How to fill out the packing list for customs. Regulations on the procedure for the preparation, registration and distribution of technical and shipping documentation for goods supplied for export. CMR form of the international consignment note

When the goods are shipped, a number of documents are filled in, including a packing list. It has no fixed form. As a rule, the form contains a list of goods to be shipped and the type of packaging. Fill out the document directly upon shipment. At the end of the article, you can download a sample for free.

For the letterhead, a regular A4 sheet is suitable. You can fill it in either by hand or on a computer. There are no strict rules here.

It is recommended to draw up a packing list in triplicate. One is for the sender, the second is for the forwarder, and the third is forwarded to the recipient of the goods. Note that only two copies of the document are allowed.

In the center, the first line is the name of the form.
The second line is the full name of the sender.
Then the following data are listed: the name and address of the consignee of the cargo, the invoice details, the type of packaging, the number of cargo items occupied by this cargo.
Next, the characteristics of the parcel are prescribed. Most often they are collected in the form of a table, where the name, units of measurement, mass and quantity are entered.
Additional marks. These include indications of the fragility of the product and the like.
Net weight (separate item) and gross weight (including packaging).
The signature of the packer and the inspector (usually the carrier).
Date of signing the form.

Important! The sheet does not indicate the cost of the goods sent.

Like any other document, it is important to accurately enter data, the absence of blots and corrections. If, nevertheless, an inaccuracy was made, it is worth taking a new form. It is useful when preparing to focus on a competent example of filling.

When do you need a document

In a nutshell, the packing list is needed when sending the goods and is an integral attachment to it. Logistics companies are engaged in the transportation of different goods at the same time, and it becomes easy to confuse them. A correctly executed form will help you to orient yourself in the direction of transportation and cargo picking.

Such a document can be drawn up both for goods of the same type, and for wide range of products. It is placed in the accessible area of the container (box, box, etc.) so that it is easy to find. Follow the link to download a sample packing list.

Chinese invoice

The necessary documents for organizing the delivery of goods from China are an invoice and a packing list. These are the main documents for the cargo for customs. Let's take a closer look at each of them.

Invoice - an invoice for the buyer for a consignment, drawn up by the supplier of the goods. The invoice is used for the subsequent calculation of the size customs duties and taxes.

Such an invoice must contain basic information:

Date of the contract, as well as its number
Terms of sale
Description of cargo
The cost of each unit of goods
Total cost of cargo
Country of origin of cargo
Marking data (if applicable)

Correct execution of a Chinese invoice

In order for the delivery of goods from China to take place without problems during customs clearance, the information in the invoice must be as complete as possible and correspond to reality. Like any other document, the invoice must have its own number. The invoice must bear the seal of the selling company, in the event that it is necessary to arrange cargo insurance.

Each unit of the product must be indicated in a new line, as well as the characteristics must be specified:

the total number of units of a given type
Additional Information

If Chinese manufacturers have drawn up an invoice for Chinese, then a copy of the invoice in English is required.

Packing list

Delivery of goods from China also does not take place without such a document as a packing list. A packing list is a document issued by Chinese manufacturers along with an invoice. Packing contains information about each piece of cargo separately. A packing list is used if it is necessary to deliver several types of goods, or if the number of individual pieces, their weight or their contents differ from each other.

The packing list includes the following information about the cargo:

Seller contact information
Buyer's contact information
Date, number
Route
List of goods
Description of goods
The number of units of each type of product
Place number
Packing option
Net and gross weight, dimensions
Volume and weight of all cargo

As you can see, the only difference between the packing and the invoice is that the cost of the goods is not indicated in the packing. Packing has no specific filling requirements, so each manufacturer fills it differently. Chinese manufacturers send packing to in electronic format the buyer to check the filling.

The most common mistake that Chinese manufacturers make when making a packing is that the declared weight in the packing does not correspond to the actual one. For Chinese suppliers, 100 kg inaccuracy is common, so be careful when checking.

The packing list is drawn up for the correct structuring of the goods upon shipment. A sample of filling can be downloaded for free at the link.

One of the accompanying documents is packing list... This act is drawn up for the correct structuring of goods. A packing list will be necessary for large quantities of products being shipped. An equally important direction of the packing list is right choice the packaging material itself (box, box, etc.). Fragile products are unlikely to reach the addressee. There is a sample filling on the page you are viewing, and you can download it absolutely free.

The paper in question is drawn up at the time of receipt and shipment of goods and materials. This accompanying sheet lists information about the quality, quantity of products. Since the form has a free form, the parties can add all kinds of clauses that do not contradict the law, at their discretion. For the convenience of the company, clerical departments develop their own templates and examples. When compiling the discussed paper, it is important to observe the weight and volumetric characteristics.

Mandatory items on the packing list

Name local act, structural subdivision;
Then, in the form of a table, the technical components of the shipped;
Results: weight, volume, quantity;
Signature of the person responsible for packaging;
Verifier's signature;
Date, signature, seal.

The packing list is written in two or more copies. One of them is kept by the sender, the second by transport company... The created third copy is sometimes transferred to the consignee. Reconciliation technical characteristics at the place of departure and receipt of goods and materials guarantees the absence of further disputes over the quality of transportation. In most cases, the negotiated accompanying pact is included in the set of shipping papers. It is not necessary to record the cost and other price characteristics of the goods in the packing list.

Information about all types of goods in each commodity item (box, box, etc.) is drawn up with a packing list.

The preparation of such a shipping document is considered appropriate if one packaging unit contains several types of products. The sheet has a code 1002004 in accordance with OKUD.

Filling

Sample packing list foreign company

The document is drawn up when registering the shipment of consignments of goods of different assortment. The packing list contains information:

about all types of products to be transported;
data on storage locations;
the number of units of goods of each article or item.

The accompanying document has two parts.

The first one (top) reflects the batch number to be shipped. The second (bottom) contains information about the number of items (boxes, packages, boxes, etc.) of the transported products. Visually, the sheet is very similar to another document - a picking list, which is drawn up taking into account all components and parts in the composition Vehicle.

The packing list is an addition to the set of shipping documents, invoice and waybill. The document does not have a statutory form.

Each organization develops a user-friendly form at its own discretion. The document is filled in by an authorized person of the supplier, until the moment of its actual transportation.

Packing List is drawn up upon shipment of products and is a document in which all items of the cargo accepted for transportation are registered.

Items are indicated in separate columns for each type of product, along with information about its properties, such as weight, volume, type of packaging (for example: euro pallets, boxes or without packaging) and the number of packages.

In addition, the packing list must contain information about the seller (sender) and buyer (recipient) of the product.

One copy of the document is in the packing box, the rest of the copies are components of the payment and / or insurance documentation. The Packing List should not necessarily contain data on the cost of all types of products in the contractual batch. You should also know that this document is drawn up by the manufacturer before the goods are packed.

The packing list is of particular value for all participants in the transportation - the transport company, companies involved in handling and product classification. With its help, the places occupied by the party are calculated and the integrity of the cargo is checked. To a certain extent, it repeats the invoice data, but together with the indication of the sender and recipient, the name of the goods, it indicates the mass and volume of the shipment with information about the packaging.

All transport documents can be found in a separate article on.

Transport and logistics company "Customs Technologies", which has been operating on the market for two decades and has all the necessary knowledge, experience and means to carry out professional transportation of any level of complexity, will competently draw up packing lists for goods going in any direction. Since these documents provide a certain freedom of action, we will enter in them only those data that will contribute exclusively to your foreign trade interests.

The main columns of the packing list

To the main parameters of this document that need to be filled out competently and professionally include:

Numbering indicating the date of drawing up the document.
Addresses and names of all participants in the carriage.
List of goods with prescription of their names.
The number of product units in each package.
Seat numbering in the shipment.
Type of packaging.
The dimensions of each individual seat.
Weight of products in gross and net versions.
The total weight and volume of the shipment.
Number of cargo places.

You can download a sample packing list from us

Makes sense to familiarize yourself with general requirements of this document. Keep in mind that each type of product and each delivery option have their own characteristics, knowing which the sender and the recipient can save time on competent transportation and ensure the safety of the product.

Therefore, in order to optimize delivery, contact our specialists by phone or via chat on our website.