration and booking of citizens liable for military service;

1.4.2 the procedure for drawing up the established reporting, computer equipment, the fundamentals of labor legislation, rules and norms of labor protection, fire safety;

1.4.3 the procedure for the application of disciplinary practice;

1.4.4 the legal and regulatory framework governing the basic principles of combating corruption.

1.4 The inspector for military registration and booking in his activities is guided by the Constitution of the Russian Federation, Federal Laws of the Russian Federation dated May 31, 1996, No. 61-FZ "On Defense", dated February 26, 1997, No. 31-FZ "On mobilization training and mobilization in Of the Russian Federation "as amended in accordance with the law of 22.08.2004, No. 122, of 28.03.1998, No. 53-FZ" On military duty and military service ", the Regulations on military registration, approved by the decree of the Government of the Russian Federation of 27.11.2006 . № 719, "Instruction on booking for the period of mobilization and for wartime citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies with a reserve, and working in government bodies, local governments and organizations", laws Of the Udmurt Republic, the Charter of a local self-government body, other regulatory legal acts of local self-government bodies

1.5 An inspector for military registration and booking is appointed and dismissed by the head of the local government body in accordance with the current legislation of the Russian Federation.

1.6 The inspector for military registration and booking is directly subordinate to the head of the local government.

Main tasks

2.1 Ensuring the fulfillment by citizens of the military duty established by the federal laws "On Defense", "On Military Duty and Military Service", "On Mobilization Training and Mobilization in the Russian Federation";

2.2 Documentary registration of military registration information about citizens registered in the military register;

2.3 Analysis of the quantitative composition and qualitative state of recruiting and mobilization human resources for effective use in the interests of ensuring the country's defense and state security;

2.4 Carrying out planned work on the preparation of the required number of military-trained citizens who are in reserve to ensure measures for the transfer of the Armed Forces of the Russian Federation, other troops, military formations and bodies from peacetime to wartime during the period of mobilization and maintaining their staffing at the required level in the military time.

Job responsibilities

3.1 In order to organize and ensure the collection, storage and processing of information contained in the documents of the primary military registration, the military registration and reservation inspector is obliged to:

3.1.1 carry out primary military registration of citizens in reserve and citizens subject to conscription, residing or staying (for a period of more than 3 months);

3.1.2 identify, together with the internal affairs bodies, citizens living or staying (for a period of more than 3 months) and subject to military registration;

3.1.3 keep records of organizations located on the territory and control the maintenance of military records in them;

3.1.4 collect, store and process the information contained in the documents of the primary military registration, in the manner prescribed by the legislation of the Russian Federation in the field of personal data and the Regulations on military registration. The composition of the information contained in the documents of the primary military registration, and the form of recording such information are determined by the military commissariat for the Krasnogorsk and Yukamensky districts of the UR.

3.2 In order to keep up to date the information contained in the documents of the primary military registration, and to ensure that the information contained in the military registration documents is kept up to date, the military registration and booking inspector is obliged to:

3.2.1 check, at least once a year, the documents of the primary military registration with the documents of the military registration of the military commissariat for the Krasnogorsk and Yukamensky districts of the UR and organizations, as well as with registration cards or house books;

3.2.2 timely make changes to the information contained in the documents of the primary military registration, and within 2 weeks report the changes made to the military commissariat for the Krasnogorsk and Yukamensk districts of the UR in the prescribed form;

3.2.3. send, within two weeks, at the request of the military commissariat for the Krasnogorsk and Yukamensk districts of the UR, the information necessary for entering the military registration documents on citizens entering the military registration, being in the military register, as well as not being, but obliged to be in the military register;

3.2.4 explain to officials of organizations and citizens their obligations for military registration, mobilization training and mobilization, established by the legislation of the Russian Federation, to monitor their implementation, as well as inform about responsibility for failure to fulfill these obligations;

3.2.4 submit to the military commissariat for the Krasnogorsk and Yukamensk districts of the UR information on cases of non-fulfillment by officials of organizations and citizens of their duties for military registration, mobilization training and mobilization.

3.3. In order to organize and ensure the registration of citizens on military registration, the military registration and reservation inspector is obliged to:

3.3.1 check the availability and authenticity of military cards (temporary certificates issued instead of military cards) or identity cards of citizens subject to conscription, as well as the authenticity of the entries in them, the presence of mobilization orders (for the reserve conscripts, if there are marks in the military cards about them) delivery), marks in military registration documents on the removal of citizens from military registration at their former place of residence, marks in the passports of citizens of the Russian Federation about their attitude to military duty, tokens with personal numbers of the Armed Forces of the Russian Federation (for military service reserve if there are marks in military cards on their delivery);

3.3.2 fill out the primary registration cards for reserve officers. Fill in (in 2 copies) alphabet cards and registration cards for ensigns, warrant officers, foremen, sergeants, soldiers and sailors in the reserve. Fill in the registration cards of conscripts. The filling out of these documents is carried out in accordance with the entries in military cards (temporary certificates issued in exchange for military cards) and certificates of conscripts. At the same time, clarify information about marital status, education, place of work, position, place of residence or place of temporary stay of citizens and other necessary information contained in the documents of citizens accepted for military registration;

3.3.3 submit military cards (temporary certificates issued in exchange for military cards), alphabetical and registration cards of warrant officers, warrant officers, foremen, sergeants, soldiers and sailors of the reserve, certificates of citizens subject to military service, registration cards, as well as passports of citizens of the Russian Federation Federation with missing marks on the attitude of citizens to military service within 2 weeks to the military commissariat for the Krasnogorsk and Yukamensk regions of the UR for registration of military registration. Notify conscripts about the need to personally appear at the military commissariat for the Krasnogorsk and Yukamensk regions of the UR for military registration. In addition, inform the military commissariat for the Krasnogorsk and Yukamensk districts of the UR about the corrections, inaccuracies, forgeries and incomplete number of sheets found in the military registration documents and mobilization orders of citizens. If it is impossible to register citizens for military registration on the basis of the military registration documents submitted by them, notify citizens about the need to personally appear at the military commissariat for the Krasnogorsk and Yukamensky districts of the UR. When accepting military registration documents from citizens, issue receipts;

3.3.4 make notes on the military registration of citizens in registration cards or house books.

3.4 In order to organize and ensure the removal of citizens from military registration, the military registration and reservation inspector is obliged:

3.4.1 submit military registration documents and passports to the military commissariat for the Krasnogorsk and Yukamensk districts of the UR in the absence of marks on the attitude of citizens to military service for the appropriate execution of these documents. Notify reserve officers and conscripts about the need to personally appear at the military commissariat for the Krasnogorsk and Yukamensk districts of the UR for removal from military registration. If it is necessary to clarify the military credentials of those liable for military service, notify them of the need to personally appear at the military commissariat for the Krasnogorsk and Yukamensk regions of the UR. When accepting military registration documents and passports from citizens, issue receipts;

3.4.2 to make in the documents of the primary military registration, as well as in the registration cards or in the house books, the corresponding notes on the removal from the military register;

3.4.3 draw up and submit to the military commissariat for the Krasnogorsk and Yukamensk districts of the UR within 2 weeks the lists of citizens who have left for a new place of residence outside the municipality without being removed from the military register;

3.4.4 store the documents of the primary military registration of citizens removed from the military register until the next reconciliation with the registration data of the military commissariat for the Krasnogorsk and Yukamensky districts of the UR, and then destroy them in the prescribed manner.

3.5 collect information on the passage of medical examinations by citizens during the initial military registration, conscription or enrollment in military service under a contract, admission to military educational institutions of vocational education, conscription for military training, medical re-examination previously recognized as partially fit for military service for health reasons;

3.6 submit to the military commissariat for the Krasnogorsk and Yukamensk districts of the UR annually before October 1 lists of male citizens who have reached the age of 15 and male citizens who have reached the age of 16, and by November 1 - lists of male citizens subject to initial military registration next year, in the form established by the Regulations on military registration;

3.7 organize and provide timely notification of citizens about the calls (agendas) of the military commissariat for the Krasnogorsk and Yukamensk regions of the UR;

3.8 conduct reception of citizens on military registration issues.

Rights

4.1. When carrying out the primary military registration, the military registration and booking inspector has the right to:

4.1.1. request from organizations and citizens the information necessary for entering into military registration documents;

4.1.2 summon citizens on military registration issues and notify citizens about the calls (agendas) of the military commissariat for the Krasnogorsk and Yukamensk districts of the UR;

4.1.3 determine the procedure for notifying citizens about the calls (agendas) of the military commissariat for the Krasnogorsk and Yukamensk regions of the UR;

4.1.4 determine the procedure for receiving citizens on military registration issues;

4.1.5. to request from the military commissariat for the Krasnogorsk and Yukamensk regions of the UR for clarifications on the issues of primary military registration;

4.1.6 submit proposals to the military commissariat for the Krasnogorsk and Yukamensk regions of the UR on improving the organization of primary military registration.

4.1.7 use information materials and regulatory documents necessary for the performance of their duties;

4.1.8 improve their qualifications.

Responsibility

5.1 The inspector for military registration and booking is responsible for:

5.1.1 implementation of the duties assigned to him;

5.1.2 organization of its work, timely and qualified execution of orders, orders and instructions of the management, regulatory legal acts on its activities;

5.1.3 compliance with the internal labor regulations, safety regulations, fire safety;

5.1.4 rational and efficient use of material and financial resources;

5.1.5 maintenance of documentation provided for by job responsibilities.

5.2 For violation of legislative and other normative acts, an inspector for military registration and booking may be brought to disciplinary, material, administrative, and criminal liability in accordance with the current legislation, depending on the severity of the offense.

The procedure for revising the job description

6.1. The job description is subject to revision when the tasks and functions of local self-government bodies change in the implementation of the primary military registration of citizens.

Head of the Debinskoe municipal district A.A. Knyazev

Agreed:

Military Commissioner (Krasnogorsk and Yukamensk districts)

Udmurt Republic S. Pykhteev

Acquainted, one copy of the instruction was received by ____________ (______________)

"_____" ____________ 20 ____

Absolutely all employers have such a duty as the organization of military registration, and its purpose is to meet the needs of the state and help manage the available resources during hostilities (in wartime). But the first step is to study the documents that regulate the procedure for maintaining military records in the organization in 2020.

Currently, military registration in the organization is carried out on the basis of the following legal acts:

Federal Law of 31.05.1996 No. 61-FZ "On Defense";
Federal Law of 26.02.1997 No. 31-FZ "On mobilization preparation and mobilization in the Russian Federation";
Decree of the President of the Russian Federation of 14.08.1992 No. 890 "On the organization of work on the reservation of citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies with a reserve, and working in government bodies, local governments and organizations";
Decree of the Government of the Russian Federation of March 17, 2010 No. 156 "On approval of the Rules for booking citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies with a reserve, and working in government bodies, local governments and organizations";
Instructions for booking citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies that have a reserve, and who work in government bodies, local governments and organizations, for the period of mobilization and for wartime from 03.02.2015 No. 664s;
Instruction of the General Staff of the Armed Forces of the Russian Federation on keeping military records in organizations;
, approved 11.07.2017.

Officials regularly update the regulatory framework, adding new responsibilities to employers. So, from October 19, 2019, the Government Decree of October 9, 2019 No. 1302, amended, came into effect. The amendments stipulate that employers are obliged to use certificates issued in exchange for military cards in their work. The organizations had such a duty before, but there was no mention of the certificate itself in the Regulations on military registration. In addition, employers were obliged to check the personal electronic cards of military personnel from citizens entering work, if the data on their issuance is indicated in the accounting documents.

Another change concerns the obligation to use personal cards in the form No. T-2 in work with military-liable employees. Henceforth, for these purposes, you should use accounting documents that will be approved by the Russian Ministry of Defense. There are no corresponding forms yet, but they will appear.

Military accounting work (VUR) is conditionally subdivided into the following categories:

General military registration.
Special military registration - booking of citizens liable for military service in reserve (GPZ).

Organization of military registration in the organization. Step-by-step instruction

Step 1. Appointment of the person responsible for accounting

The maintenance of military records in an organization must begin with the issuance of an order and the appointment of a responsible person and persons who will carry out records during the absence of the main responsible. Most of this work is done by employees of the HR department, and in small companies - by a manager or even an accountant.

Example order

On the basis of the Government Decree of November 27, 2006 No. 719, those responsible for accounting are appointed based on the following standards:

1 employee performing part-time duties - if there are less than 500 citizens on the military register;
1 exempt worker - if 500-2000 citizens are registered;
2 released workers (military registration desk) - if there are from 2000 to 4000 citizens on the military register;
1 exempt worker for every 3,000 registered citizens.

A copy of the order on those responsible for registering those liable for military service must be submitted to the local military commissariat (VK). Subsequent changes must be notified to VK.

An employee of the personnel service or other person must include in the employment contract and job description the corresponding responsibilities for maintaining military records.

Step 2. Determine who to work with

All citizens of the Russian Federation are required to be on the military register (clause 1 of article 8 of the Federal Law of 28.03.1998 No. 53-FZ). Exceptions are persons:

undergoing military service;
serving a sentence of imprisonment;
women who do not have a military specialty;
permanently residing outside the Russian Federation.

In accordance with Government Decree No. 719, Methodological Recommendations for maintaining military records at enterprises, approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2018, it is necessary to take into account:

men of military age (18-27 years old), not enrolled in the reserve;
males in stock;
employees trained at military departments in vocational education institutions;
persons exempted from conscription;
men over 27 years of age who have not completed service due to postponement;
citizens dismissed from the army;
workers who served alternatively;
women who have received military specialties.

If it turns out that the employee is not on the military register, although he should, the employer will have to notify the military commissariat about such a citizen within two weeks. Companies have a new obligation since February 17, 2019, when Federal Law No. 8-FZ of February 6, 2019 came into force. Another duty is to give the employee a referral to the military registration and enlistment office for military registration. The form of this document was approved by the joint Order of the Minister of Defense of the Russian Federation, the Ministry of Internal Affairs of the Russian Federation, the Federal Migration Service of Russia dated 10.09.2007 No. 366/789/197. The direction looks like this:

Downside

Please note that the employer is obliged to keep military records, including employees who are external part-time workers. All rules apply to them.

If the organization carries out the reservation of citizens who are in reserve, then, in addition to the general military registration, special registration is also carried out. For this, documents are additionally developed and maintained in accordance with the annexes to the Instruction dated 03.02.2015 No. 664c.

Step 3. Contact the local commissariat

If the military registration at the enterprise has not been kept before, or the company was created recently, first you need to make an appointment at the local military commissariat. VK employees are ready to conduct an introductory briefing on the topic of military registration, issue methodological instructions and the necessary forms and advise the responsible officer on complex or controversial issues in this matter.

Military registration and booking in an organization that is a branch is kept at the place of its location. If it is not possible and if necessary, the data is sent by mail from the head office.

Document flow for military accounting

The company where the accounting is carried out provides in VK:

information about hired or dismissed citizens who are or are obliged to be on the military register (within two weeks);
lists of men who will turn 17 next year (every year - until November 1), and every September - lists of young people 15 and 16 years old.

The main documents of military registration, on the basis of which section II of the personal card of form No. T-2 is filled out, are:

for citizens who are in reserve - a military ID (a temporary certificate issued in exchange for a military ID, a certificate instead of a military ID);
for citizens subject to conscription for military service - a certificate of a citizen subject to conscription.

The employing company is obliged to create and maintain the following accounting documents:

an order on the organization of military registration and booking of citizens who are in reserve;
a work plan for maintaining military records and booking citizens in reserve;
a card index of personal cards of forms No. T-2 and No. T-2 GS for citizens who are in reserve and citizens who are subject to conscription. Form T-2 for these purposes is planned to be canceled soon or transferred to electronic format, follow the amendments to the legislation;
a log of checks of the state of military registration and reservations of citizens who are in reserve;
receipts for the acceptance of military registration documents and stubs from them;
registration card of the organization (KUO form No. 18);
other documents in accordance with the requirements established by federal executive bodies, executive bodies of the constituent entities of the Russian Federation, local self-government bodies and heads of enterprises.

In addition, the employer is obliged to conduct explanatory work with employees subject to registration. In accordance with paragraph 27 of the Methodological Recommendations, employees should be provided, among other things, with background information on mobilization and preparation for it.

Modern software products make it possible to automate part of the VUR, generate and print various documents for military registration.

Practical part

When applying for a job, in accordance with article 65 of the Labor Code, the applicant is obliged to present a military ID, temporary certificate or certificate in exchange for it. In practice, candidates sometimes evade this obligation, referring to the fact that the military ID is in the military registration and enlistment office, is lost, there are no forms, etc. In this case, the employer has the right to refuse to conclude an employment contract with the applicant, at least until all documents are submitted. ... The employer can meet halfway and take a written receipt from the future employee, which indicates the deadline for submitting the document.

Another option is to independently apply to the military registration and enlistment office at the place of registration of the employee with a request for his status or with information about the absence of proper documents and marks from an already accepted employee.

In any case, the absence of a military ID must be recorded in writing in order to secure the company from administrative liability for violating the requirements of the law on the registration of persons liable for military service.

When concluding an employment contract, the employer is obliged to check the presence of a registration mark at the military registration and enlistment office at the place of residence in the passport, a valid military ID or a certificate of registration. Nonresident workers are required to appear at the military registration and enlistment office within 2 weeks from the date of receipt of temporary registration. If the temporary registration is for more than three months, then attendance at the military registration and enlistment office is required.

From 19.10.2019, the presence and authenticity of personal electronic cards is subject to mandatory control, if the documents indicate that they were issued.

The person in charge makes a copy or scans the military ID (replacing it) in full or from all pages on which there are records.

Reservation of citizens staying in reserve (GPZ)

Step-by-step instructions for maintaining military records in organizations include such a separate area as booking citizens who are in reserve. Its goal is to provide personnel, labor resources during the period of mobilization and in wartime. Reservation consists in providing citizens who are in the reserve (managers, specialists, highly qualified personnel) with a deferral from being called up for military service in wartime.

Reserved citizens who are in reserve are subject to counting, but they are exempt from conscription for military service for mobilization and subsequent conscriptions in wartime for the duration of the granted deferral, and from conscription for military training.

Regulatory and methodological support and control over this is carried out by the Interdepartmental Commission of the Armed Forces of the Russian Federation, federal executive bodies that have a reserve and work in government bodies, local government bodies and private companies.

To book citizens who are in reserve, the employer is sent approved lists of positions and professions (extracts from the lists) and extracts from regulatory documents.

The relevant decisions are made at meetings of the mobilization commission in the department of special events (in the administration of the municipality) with the direct participation of a representative of the VK department. Subsequently, this decision is communicated to the enterprise by handing it over to the authorized person of the employer against signature.

Forms of form No. 4 (certificates of deferral) by power of attorney from the enterprise are issued at the local VK. Employees are booked according to a special list, it specifies the requirements for the GPP - profession, age, rank. After the selection of qualified personnel in the company staff, you must fill out the form.

Employer reporting

Companies provide accounting reports:

to federal government bodies or to the head office;
to the city commission for the reservation of citizens staying in reserve;
to the department of the military commissariat at the location (legal address) of the company.

The annual reporting documents on the state of work on booking the gas processing plant are:

a report on the number of employed and selected citizens staying in the reserve, drawn up in accordance with Form No. 6;
report (explanatory note) on the status of work in this area for the reporting period;
accounting card (form No. 18).

The reports are prepared as of December 31 of the reporting year and must contain complete and reliable information.

Businesses that do not have a booking submit Form 18 as a report.

Control over the implementation of legislation

Inspection in large companies (more than 500 employees) is carried out once a year. Inspection in small enterprises (less than 500 people) is carried out once every 3 years. The regularity of inspections largely depends on the activity of the local VC, therefore it is safer to fill in all the necessary accounting documents in a timely manner and carry out planned activities.

Checks are carried out by representatives of the military registration and enlistment office or local government bodies. They must assess the military registration work of a legal entity for compliance with the requirements of Russian legislation. In addition, they control the accuracy and completeness of the documents provided (after gaining access to personal cards of employees, work plans). The results of the check are reflected in a special journal in the form of an assessment.

Refusal to comply with the requirements of the law threatens liability on the basis of. In accordance with, the failure of the head or other official of the employer and the official of the local government responsible for the VUR, within the prescribed period, of the lists of citizens subject to initial military registration, entails the imposition of an administrative fine in the amount of 300 to 1000 rubles.

Job description of an employee in military registration

Agreed:

Military Commissar of Kirovsky

district of St. Petersburg

A.F. Melnikov

"___" _____________ 2004

Approved by:

Deputy Head of Administration of the Kirovsky District of St. Petersburg, Chairman of the Commission on Reservation of Citizens in the Reserve of the Kirovsky District of St. Petersburg

E.I. Gavrilov

"____" __________ 2004

Supervisor __________________

__________________

signature full name

"____" __________200

Job description of an employee for keeping military records (standard)

1. General Provisions.

1.1. An employee for keeping military records of working citizens is appointed by order of the director, in agreement with the district military registration and enlistment office, with the exception of organizations that have mobilization bodies.

1.2. An employee for keeping military records of working citizens is subordinate to the head of the organization.

1.3. In his work he is guided by:

- the Constitution of the Russian Federation, the Labor Code of the Russian Federation;

- Federal Laws "On Defense", "On Military Duty and Military Service", "On Mobilization Training and Mobilization in the Russian Federation";

- Resolutions of the Government of the Russian Federation of 25.12.98, No. 1541 "Regulations on military registration" and of 16.12.98, No. 258 "Basic provisions for booking citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, Federal executive bodies with reserve, and working in government bodies, local governments and organizations ";

- other current legislative and regulatory acts of the Russian Federation, the Administration of St. Petersburg and the Administration of the Kirovsky district of St. Petersburg;

- the charter of the enterprise, this job description.

1.4. An employee who maintains a military registration of working citizens should know:

- the current legislation of the Russian Federation governing military registration

working citizens.

2. Job responsibilities.

An employee responsible for keeping military records of working citizens is obliged to keep military records in accordance with the guidelines, including:

2.1. To carry out military registration of citizens who are in the reserve of the Armed Forces of the Russian Federation (hereinafter referred to as the GPZ), as well as citizens who are subject to conscription for military service (hereinafter referred to as the GPP) recruited. Check the military registration documents and the marks of the military registration and enlistment office of the citizens on military registration. Fill out personal cards of the T-2 form for citizens.

2.2. Deregister gas processing plants and gas processing plants.

2.3. Introduce changes in the personal cards of the GPZ (GPP) according to official and marital status, education, place of residence. Conduct a reconciliation of personal cards with entries in the military cards of citizens. Update personal cards that have become unusable.

2.4. Send to the military registration and enlistment office information about hired and dismissed from work by the GPZ (GPP), as well as about changes in their military credentials.

2.5. Carry out a reconciliation of the card index with the personal cards of the GPZ (GPP) of the military registration and enlistment office.

2.6. Prepare the necessary reporting in a timely manner.

2.7. Withdraw from the card index cards of the GPZ and those subject to exclusion from the military registration due to age or illness.

2.8. Keep records of GPZs that have announced a change in health status and report this to the military registration and enlistment office.

2.9. To identify female citizens who, in accordance with the list of specialties, are subject to military registration.

2.10. Clarify the plan for the notification of the gas processing plant during working hours.

2.11. Notify the Commission on the reservation of citizens in reserve in the Kirovsky district of St. Petersburg about changes in the organization (change of location, phones, faxes; changes in management, appointment of a new military registration officer; change of codes, etc.). Submit the necessary information and reports to the commission in accordance with the established procedure.

2.12. Study the guidance documents on military registration and booking of citizens who are in the reserve of the Armed Forces of the Russian Federation.

3. Rights.

An employee for keeping military records of working GPPs (GPP) has the right to:

3.1. Submit proposals for improving the work related to the responsibilities provided for in this instruction for the management's consideration.

3.2. Receive from the heads of structural divisions information and documents necessary for the performance of their official duties.

3.3. Require the management of the enterprise to provide assistance for the performance of their official duties.

4. Responsibility.

An employee for maintaining military registration of working citizens is responsible for:

For non-fulfillment (improper fulfillment) of their official duties, provided for by this job description, within the limits determined by the current labor, administrative and civil legislation of the Russian Federation.

I have read the instructions:

signature, date

* In organizations where the reservation of citizens who are in the reserve of the Armed Forces of the Russian Federation is carried out, it is additionally necessary to be guided in the work of the methodological instructions for organizing and maintaining military registration and booking of citizens who are in the reserve and working in institutions, organizations and enterprises of St. Petersburg, developed by the Commission on reservations in St. Petersburg.

I approve

[position, signature, full name

Leader or other

Official authorized

Approve

[organizational and legal form, job description]

organization name, [date, month, year]

enterprises] M. P.

Job description

inspector for registration and reservation of persons liable for military service [name of enterprise]

This job description has been developed and approved in accordance with the provisions of the Labor Code of the Russian Federation, Resolution of the Government of the Russian Federation of November 27, 2006 N 719 "On approval of the Regulations on military registration" and other regulatory legal acts governing labor relations in the Russian Federation.

1. General Provisions

1.1. The inspector for the registration and reservation of persons liable for military service belongs to the category of specialists, is hired and dismissed by order of [name of the position of the head].

1.2. The inspector for the registration and reservation of persons liable for military service is directly subordinate to [name of the position of the immediate supervisor].

1.3. A person who has [fill in the required] education and work experience in the specialty for at least [meaning] years is accepted for the position of inspector for registration and reservations of persons liable for military service.

1.4. During the absence of the inspector for the registration and reservation of persons liable for military service (business trip, vacation, illness, etc.), his duties are performed by a duly appointed deputy, who is fully responsible for their high-quality, effective and timely implementation.

1.5. The inspector for the registration and reservation of persons liable for military service should know:

Legislative and normative legal acts on the issues of military service and the organization of military registration;

Organization of registration and booking of persons liable for military service;

The procedure for submitting reports and control over the passage of official documents;

Fundamentals of Labor Law;

Internal labor regulations;

Labor protection and fire safety rules and regulations.

1.6. Professionally important qualities: [list qualities].

2. Job responsibilities

The inspector for registration and reservation of persons liable for military service performs the following job duties:

2.1. Organizes work on the registration of military servicemen and conscripts in accordance with the Regulations on military registration.

2.2. Provides timely registration of reservations for the company of citizens who are in stock.

2.3. Develops measures for the presentation of reserved citizens who are in reserve, certificates of deferral from conscription for mobilization and in wartime in the prescribed form.

2.4. Develops the necessary measures for the training of personnel to replace the conscripts.

2.5. In order to ensure the registration of citizens on military registration at the place of work, the inspector for registration and reservation of persons liable for military service:

Checks for citizens who are hired for the presence of marks in the passports of citizens of the Russian Federation about their attitude to military duty, the presence and authenticity of military registration documents, as well as the authenticity of the entries in them, marks on military registration at the place of residence or place of stay, the presence mobilization orders (for those liable for military service in the presence of marks on the delivery of the mobilization order in military cards), tokens with the personal numbers of the Armed Forces of the Russian Federation (for those liable for military service, if there is a mark on the delivery of the token in the military card);

Fills in personal cards in accordance with the entries in the military registration documents. At the same time, information about marital status, education, place of work (division of the organization), position, place of residence or place of residence of citizens, other information contained in the documents of citizens accepted for military registration are specified;

Explains to citizens the procedure for fulfilling their obligations for military registration, mobilization training and mobilization, established by the legislation of the Russian Federation and the Regulations on military registration, monitors their implementation, and also informs citizens about responsibility for failure to fulfill these duties;

Informs military commissariats about unspecified corrections, inaccuracies and forgeries found in military registration documents, an incomplete number of sheets, as well as cases of non-fulfillment by citizens of duties in the field of military registration, mobilization training and mobilization.

2.6. In order to collect, store and process the information contained in the personal cards of citizens subject to military registration, the inspector for registration and booking of persons liable for military service:

Determines the citizens subject to military registration at the place of work and (or) at the place of residence, and takes the necessary measures to register them with military registration;

Maintains and stores personal cards of citizens registered for military service in the manner determined by the Ministry of Defense of the Russian Federation.

2.7. In order to keep up to date the information contained in personal cards, and to ensure that the information contained in the military registration documents of military commissariats is kept up to date, the inspector for the registration and booking of conscripts:

Sends, within 2 weeks, to the relevant military commissariats and (or) local self-government bodies information about citizens subject to military registration and acceptance (admission) or dismissal (expulsion) from work (from educational institutions). If necessary, and for conscripts without fail, in order to register for military service at the place of residence or place of stay, or to clarify the necessary information contained in military registration documents, notifies citizens of the need to appear in person at the relevant military commissariats or local government bodies;

Sends, within 2 weeks, at the request of the relevant military commissariats and (or) local self-government bodies, the necessary information about citizens who are on the military register, as well as about citizens who are not, but are obliged to be on the military register;

Submits annually, in September, to the corresponding military commissariats lists of male citizens of 15 and 16 years of age, and before November 1 - lists of male citizens subject to initial registration for military service next year;

Verifies, at least once a year, the information on military registration contained in personal cards with the information contained in the documents of military registration of citizens;

Verifies, at least once a year, in the manner determined by the Ministry of Defense of the Russian Federation, the information on military registration contained in personal cards with the information contained in the military registration documents of the corresponding military commissariats and (or) local government bodies;

Timely enters into personal cards information about changes in marital status, education, structural unit of the organization, position, place of residence or place of stay, health status of citizens registered with the military, and within 2 weeks notifies the military commissariats of these changes;

It notifies citizens about the calls (summons) of the relevant military commissariats or local government bodies and provides them with the opportunity to timely appear at the places indicated by the military commissariats, including during periods of mobilization, martial law and wartime.

2.8. [Other duties].

3. Rights

The inspector for registration and reservation of persons liable for military service has the right:

3.1. For all social guarantees provided by law.

3.2. Require the management of the enterprise to assist in the performance of their duties.

3.3. Request and receive the necessary information and documents related to the issues of its activities.

3.4. To get acquainted with the projects of decisions of the head of the enterprise concerning his activities.

3.5. Submit proposals for improving the work related to the responsibilities provided for in this instruction for the management's consideration.