Electronic reporting in IFNS. What is the best software for electronic reporting and how to choose it? Submitting a tax return

You can submit a report on paper or via the Internet - there is no difference from the point of view of the state. But via the Internet it is more convenient: you do not need to print pieces of paper, go to the branch at the place of registration and stand in line. And you have more time to prepare electronic reports: if paper reports must be submitted before the 15th, then electronic reports - up to the 20th.

In some cases, you are required to file electronic reports; each state body determines such conditions. For example, the tax office only accepts an electronic VAT report and all reports from organizations with more than 100 employees. And the Pension Fund and social insurance refuse to accept paper reports of companies with more than 25 people. To properly file a report, read the rules on the websites of government agencies to which you apply.

How to submit an electronic report

You can submit reports in electronic form through a personal account on the website of a state agency or through an electronic document management operator - EDO. In the first case, you only need an electronic signature, in the second - the signature and the operator's program.

All reports that you submit to government agencies must be signed. You sign paper reports with a pen, electronic reports with an electronic signature. To send reports via the Internet, you need to buy an electronic signature.

Which electronic signature to choose for business

Through personal account

On the websites of all regulatory authorities, you can create a personal account. This is your personal section on the site, where you see contributions, debts and overpayments. You can submit reports through your personal account: there are the necessary forms and filling rules.

Electronic reporting to the tax, social insurance and pension fund can be submitted through the tax personal account. If you submit reports to other government agencies, you will have to register on each site - there is no single window.

In your personal account on the tax website, your contributions, debts and overpayments are visible

Registration in any personal account is free. You can log in in two ways: with a State Services account or with a CEP - a qualified electronic signature. But you can send documents only with the CEP.

For some government agencies, you will have to buy another electronic signature. For example, the electronic signature that you use on the tax website is not suitable for EGAIS. More signatures - more expenses. In addition, you will have to independently draw up a schedule and monitor the reporting calendar.

30% of the amount is a penalty for unpaid tax on time.

Reporting through your personal account is a good option for individual entrepreneurs and small companies that submit a minimum number of reports. If you report to several departments with different electronic signatures, you can entrust this to the operator.

Through an electronic document management operator

An EDI operator is an organization that sets up document flow between companies or between companies and the state. The documents that you send through the EDI operator have legal force: they bear your electronic signature. EDI operators use cryptographic protection to transfer documents securely. The state checks that everything is safe and issues a work permit.

EDF operators sell programs for submitting reports. In these programs, reports are collected in one window: you do not need to register in the personal accounts of all government agencies. As a rule, the standard features include report templates, checking for filling errors and an accountant's calendar - a schedule reminder of due dates. You can sign all reports with one CEP. Such programs are suitable for those who submit a lot of reports to various regulatory authorities.

The price of the program depends on the number of connected government agencies and the set of functions.

120 EDI operators are included in the state register. They can be trusted

How to choose an electronic reporting program

Programs are needed to make it convenient for you to submit reports. The main criteria are communication with the necessary government agencies, reminders of reports, checking for errors and integration with your accounting system.

Number of destinations

The number of directions is how many government agencies you can send reports to. The standard set is the Federal Tax Service, the Social Insurance Fund and the Pension Fund. The extended version may include Rosstat, Rosalkogolregulirovanie and Rosprirodnadzor. Programs with a large number of directions are more expensive: for example, in Moscow, two directions from the Kaluga-Astral operator cost 2900, and four - 3900 rubles per year. Check to which regulatory authorities you will report, and choose a program with the right directions.

Correspondence with government agencies

Correspondence with government agencies is your communication channel. Often, after studying the report, the state agency wants some clarification and sends you a letter with a demand. If there is no correspondence in the program, you will not see the request and will not be able to respond. If you ignore letters from government agencies, you may be fined. To accurately receive all notifications, choose programs with correspondence.

Accountant's calendar

The calendar is needed to remind you of the reporting period. The types of reports and the frequency of submission depend on the taxation system. The calendar is customizable and includes a list of government agencies to which you must submit reports. So you won't forget about anyone.

Reconciliation

Reconciliation is a feature that alerts you when the entered data does not match. It protects against annoying errors like an extra zero in the sum. Ceteris paribus, choose a program with reconciliation - it has never bothered anyone to play it safe.

Integration with accounting systems

Integration is needed so that you can generate a report in your accounting system, and then upload it to the EDI program and send it. Without integration, you need to create a report inside the EDI program: it will take more time. If you are used to working with 1C or My Business, look for a document management program with integration.

Installation method

Document management programs are divided into offline and online services. Offline programs are installed on a computer and store data there - you can work with documents from only one computer. Online services store information in the cloud, that is, in online storage - you have access from any computer, laptop, tablet or phone.

Some operators offer online and offline versions of the same program. Both have benefits. Take the one you like best.

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There are dozens of advantages to filing reports electronically. These include saving money and time, the ability to send documents even half an hour before the deadline, work from any city, automatic error checking, quick responses from regulatory authorities, and much more. Now there are several services that are designed for filing reports electronically. To make the right choice, you should pay attention to each of them.

Although all of these software are designed to solve the same problems, the specifics of the services vary greatly. And we are talking not only about the cost, but also about the interface, reliability, functionality, amount of work and other nuances.

When choosing a program for filing electronic reporting, the following criteria should be considered:

Ease of installation and connection. Availability of a full online version, if required.
To which regulatory authorities can I submit reports.
Additional functionality that can simplify the work of an entrepreneur or accountant.
Price policy. It's not just about reporting fees. Some services offer package solutions that are not fully relevant for the user - sometimes you have to overpay for unnecessary options.

The cost of the program may be affected by:

The number of regulatory authorities to which reports can be submitted electronically.
Availability of additional modules. Some of them are not related to reporting, but increase the cost of the license.
The number of users who will be able to use the program. This is especially true for corporate clients.

It is necessary to take into account the costs of the program itself. Not all services offer a free option. It is also important to compare annual or quarterly costs for an electronic reporting program.

Some services offer a free trial period. In addition, you can pay attention to promotions - this will save you money.

Best Electronic Reporting Programs

To get on the list of the most deserving, services must meet several requirements. In particular, we selected electronic reporting programs that guarantee the confidentiality of user data, easily integrate with accounting systems, have a user-friendly interface and do not require long training and special skills. The less effort required to master the program, the better. Also an important criterion is the minimum risk of errors in the preparation of reports.

The basic functionality of the services that we will consider is almost the same. Each of them allows you to generate tax reporting taking into account the requirements of the Federal Tax Service and encrypts all electronic documentation, preventing its transfer to third parties. In addition, each of them makes it possible to send documents to the FIU or the tax service via the Internet.

Also, electronic reporting programs may have common shortcomings. In particular, although they all offer 24/7 technical support, it is not always easy to get in touch with them. This is especially true during reporting periods, when many users ask questions at the same time.

Although services often provide for the possibility of consulting with a tax inspector, clients often prefer to contact the Federal Tax Service directly.

Let's take a closer look at the best services.

"Kaluga Astral" ("1C-Reporting")

The program is called "1C-reporting" - in fact, this is one of the built-in options of "1C". It is supposed to work with the crypto-provider CryptoPro CSP. To use the service, only "1C" and a cryptoprogram are required. The client can receive an electronic certificate remotely without visiting the company's office.

"Tensor" (VLSI)

Tenzor is the market leader in electronic reporting in terms of customer base growth. It has retained this advantage since 2012. The electronic reporting program of the Tensor company is called VLIS. Its feature is a combination of flexible billing and wide functionality. At the moment, this online reporting tool is considered one of the best - it is used by more than a million companies throughout Russia.

Ease of connection and installation	Separate program. Can be integrated with "1C".
additional services	Printing reports, including those with a two-dimensional barcode. Detailed instructions for filling in each line, built into the service. Extracts from the Unified State Register of Legal Entities / EGRIP (the number is not limited). Comprehensive cameral check. Financial and management analysis, business value calculation, company reliability assessment. Tax audit risk assessment. Choosing the optimal taxation system. Calculation of the amount of a possible loan using banking methods. Selection of tenders and tenders according to various criteria. Online registration of CTT in the Federal Tax Service.
Which authorities can report to?	PFR, FSS, RosStat, RAR, FTS
The cost of connecting one legal entity in Moscow and the Moscow region	From 500 rub. in year

Taxcom (1C-Sprinter)

The electronic reporting program is integrated into 1C and is similar in functionality to 1C-Reporting. Works with the cryptographic information protection system "CryptoPro".

SKB Kontur (Kontur-Extern)

Feature - work through a web application without installing software on a computer. It is also possible to install the program - and this option has advantages over the online service. For example, web applications cannot send multiple documents at the same time, work with reports from different organizations, and work with large files.

What to consider when choosing an electronic reporting program

Particular attention should be paid to functionality. It is important that it meets your needs. Well, if you can use one service to solve several problems at once, instead of paying for 2-3 types of software.

It is faster and more convenient to submit reports to the Federal Tax Service Inspectorate in electronic form - using the VLIS++ Electronic Reporting program - than on paper.

Firstly, you do not need to print anything and go anywhere. Secondly, you can submit reports of all branches of the company centrally - through the central office. Thirdly, the program itself fills in some of the information for you. Finally, VLSI checks report data using the same algorithms as the Federal Tax Service.

Electronic reporting to the IFTS is required if you:

payer of value added tax (VAT);
an employer with a staff of more than 25 people or an employer whose average number of employees for the past year exceeded 100 people;
a new or reorganized employer company with more than 100 employees;
the largest taxpayer (for any number of staff).

For everyone else, electronic reporting to the IFTS is a convenient option. For example, with VLSI you do not need to track the deadlines for submitting reports: the program already has a built-in tax calendar, which automatically takes into account the taxation scheme you apply.

For those who work without being tied to an office, electronic reporting to the Federal Tax Service helps to maintain mobility. With the help of VLSI, you can submit tax returns and reports wherever there is an Internet connection.

Electronic submission of reports to the IFTS requires the use of an electronic signature (EDS). The latter has the same legal force as a signature on paper. It confirms that it is you who is transmitting the information. In addition, it is necessary to send reports to the IFTS in electronic form only via encrypted communication channels. To prevent an interceptor of confidential information from intercepting between you and the tax authorities, VLSI supports encryption technologies and will work with an electronic signature that you will purchase in advance.

Electronic reporting to the tax

Tax reporting in electronic form and in paper form is submitted at different times. Depending on the industry, the size of income, the size of the staff and the taxation system, the set of reports for different companies is different. Therefore, one cannot do without a calendar and a system of reminders when preparing reports to the Federal Tax Service. Let's say you took the time to prepare your own tax calendar and successfully completed the task. But Russian tax legislation is constantly changing. In order to timely submit reports to the tax office, you need to constantly update the calendar manually or automate this process.

Therefore, tax reporting in electronic form has become a “de facto” standard for both enterprises and individual entrepreneurs.

The electronic format is convenient not only for the payer, but also for the tax authorities themselves. After all, this significantly speeds up the workflow and processing of the information received. For quick interaction with the payer, the Federal Tax Service of Russia even introduced a system of SMS alerts. For example, the VLSI user does not need to guess whether his electronic reporting has been accepted by the tax office. Information about the status and stage of consideration of sent reports is sent to the sender's phone automatically.

Electronic reporting form is very popular today. Many business structures are switching to this type of workflow in order to communicate with regulatory organizations. Online reporting in many cases is the only possible option. There are types of taxes, reports for which it is allowed to submit them to the tax office only in electronic form (with rare exceptions). For example, declarations VAT online surrendered by the vast majority of taxpayers.

Formation, delivery of electronic reporting - demanded services. But not every contractor can provide the customer with a guarantee of the quality of the work performed.

One-time online reporting

Tax reporting includes a wide variety of . It is not always possible for a taxpayer to independently prepare and submit it in a timely manner. Due to various reasons, the preparation of reports is postponed to the last days of the period regulated by the current legislation. In such cases, it is relevant to involve a specialized third-party contractor.

One-time reporting in Moscow by Consulting Premium is offered on favorable terms. We work under a standard power of attorney from the customer. Generated tax reports are sent on behalf of your organization. The service allows you to quickly, at no extra cost, with a guarantee of results, solve the problem of submitting documents.

Declaration in electronic form sent through the use of special software, permitted services. The receipt of the document by the tax inspectorate is confirmed by a corresponding notification. The latter is transferred to the customer of the service.

Electronic reporting outsourcing

Is it planned to submit reports via the Internet on an ongoing basis? We recommend ordering a service. In this case, all documents prepared for sending to the controlling structures are endorsed by the electronic digital signature of the customer organization. If you do not have one, our specialists will help you get it.

Reporting outsourcing provides for the transfer of documents through a certified electronic document management operator. We guarantee the protection of confidential information, compliance with the deadlines for submitting reports to all structures (IFTS, Rosstat, Pension Fund, FSS), timely provision of notifications of receipt of documents to the customer.

Terms of cooperation

"Consulting Premium" operates within the legal framework. We do not generate dubious reports for VAT refunds, declarations that include high turnover and minimum, etc. One-time such reporting documents can be sent only if there is an electronic digital signature of the customer company.

"Consulting Premium" offers solutions that are optimal in terms of content and price. Reporting via the Internet is offered to, legal entities of all organizational and legal forms.

The outsourcing company is responsible for the quality of the reports prepared. We use licensed, up-to-date (latest version) software to generate reporting documents. The same applies to reporting through telecommunication channels.