How many stamps should be on the sick leave. Sick leave: how many stamps. Where to place the stamp print

The legislation does not have a general rule according to which all documents must be sealed without fail. Printing as a mandatory requisite personnel document is strictly necessary only in specially established cases, for example, in a work book.

In addition, not all organizations have a direct regulatory requirement to have a seal. For example, seals are not mentioned in relation to subsidiary companies and partnerships.

Note that the Federal Law of August 8, 2001 No. 129-FZ "On State Registration of Legal Entities and Individual Entrepreneurs" also does not oblige an organization or an individual entrepreneur to have a seal. When registering legal entities, in accordance with the aforementioned Law, it is not required to submit to the registering authorities either a sketch of the organization's seal or other information about it.

At the same time, federal laws regarding other forms of legal entities require a seal. This requirement is defined in:

paragraph 5 of Article 2 of the Federal Law of February 8, 1998 No. 14-FZ "On Limited Liability Companies";

Clause 7 of Article 2 of the Federal Law of December 26, 1995 No. 208-FZ "On Joint Stock Companies";

Clause 3 of Article 2 of the Federal Law of November 14, 2002 No. 161-FZ "On State and Municipal Unitary Enterprises";

These laws establish that the seal of a legal entity must necessarily be round, contain the full company name and an indication of the location of the company.

So, the need to have a seal is directly established only for some organizational and legal forms of legal entities. However, the requirement for the presence of seals can be justified not only by direct indication of the relevant regulatory legal act, but also indirectly, from the meaning of the legislation. This is the interpretation given by the Supreme Court of the Russian Federation, resolving one specific case: “... in the practice of business turnover, the presence of a seal for any legal entity and private entrepreneur is considered mandatory and self-evident. Without such a seal, a current account in a bank or other credit institution cannot be opened, transactions and other documents cannot be properly certified. Under such conditions, in accordance with Article 6 of the Civil Code of the Russian Federation, the application of civil legislation by analogy is allowed. "

So, legal entities and individual entrepreneurs are required to have a seal, otherwise they will not be able to properly draw up separate mandatory documents, including personnel documents.

Print details

As already mentioned, individual laws establish the following requisites as mandatory round stamp : full brand name and location. The seal may also contain the company name of the company in any language of the peoples of the Russian Federation and (or) a foreign language. Sometimes a trademark or other means of individualization is placed on the seal (usually in the center). In their absence, the abbreviated name of the legal entity is placed in the center.

Previously, the production of a seal was strictly controlled by government agencies. This was established in the previously valid order of the USSR Ministry of Internal Affairs of February 13, 1978 No. 34 "On the approval of instructions on the procedure for opening stamp and engraving enterprises (workshops), making seals and stamps." So, ordering the seal of the organization in the stamp and engraving workshop was only possible with a special permit issued by the internal affairs bodies. To obtain such permission, it was required to submit an application with an extract from the charter and a sketch of the seal itself. It was seen from the Instruction that the seal should have contained the name of the organization (not abbreviated). Separate requirements were imposed on the seals of the branches. And even the making of the so-called "Simple" seals (seals of the general department or personnel department, triangular seals, corner stamps, seals for certificates) was impossible without the authorization of the internal affairs bodies.

This Instruction became invalid on the territory of the Russian Federation in connection with the issuance of the order of the Ministry of Internal Affairs of the Russian Federation of February 14, 1994, No. 48. However, the regional legislation for quite a long time after that retained the authorization procedure for the manufacture of seals. For example, in Moscow, in order to obtain permission to make a seal, they applied to the district or city department of internal affairs (clause 4.14 of the Regulations on the procedure for registering enterprises in Moscow, approved by the decree of the Moscow government dated September 17, 1991, No. 97). This order existed in Moscow until 1997.

At one time, Moscow legislation established additional requirements for the mandatory requisites of seals. These requirements were established in the Provisional Manufacturing Rules and the grounds for the destruction of seals and stamps on the territory of Moscow (approved by the mayor's order of August 25, 1998, No. 843-RM), which became invalid on February 8, 2005.

In particular, the mandatory indication of the following details was provided:

the full name of the organization in Russian with an indication of the organizational and legal form;

location;

main state registration number;

number of the city Register of stamps.

For "simple" seals, in addition to the listed details, an additional inscription was provided, for example, "secretariat", "office", "business management", "personnel department", "for accounts", "for certificates", "for information", etc. .d.

It was possible, at the discretion of the organization, to indicate the identification tax number (TIN) and the code according to the All-Russian Classifier of Enterprises and Organizations (OKPO).

To obtain permission to make a seal or stamp, it was necessary to obtain permission from the Moscow Registration Chamber. For this, the organization had to submit a sketch of the seal (stamp) and other necessary documents.

Currently, the registration of legal entities and individual entrepreneurs is under the jurisdiction of the federal government, which does not establish any additional requirements for the details of the seal and their production, except for the designation of the full name and indication of the location. However, legal entities follow the business customs that have developed in practice and are not limited in their seals to only the obligatory details. On the contrary, it is customary to indicate as many details as possible.

If the organization decides to start a "simple" seal, for example, for the personnel department, this seal must contain all the details that are available on the "main" seal of the organization. However, instead of the logo, the inscription “FOR THE PERSONNEL DEPARTMENT” is placed in the center. If the organization does not have a HR department (for example, there is only a HR inspector or HR manager), then ordering a seal for the HR department is completely inappropriate. Then the additional requisite in the print center looks like this: "FOR PERSONNEL DOCUMENTS". However, the Rules and Instructions point specifically to the seal of the personnel department (that is, the seal of the corresponding structural unit), and not to another "simple" seal (however, inspectors very rarely pay attention to this).

If in the organization the personnel department is called the "Department for work with personnel" and its functions include work with work books, then in the press center it is advisable to put just such an additional requisite: "DEPARTMENT FOR WORK WITH PERSONNEL." The procedure for using this seal should be fixed in the regulation on this structural unit or other local regulatory act of the organization.

Employment contract stamp

The Labor Code of the Russian Federation (Art. 67) without fail requires an employment contract in writing in two copies (one for the employee, the other for the employer). The requirements for the content of an employment contract are determined in article 57 of the Labor Code of the Russian Federation (hereinafter referred to as the Labor Code of the Russian Federation), however, the legislator does not provide for the mandatory presence of the seal of a legal entity or individual entrepreneur on it. At the same time, an unsealed signature of the employer's representative may raise questions about its legality, especially if the employer's representative signing the employment contract is not the head of the legal entity (director, general director, president), but another authorized person (for example, deputy head, director of personnel, etc.). It is quite possible that in the course of “corporate wars” a leader, who has been deprived of his powers by the founders, refuses to leave his post and continues to “manage” the organization, including hiring employees and signing labor contracts with them. Such a "leader" no longer has access to the seals of the organization, so his signature remains unverified. This means that the absence of a seal of a legal entity (individual entrepreneur) on an employment contract should alert the employee. Usually auditors also make a comment if the employment contract is not sealed by the employer. In fact, we are talking about a legal custom that has developed in the field of labor law and prescribes to seal contracts (labor, full liability) and additional agreements (annexes) to them.

It is also a mistake to certify the signature of the employer (his representative) not with the seal of the organization, but with any so-called “simple” seal (for example, the seal “for the personnel department”).

Printing on orders

Orders are not stamped. This is due to the fact that the order is an internal administrative document that includes the newly hired employee in the organizational ties of the enterprise. So, personnel workers begin to keep a time sheet for this employee, make a record of admission to the work book, etc. on the basis of the order for admission. The unified form of the order for hiring an employee does not provide for this requisite (there is no abbreviation "MP"). In principle, it is permissible to conduct personnel orders in any form, but in this case a seal is not needed either.

However, one should not forget that the employee has the right to demand a copy of the order for employment (part 2 of article 68 of the Labor Code of the Russian Federation). Copies of employment orders, as well as other copies of personnel documents emanating from the organization, require proper certification, which is impossible without affixing a seal.

How to certify copies of HR documents

Article 62 of the Labor Code of the Russian Federation obliges the employer to provide the employee with copies of documents related to work, and these copies must be certified "properly". Let's consider how exactly it is necessary to certify copies and what regulatory legal acts should be followed in this case.

According to the Decree of the Presidium of the USSR Armed Forces of August 4, 1983 No. 9779-X "On the procedure for issuing and certifying by enterprises, institutions and organizations of copies of documents relating to the rights of citizens" (hereinafter - the Decree), the correctness of the copy of the document must be certified by the signature of the head or an authorized official and a seal (unless a certain document requires notarization).

GOST R 6.30-2003 defines exactly how the certification inscription should look (see Example 1):

below the requisite "signature" the inscription "Correct" is affixed;

his personal signature is affixed;

decoding of the signature is done (initials, surname);

the date of certification is indicated;

affixed with a seal.

Also, in practice, you can find the following certification inscription (see Example 2). This way of assurance is perfectly acceptable.

Most often, employees apply for a copy of a work book (for example, to issue a passport, etc.). Sometimes they ask for a copy of a part-time job order so that the “main” employer can make a corresponding entry in their work book.

Since we are talking about personnel documents that are stored in the personnel department, their copies are certified by the inspector of the personnel department. It is desirable that in the local regulatory act of the organization (for example, in the Regulations on the personnel service of the enterprise or in the instructions for personnel records management), the procedure for such certification is determined, as well as it is determined which copies can be certified with the seal of the personnel department. This is consistent with the recommendations of GOST R 6.30-2003, which allows certification of copies with a seal determined at the discretion of the organization (clause 3.26).

Of course, GOST R 6.30-2003 is not universally binding; in fact, it contains recommendations. However, the Decree does not focus on the type of seal, defining only that “the fidelity of the copy of the document is evidenced by ... the seal” (without specifying the “seal of the organization”). In other words, the normative legal act is indifferent to the type of seal affixed during certification. Therefore, the recommendations of the State Standard of the Russian Federation do not contradict the norms of law in this part.

The decree also requires the copy to indicate the date of its issue and make a note that the original document is in the given enterprise, institution, organization. In practice, this requirement is hardly observed, for which there are many explanations. For example, the personnel department issues a copy of the work book. It is clear that its original, in full compliance with the Rules for maintaining and storing a work book, approved by Government Decree No. 225, is stored in the safe of the personnel department. However, this original will not be stored there forever, sooner or later the work book will be handed over to the employee upon dismissal (as opposed to, for example, a job order, which is kept for at least 75 years). An indication of the date of issue also has no legal significance for certifying the authenticity of a copy of a document. Rather, it has to do with the internal relationship between the employee and the employer, because the employer must, no later than three working days from the day the employee submits the application, give him copies of documents related to the work (Article 62 of the Labor Code of the Russian Federation). In addition, it is absolutely not necessary to make such a mark on the document itself, if the enterprise maintains a register for the issuance of certificates and copies of documents.

Labor book printing

With regard to work books, this requirement is enshrined in the Rules for maintaining and storing work books, making work book forms and providing employers with them, approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225 (hereinafter referred to as the Rules) and Instructions for filling out work books, approved by the decree Ministry of Labor of the Russian Federation of October 10, 2003 No. 69 (hereinafter referred to as the Instruction).

So, a seal is required on the title page and is affixed when drawing up a work book (clause 2.2 of the Instructions). For this, in the lower right corner there is a corresponding field marked with the abbreviation "MP". In this case, you can use both the seal of the organization and the seal of the personnel department.

The seal is also affixed on the inside of the cover when changes are made to the information contained on the title page (clause 2.3 of the Instructions).

For example, the most common case is that an employee got married and changed her maiden name to that of her husband. The personnel officer is faced with the task of reflecting these changes in the employee's work book. To do this, he crosses out the old surname with one thin line, which makes it possible to read the crossed out, and neatly inscribes the new surname above it. The instruction prescribes to make such changes only on the basis of the relevant documents (in this case, marriage certificates) and make a reference to them on the inside of the cover of the work book. Such a link must be certified by the signature of the employer or a person specially authorized by him and the seal of the organization (or the seal of the personnel service).

Special attention should be paid to the certification of records upon dismissal of an employee (clause 35 of the Rules). So, upon dismissal of an employee, all entries made in his work book during his work in this organization are certified by the signature of the employer or the person responsible for maintaining work books, the seal of the organization (personnel department) and the signature of the employee himself.

Note that similar requirements were contained in the Instruction on the procedure for maintaining work books at enterprises, institutions and organizations (approved by the decree of the USSR State Committee for Labor on June 20, 1974, No. 162).

When certifying dismissal records, the most common mistake is that the personnel officer mistakenly affixes the seal of another organization. This usually happens in holding-type structures. Then a situation arises when the assurance was made by an organization that has nothing to do with the organization that opened this block with its name (full and abbreviated).

How to fix this error? Unfortunately, neither the Rules nor the Instruction give any answers to this. Many experts suggest, after an incorrectly closed block of records, to open a new block of the same organization in the form of a full and abbreviated name, to make a corrective note on the recognition of the dismissal record as invalid, to certify with signatures and affix the correct seal. This decision is not flawless, because there is no reason to recognize the dismissal record as invalid. In this record, all the details (record serial number, date, wording, order details) correspond to reality. In addition, the attestation record has a completely independent character and refers not only to the dismissal record, but to the entire block of records (see paragraph 35 of the Rules: “upon dismissal of an employee ... all entries ... certified ... "). It seems to be completely pointless to recognize all records of this employer as invalid.

In this case, the authorization record is erroneous due to the incorrect "seal" variable. Therefore, it is precisely her that needs to be corrected. Many people get by by affixing the correct seal next to them. But the presence of two seals as a props in the document looks incorrect. Imagine an employment contract, sealed by the employer with two seals, one of which is not related to the legal entity acting as the employer. Of course, this is unacceptable.

Some personnel officers propose to make a corrective entry with the following serial number under the following serial number:

Next to this entry, they offer to affix the correct seal. However, the block of records has already been closed with a letter of dismissal and certified (even if it is not completely certified). Consequently, the former employer has no reason to make any entries thereafter. And it makes no sense to open a block of records to make only one certification record, because such a record cannot exist in isolation from those records that are certified.

So, there is no ideal way out of this situation, any correction of an incorrectly affixed seal will one way or another contradict the Instructions and Rules. It seems that you can choose any of these methods, but at the same time, you should issue the employee a certificate confirming the period of work with this employer, and advise you to keep this certificate for presentation to other employers and pension authorities (if necessary).

In a similar way, explanations should be made if the seal is mistakenly put on the inside of the cover of the work book ("the seal of such and such an organization is affixed incorrectly"). For example, when making a record about changing the name, the personnel officer took the wrong seal during certification. Only instead of a confirming certificate in this case, it is appropriate to issue a certified copy of the order, on the basis of which the employee's surname was changed in the organization's documents.

If an erroneous seal is affixed under the entry on the addition of information about education and / or profession, then in this case it is possible to issue a certificate drawn up in any form, which will certify that the corresponding entry on the cover was made by this particular employer.

Sometimes it happens that the affixed seal does not partially correspond to the name of the organization in the title. It may be a mistake of the HR officer, who carelessly opened the block of records. The incorrect name of the organization is also almost impossible to correct, since it has no numbering. In this case, the output will also be the issuance of a certificate confirming the corresponding period of work experience.

A similar error also occurs if the record about the change in the name of the organization is missing. For example, LLC "Romashka" was renamed into LLC Auditing firm "Romashka", and this is reflected in its constituent documents. Accordingly, upon dismissal of an employee, the employer will affix a seal owned by LLC Auditing Firm "Romashka". But since the renaming record was simply forgotten to be entered, the name of the record block does not correspond to the print details. That is, it is formally considered that these records were made by two different organizations.

Until the block of records is closed, it is quite easy to make the missed record (p. 3.2 of the Instructions). But if the records are already closed, then there is no longer any reason to make the missed record. Of course, you can open a new block of records and make a missed record, but by the time such an error is discovered, the employee may already be working in a new place. In this case, a certificate is again issued, which reflects information about the employee's experience and the renaming of the organization that occurred during the period of his work. The employee has the right to present such a certificate of a new place of work, and the employer is obliged to make an appropriate entry on the basis of this certificate (clause 27 of the Rules). Such a certificate should be kept by the employee as a supporting document.

Very often there are work books in which the block of records of any organization is closed with a dismissal record, the signature of a personnel officer and the signature of an employee, but the seal of the organization (seal of the personnel department) is absent. It is very simple to eliminate this defect - the employee should only come to the previous place of work and ask to affix a seal. The main thing is not to delay this, as the organization can change its name, order new seals and destroy the old ones. Then the certification by the seal can be difficult. But even in this case, the issuance of a confirming certificate will help out.

Problems can also arise if the lack of a seal is tried to be corrected when the former organization has already been liquidated or reorganized. In these cases, for confirming certificates, you need to contact the successors of that organization or to the archives where the personnel documents were submitted. However, the safety of personnel documents is not always ensured properly, so it is likely that they may not receive archival information. And then the corresponding block of records will forever remain unprintable and will be considered improperly certified. In principle, a subsequent employer can open his own block after such a block of records. However, accounting for seniority based on improperly certified previous records would be problematic.

An even more difficult situation arises when not only the certifying seal is missing in the work book, but even the dismissal record. Then the employer who hires the employee will not be able to keep such a book, because the employee is formally considered to be working in another organization, although in reality this organization may already be liquidated. But if the employee presents an archival certificate, from which it will be clear that the dismissal was nevertheless made, the “new” employer has the right to start his own block of records and, in its composition, reflect information about the employee's dismissal from the previous place of work.

Position of the print on the document

Affixing a seal on a personnel document is also of no small importance. The most common mistake: a seal completely covers the personal signature of an official, thereby making it impossible to compare it with signatures on other documents or on signature samples (that is, to identify it as genuine). Sometimes this stamping is intentional, because an unauthorized person signed for the official. Such a document has all the signs of a forged document and testifies to the bad faith of such an organization.
It is generally accepted that the seal captures part of the title of the job, leaving open for reading the personal signature of the official and its decryption. Such rules have always existed in the USSR, and at present such requirements are enshrined in departmental acts that prescribe a certain procedure for office work to the relevant state bodies.

Another flaw that often occurs on documents is a too thick or too faint print impression on the document, as well as a print with a partially missing image (usually with weak pressure). We recommend that the print is clear and legible.

* * *

Thus, the seal of the organization on personnel documents is necessary in cases where the document formalizes any mutual rights and obligations of the employer and the employee, as well as in cases where the document or its copy certifies any facts or rights of the employee (including the former employee ). Internal documents of the employer are not subject to certification by a seal. And since the seal indicates the importance of the document, you should not make mistakes when affixing it. Otherwise, negative situations may arise both for an employee who is deprived of the opportunity to prove his rights by presenting a document, and for an employer who runs the risk of being brought to administrative responsibility for violating the procedure for maintaining personnel records.

2 In some cases, the law does not mention the indication of location as a mandatory requisite of the seal (clause 4 of article 3 of the Federal Law of January 12, 1996 No. 7-FZ "On Non-Commercial Organizations").

3 Order of the Moscow Registration Chamber dated January 20, 1999 No. 17 "On the procedure for approving sketches of seals and stamps" (in fact, the document has become invalid). See also the law of the city of Moscow of June 30, 2004 No. 44 "On the registration of seals" (lost force in connection with the adoption of the law of the city of Moscow dated June 22, 2005 No. 28).

4 Note that in the work record book of 1974 for such changes in the field "surname", as many as three columns were provided. Therefore, in such books, a new surname is entered not at the top, but below, in a free column.

5 The employee's signature may be absent if he was absent from work when drawing up the work book on the day of dismissal (for example, due to illness, etc.) or if he himself refuses to sign (usually in cases of “conflict” dismissal, “under article ").

6 See: “State system of management documentation. Basic provisions. General requirements for documents and documentation support services "(approved by the decision of the board of the USSR Glavarchive of April 27, 1988, order of the USSR Glavarchive of May 23, 1988, No. 33).

7 See: Typical instructions for the office work and work of the archive in customs authorities (regional customs offices, customs, customs posts), approved. by order of the Federal Customs Service of Russia dated October 18, 2004 No. 160; Instruction on office work in the bodies and institutions of the Prosecutor's Office of the Russian Federation, approved. by order of the Prosecutor General of the Russian Federation of December 28, 1998 No. 93.

Each legal entity must have a seal. This norm is enshrined in the law. LLC, CJSC, OJSC and other organizations must use a round seal, the imprint of which includes the full company name of the enterprise in Russian and a link to the place of its territorial location. The company name can also be indicated in a foreign language. The seal imprint appears in the list of document details, in accordance with GOST R 6.30-2003 “Unified documentation systems. Unified system of organizational and administrative documentation. Requirements for paperwork ”(adopted 03.03.2003). At the same time, the seal, for example, is not included in the list of mandatory details of a number of primary accounting, with the exception of bank papers, cash receipts, shipping documents, etc. if the letterhead contains two letters "MP" ("Place of seal"). The same applies to acts of completed work (services). The use of a seal is also provided for on a power of attorney, which is given by the organization to an employee (this position is specified in the Civil Code of the Russian Federation - clause 5 of article 185). from 02.07.2010 N 66n), however, according to the Orders of the Ministry of Finance of Russia dated 15.10.2009 N 104n and from 05.05.2008 N 54n, the forms of tax declarations (for VAT, income tax and others) must be sealed. Obligatory certification with the seal of the organization is provided for the most important: the first page of the work book, the travel certificate (form No. T-10), the act of acceptance of work under a fixed-term employment contract (form No. T-73). In the Labor Code of the Russian Federation (art. 57), the requirement for a seal on an employment contract is not spelled out, but in practice, a seal is usually put. Given the fact that there are many documents for which there is no unambiguous decision on the presence or absence of a seal, an organization should develop its own order ( position, instruction), in which it is necessary to register a list of documents that require certification by the seal. An approximate list of them is listed in the GSDOU (State System of Documentation Support for Management - 1988, 1991). Options may be as follows: - acts (work performed, expertise, write-off, acceptance of objects, etc.); - consumption rates (for example, for precious metals); - samples of impressions of seals, as well as samples of signatures of employees who have been given the right to carry out financial and economic operations; - letters of guarantee; - correspondence with the management and structures of various government bodies (for example, with the tax service, extra-budgetary funds, etc. ... The seal can be made not one, but several (documenting this fact) - for each separate division of the organization. Each seal will have its own specific purpose - for passes, for documents, for invoices. The seal on the document must be placed in the place of the sheet where there is "MP" ("Place of the seal"). If it is not there, the seal is affixed so that the print overlaps part of the word - designation of the position of the person who signed the document. In this case, the signature must be clearly distinguishable, like all information from the seal imprint.

Sources:

print for documents where to put

The presence of a seal on a document indicates its importance, authenticity and official status. However, in the course of the activities of enterprises, from time to time, questions arise regarding where and what kind of seal should be put.

First of all, the rules for affixing a seal depend on its type and accessory. Thus, the official seal with the image of a two-headed eagle is put on the documents of state institutions. Commercial organizations and individual entrepreneurs certify documents with a standard round imprint containing the name (surname, first name and patronymic), registration data and, if desired,. In addition to the main seal, which is used for particularly important and strategic purposes: creation and amendment of constituent documents, conclusion of contracts, execution of payment orders and checks, official letters, etc., you can make additional ones: for inquiries, financial documents, HR department. At the same time, their purpose should be indicated on the imprint. The main seal certifies the signatures of the first persons - directors and their deputies, and the additional ones - employees of the relevant services (accounting, personnel department, etc.). The imprint must be affixed in such a way that it partially captures the title of the position of the person who signed the document, and the signature and seal details are clearly visible. The state system of documentation support for management (GSDOU), approved by order of the USSR Glavarchive on 05/23/1988, provides for a list of documents on which the main or official seal is put. There is no newer edition, but as applied to the present moment it is approximately as follows: - acts; - powers of attorney; - contracts; - conclusions,

A certificate of incapacity for work is an official confirmation that an employee does not attend his workplace due to illness. So that this document does not cause doubts among the authorities and in the Insurance Benefits Fund, it must be properly certified with seals. What should be the stamps on the sick leave?

Sick leave printing: round or triangular?

The type of stamp on a particular document - round or triangular - is established by the Ministry of Health of the Russian Federation.

Most healthcare facilities have both round and triangular stamps. And yet, more often the certificate of incapacity for work is confirmed by a triangular seal, along the inner contour of which the inscription "for sick leave" is located, and the name of the medical institution is also present on the imprint.

If the sheet is certified by organizations of a specific orientation (narcological dispensary, mental hospital), then in this case the name of the institution may be missing on the seal (triangular), just the inscription "for sick leave" is enough.

Situations are possible when a round print is also present on the sheet. But this happens only in such cases when the patient has applied to the hospital not at the place of residence / registration, or if some additional information is required for a certificate of incapacity for work.

General requirements for stamps on sick leave

The printing of the certificate of incapacity for work must meet the following requirements (according to the Ministry of Health):

the seal imprint is located strictly in the lower and upper right corners;
retreat outside the allotted place is allowed;
the printed stamp should have clear, even outlines with clearly visible names;
the print should not overlap the columns of the information form.

How many seals should there be?

There are three places on the form for three stamps, with which the medical institution confirms the authenticity of the document. Additional information on how to determine the authenticity of a sick leave.

The first seal is placed at the top of the letterhead. It serves as a confirmation of the authenticity and correctness of the information specified in all completed columns. These columns indicate the details of the patient and the reason for his appeal.

The second seal is placed at the close of the sick leave. The place for its setting is located in the column, which indicates when the employee can return to his duties.

There may not be a third seal. It is put only if the patient was sent for a medical examination.

It looks like a certificate of incapacity for work with all the necessary stamps:

The presence of 2 seals on the sick leave is obligatory.

Possible violations

There are often cases when the sick leave is not accepted due to its incorrect design. Errors with seals can also be the reason.

The sick leave is invalid if there is only one seal on it.
The sheet is not accepted if it is certified with outdated or inappropriate seals for a particular medical institution.
If the name of the institution is printed on the seal, which does not correspond to the actual one, then the seal is invalid.

The stamp must contain the cliché "for sick leave"; in its absence, the form is considered invalid.

The employer's stamp on the form of incapacity for work - is it necessary and in what cases?

As for the marks on the sheet from the head, they are filled in at the bottom of it and are located after the main information. The presence of a seal from the employer is optional, just his signature is enough. However, some organizations have special stamps for sick leaves. In this case, in addition to the signature of the employer, a seal is also put.

After a thorough check of the completed fields, the employer submits the sheet to the FSS in order for the employee to receive material payments to compensate for his temporary inability to work.

The certificate of incapacity for work must have at least two triangular stamps. Stamp impressions must be clear and affixed in their proper places. The employer's stamp on the sick leave is optional.

If the sick leave is not drawn up according to the rules, the FSS will not reimburse the employer for the temporary disability benefit paid and will not accept for offset against the payment of insurance premiums the costs associated with its payment (clause 4 of part 1 of article 4.2 of the Federal Law of December 29, 2006 No. 255-FZ). Therefore, it is in the employer's interests to check the sick leave for the presence of significant flaws. At the same time, the lack of printing on the certificate of incapacity for work is just one of such important shortcomings.

How many stamps of a medical organization should be on a sick leave

As a general rule, there should be two seals on the sick leave: they are affixed when the sick leave is opened and when the patient is discharged.

In addition, if the sick employee was also sent to conduct a medical and social examination (MSE), then the stamp of the MSU institution must be on the sick leave.

Requirements for the seal of a medical organization

The print must be readable.

The name on the seal must correspond to the name of the medical organization specified in its charter (clause 56 of the Procedure approved by Order of the Ministry of Health and Social Development of Russia dated June 29, 2011 No. 624n). True, some medical organizations may use special seals / stamps, on the imprint of which the profile of the institution will not be visible (for example, if the hospital certificate is issued by a psychiatric medical organization).

In addition, the seal may say "for sick leave" (clause 2 of the Letter of the Federal Security Service of the Russian Federation dated 28.10.2011 No. 14-03-18 / 15-12956).

The print imprint can go beyond the boundaries of the designated field, but cannot enter the information cells of the sick leave.

Sick leave stamp: should the employer put an imprint on his / her stamp

The employer puts his stamp on the sick leave only if it is available (

The question of whether a seal is needed on letters and, if so, which letters need to be certified with a seal, arises quite often in practice. Its solution is further complicated by the fact that there are no clear instructions on this in the law. In the article, we tried to give a complete answer to these questions, guided by expediency and common sense.

From the article you will learn:

Why is stamped on a letter or other document

Before figuring out the question of whether you need a seal on letters, first you need to understand what it is. This is a special fixture with a flat base made of hard rubber. A mirror image of an imprint of an enterprise or organization is carved into the rubber layer. If this layer is coated with a special coloring agent and the seal is pressed against a sheet of paper, its exact display will appear on it. Such cliches of seals are, in some cases, mandatory details of documents and are put on the signature of the person who signed the document in order to confirm the authenticity of this signature and the document as a whole.

Note: The main technical requirements and descriptions of the shape and size of seals, as well as the rules for placing text on them are given in GOST R 51511-2001 “Seals with reproduction of the coat of arms of the Russian Federation. Form, dimensions and technical requirements ", approved by the resolution of the Gosstandart of Russia dated December 25, 2001 No. 573-st.

Requirements at the state level are established only in relation to those seals on which there is an image of the coat of arms of the Russian Federation and, in particular, the coats of arms of the subjects of the Federation, municipal and rural formations. There are no such general regulations for the seals of commercial structures. Therefore, if the company actively uses the seal on outgoing letters and other business documents to certify signatures, it is advisable to develop a local regulatory act that will regulate such issues as:

what types of seals are used in the organization;
the procedure and rules for the use of impressions of different types of seals;
how they are stored and who is responsible for their safety;
the procedure for renewing seals and their disposal, etc.

What is the stamp on letters and documents

Taking into account the provisions of GOST R 51511-2001, all printing can be divided into three types:

stamp;

equated to the stamp;

All seals that depict the coat of arms of the Russian Federation belong to the coat of arms. Such clichés can only be used by public authorities, as well as organizations and institutions that have state status or have the authority to represent the state. State powers, for example, are vested in private notary offices.

Equivalent to the official stamp on a letter can stand in the case when its sender is a commercial organization. It is fashionable to see the corporate logo of the company, its emblem or just the name on the prints of such cliches. If a private entrepreneur has his own seal, it also has the status of a stamp. In this case, instead of the name of the enterprise, the surname, first name and patronymic of the businessman are located in its center.

The official and equivalent seals on letters and documents must necessarily have a round shape and contain such details of the organization, company or individual entrepreneur as:

individual taxpayer number (TIN);
number of the certificate of state registration.

Note: Recently, the government initiated the adoption of a law that abolishes the mandatory presence of a round, equivalent to the official seal, which was previously necessary for all legal entities. Now, if an enterprise does not use such a cliché in its activities, it makes sense for it to issue a confirmation letter about the absence of a seal in order to facilitate interaction with banks and other government agencies.

Simple seals include those seals that are used by individual structural divisions of enterprises, as well as those that are intended only for any one type of document. Their shape can be any - square, round, triangular. Such seals are not put on official letters and documents - they are used to certify copies, certificates, passes, etc.

The table shows some types of documents and types of seals that are placed on them.

Title of the document	Printing type
Labor and civil law contracts, agreements thereto, work contracts	Equated to the stamp
Employment certificates, including salary, and characteristics	Simple printing (HR department, accounting department or structural unit
Guarantee and other letters, in which facts related to the movement of funds are recorded	Equated to the stamp
Local regulations of the employer	Equated to the stamp
Employee reward application, certificates and diplomas	Simple printing (structural unit)
Labor books	Equated to the stamp

Location of the seal on the letter

Seal on the official letter is a confirmation of the legal significance of this document. Its presence and location is established by GOST R 6.30-2003 “Unified documentation systems. Unified system of organizational and administrative documentation. Requirements for paperwork ".

Note: This regulation will be replaced this year.GOST R 7.0.97-2016 , which comes into force on July 1.

In accordance with the standard, an imprint is a mandatory requisite with a serial number 25, located at the bottom of the document, just below the line in which the position and surname of the person who signed the document is indicated. The imprint should be located so as to partially overlap the title of the position, but not overlap the signature and surname of the person who signed the document.

In some cases, the place where letters or other documents are stamped is indicated by the letters "MP". This assumes that the print should be placed right on top of these lettering symbols.

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What letter is certified by the seal

In accordance with the general rule established by GOST R 6.30-2003, seal, certifying the authenticity of the signature of the official who signed the document, is put in three cases:

on documents certifying the bearer's rights;
on those that record facts related to cash flow;
in other cases, providing for the need to certify the authenticity of the signature.

The law does not establish a clear list of documents on which this or that seal is put. But, if you follow the recommendations of the aforementioned GOST, the letter is stamped if it:

is a warranty;
confirms the fulfillment of previously taken or the assumption of new payment obligations;
establishes a delivery schedule or, for example, a milestone schedule.

Do I need a stamp on an official letter

Previously, when the letterheads of organizations and enterprises were produced exclusively by printing method and each of them had its own registration number, there was a rule according to which the letter printed on the letterhead was not stamped. Except for letters with financial content, of course. But now, in order to save time and money, in almost all enterprises, forms are formed in ordinary text editors installed on any computer and printed right there on the printer. There is no particular difficulty in forging any form.

Note: If the letter is unsealed and printed on the form, but there are doubts about its authenticity, it is necessary to contact the sending organization by the contact numbers indicated in the header of the form and clarify whether they sent such a document.

It makes sense to draw up a local normative act, which will regulate the procedure for using seals at the enterprise and it will be clearly spelled out which letters need to be certified with a seal. This document will determine the list of business papers that must be certified, as well as establish the rules in which cases and on which documents a stamp or an equivalent stamp will be put, and on which - a simple one.

Whether to stamp the cover letter

A cover letter by itself has no informational meaning. This type of business correspondence is drawn up in the form of an introductory part, as a rule, consisting of a standard phrase-stamp: "In this case, we send you; ..." and a numbered list with a description of each document included in the package of sending.

There is no direct need to put a seal on the cover letter, even if the package of documents includes some business papers that have the nature of financial and guarantee obligations, the same contracts, for example.

Note: It is strictly forbidden to put a seal on blank letters or blank sheets of paper - this is a direct path to abuse and fraud.

Thank you letter printing

As a rule, for the design of letters of gratitude, especially if they are intended for a solemn presentation to one of the employees, ready-made printing color letterheads are used, and not standard company letterheads. In this case, it makes sense to put a seal on the signature of the head under the letter of thanks.

If such a letter is sent to the address of the customer, client or business partners, for its registration, as a rule, a standard form of the organization is used. If this is the case, there is no need to put a stamp or an equivalent stamp on such a letter of thanks.