Please consider the presented ones. Request letter. Design features. Electronic business letters

Request letters are an integral, important and necessary part of business correspondence... On the one hand, these are tactful and diplomatic inquiries on current issues, on the other hand, they are a tool for achieving certain goals of the addressee. The purpose of any letter of request is to induce the addressee to take certain actions necessary for the author of the letter. How do you write a letter of request to get as close to a positive response as possible?

Any letter of request should consist of a well thought out rationale and a clear statement of the request. In addition, you can use techniques that increase the effectiveness of the letter.

Step 1. Who are you applying to?

Contact the addressee personally, better - by name and patronymic:

"Dear Ivan Ivanovich!", "Dear Mr. Ivanov!"

Firstly, you express your respect to the addressee, and secondly, a request addressed to a specific person imposes on him the responsibility for its implementation. There are situations when a request is addressed to a team or group of people. In this case, it is also advisable to personalize the appeal as much as possible:

"Dear Colleagues!", "Dear Managers!", "Dear Junior Employees!", "Dear Employees personnel service!»

Step 2. Why are you contacting me?

Compliment the recipient. When you compliment the addressee, you are answering his question: "Why are you addressing this question to me?" Recognize his past merits or personal qualities.

“You are always ready to listen and find the best way to solve the problem of almost everyone who turned to you. And, I must give you credit, you have helped a lot. "

"You are the leading expert in the field ...".

"You have helped many people to resolve the most difficult issues in the field ...".

This technique will allow the addressee to take a closer look at the request and try to find an opportunity to satisfy be her.

A compliment is appropriate when it comes to non-standard requests, when you need to win over the addressee, when you need to pay attention to certain merits and qualities that are necessary and important to fulfill your request.

It is very important not to cross the line between a compliment and rude flattery. Be sincere.

Step 3. Justification of the request

Any request must be justified as to why you are making this particular request. Put the addressee in the context of your problem.

At this stage, you need to choose the three most weighty arguments for the addressee. It is best to arrange the arguments according to the scheme: strong - medium - strongest.

Requests are of different difficulty levels, so the addressee is not always interested in fulfilling someone's requests. He needs to be convinced that fulfilling the request has potential benefits:

Get the addressee interested

Offer to realize some attractive opportunity for him related to the fulfillment of your request:

"At all times, businesslike, enterprising people have sought not only to achieve material success, but also to leave their mark in the history of the Motherland, to be remembered for good deeds, and to win respect."

« The successful activity of any professional community is, first of all, understanding and support from friendly Unions, participation in joint events and projects».

« Of course, your big goal is a clean and comfortable city for people.».

Or, voice a problem that is very relevant to your addressee:

"You, as a wise master of the city, are probably worried about the disorderly walks of children of different ages in unsuitable places, which leads to more frequent accidents and an increase in child crime."

"Your department has received more frequent requests for non-core issues, which takes up a lot of invaluable working time."

Show how your request can help realize the opportunity:

« And today, when our country relies on young people, it is difficult to find a more necessary, sacred cause than helping young men and women from disadvantaged families. There are those in our city who are already providing such assistance - under the auspices of the mayor's office, our Heritage charity center operates on donations from citizens, which teaches difficult teenagers folk crafts ».

Or to solve the problem:

"Equipping specialized places for the pastime of children of different ages will help reduce the level of child crime and minimize road accidents involving children."

Describe the significance of the request

When there is nothing to offer to the addressee or in the context of a given request it is inappropriate, then it is better to bring the addressee up to date. Here you need to describe the situation as fully as it is necessary to understand the relevance of the request and the importance of fulfilling it. The significance of the request must be described in such a way as to "take it for the soul." If the request does not belong to the category of "sentimental", then you need to show the addressee the causal relationship, which will allow the addressee to fulfill the request.

“From (date), according to the lease agreement No. X, the rent for 1 m 2 is 20 USD. in a day. Over the past three months, there has been a decline in trading activity due to economic instability and social unrest. The average profit from trading is $ 10. per day, which is not enough even to pay the rent. If measures are not taken, then private entrepreneurs will be forced to close their outlets that can negatively affect your income. "

Thus, you must make it clear to the addressee that the fulfillment of the request carries the prospect of receiving material or non-material benefits.

Step 4. Statement of the request

When the addressee is prepared, you can state the actual request. The text of the request should be sufficiently concise and extremely clear. In no case should there be ambiguity or understatement in it. For example, if we are talking about a reduction in rent, then it is important to indicate to what level:

“We ask you to reduce the level of rent until the situation stabilizes to 5 USD. per m2 per day ".

If we are talking about the provision of services, then specify the request as specific as possible, indicating the desired dates, price issue, etc.:

« To equip a pottery workshop, you need a kiln for firing ceramics - we ask you to help us in purchasing it. The cost of the furnace with the installation is 998 thousand rubles.».

IN this example it is not entirely clear what kind of assistance is required from the addressee. Better to ask you to be more specific: “We ask you to help us in purchasing a kiln for firing ceramics by transferring $ 333 thousand to the account of the company for the production and installation of kilns”.

Whatever you ask for, the addressee must know exactly when, what, how much and at what price you want to receive. A generalized request is more at risk of being refused because the addressee does not always have the time and desire to deal with the details. In addition, you run the risk of getting not what you want, transferring the initiative to the addressee.

For example, private entrepreneurs wrote a letter asking for a rent reduction, but did not indicate to what level they want to reduce the rent:

"We ask you to reduce the level of rent until the situation stabilizes."

As a result, they received a reduction in rent, but insignificant (by 1% of the available one). Thus, their request was granted, but little changed in the position of the initiators of the letter.

In some cases, the text of the request can be highlighted in bold to make it stand out in the text, but do not overuse this technique.

Step 5. Summarize your request.

Repeat your request and emphasize how the addressee will benefit if the request is fulfilled. The request should be slightly modified. The best way is to construct a sentence according to the scheme: "If you fulfill the request, you will be happy."

"If you meet us halfway and reduce the rent for a while while the situation in the region stabilizes, you will not only be able to save more than 150 jobs, but you will also not incur global losses due to the complete absence of rent."

But there may be other options:

“You can be sure that every ruble of your charitable donations will go to a good cause and will help children in a difficult situation to grow into worthy citizens.”

"You can be sure that every child's smile will give you moral satisfaction from your difficult work, and your efforts and efforts are an investment in worthy and happy citizens of the near future."

The main thing is to repeat the meaning of the request and the benefits of fulfilling it. The benefits don't have to be tangible. Remember that the addressee is a person, and feelings are not alien to him.

EXAMPLE:

It was

Has become

“We kindly ask you, II. Ivanov, arrange a meeting of applicants with the general manager of your company. We will be grateful for your assistance.

With respect and gratitude,

Employment Center Director

P.P. Petrov "

“Dear Ivan Ivanovich!

It is not the first year that your company has been participating in the Applicant Career Guidance Program, helping them to make their choice of a profession.

As a HR manager, you are interested in training professionals, and we are ready to help schoolchildren start to train masters of their craft. Today, the profession of a manager is one of the most widespread, but many applicants do not have a clear idea of its meaning.

In this regard, we ask you to arrange a meeting of the general manager with applicants on March 23 at 15.00 on the basis of your company.

Having told the guys about the secrets of the profession today, you are laying the foundation for training real professionals tomorrow. Perhaps, in a few years, it is one of them who will bring your company to a new level of development.

With respect and gratitude,

Employment Center Director

P.P. Petrov "

And do not forget about the design of the letter - this is the "face" of the organization. If the initiator of the letter of request is an organization, then such a letter is drawn up on letterhead signed by the head or an authorized person. If a private person, then it is enough to comply with the basic rules in the arrangement of the elements of the letter. These details are legally and psychologically very important for the addressee and the formation of the correct image of the sender.

-
-	Sending hundreds commercial offers, requests and other business letters every day, but don't get the desired result with your message? Do not know how to gently and politely remind the addressee of his obligations? Then online training will certainly help you. "Business Writing Skills"! You can go through it at any convenient time on.	-	-
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Probably, everyone at least once had to deal with the need to write a business letter. When compiling it, you involuntarily come to the conclusion that it is not at all easy. There are many rules and regulations for writing business letters that you need to know. The article describes in detail the process of drawing up a document, provides samples of a business letter, discusses their types and design.

Form

Ready-made letterheads will add solidity and indicate the reliability of the company. They contain the necessary information about the organization, such as:

Name.
The address.
Contact phone numbers.
Website.
Email.
Logo.
Other contact details.

There are no strict rules for forms. Therefore, each organization independently decides what information to put in them.

How to write business letters correctly? Training

Business letters are written and formatted in a certain way, obeying their inherent rules and requirements. Depending on the goal, the author thinks over the content in detail in order to get the result he calculates. He must clearly understand what information the addressee already knows about the subject of the letter, what to start from and what will be new in it. The arguments depend on what the author is pursuing. The process of preparing a business letter can be divided into the following stages:

Study the issue.
Writing a draft letter.
Its approval.
Signing.
Registration.
Sending to addressee.

Structure of business letters

When composing a letter, it is necessary to saturate it with information, that is, to put all the necessary information there. It can be simple or complex. In a simple letter, the content clearly and concisely displays information that generally does not require a response from the addressee. Complex can consist of several sections, paragraphs and paragraphs. Each paragraph sets out one aspect of the information. Samples of this type of business letter usually consist of an introductory, main, and final part.

Below is an example of writing a business letter - its introductory part.

The main part describes situations, events, provides their analysis and evidence. It is in this part that they convince that it is necessary to act in one way or another, prove how the matter was and inform about the need to participate in any event, giving different arguments.

The conclusion contains conclusions that are made in the form of proposals, requests, reminders, refusals, and so on.

An example of writing a business letter - the final part of it - is presented below. Here summarizes the requirement set out in the main.

All information provided should be optimally consistent and understandable.

Each letter begins with a center-aligned appeal. This little part is extremely important. When choosing it, the author should take into account:

Destination position.
The nature of the relationship.
Formality.
Etiquette.

A polite form should be included at the end of the letter. For example: "... I hope for further cooperation (thanks for the invitation) ...". These phrases are followed by the signature of the author.

Style

All letters must be kept in formal business style, which means the use of speech means for official business relationship... The features of such a language are formed under the following circumstances:

The main participants in the business relationship are legal entities, on behalf of the leaders and officials of which letters are written.
Relationships in organizations are strictly regulated.
The subject of communication is the activities of the company.
Administrative documents generally have a specific addressee.
Often in the course of the organization's activities, the same situations are encountered.

In this regard, the information set out in the business letter must be:

Official, impersonal, emphasizing the distance between the participants in communication.
Addressable, intended for a specific addressee.
Relevant at the time of writing the letter.
Credible and impartial.
Reasoned to induce the recipient to take any action.
Complete for decision making capability.

Requirements

A business letter must meet the following requirements:

Speech is standardized at all levels - lexical, morphological and syntactic. It contains many phrases, terms and formulas.
The tone of writing is neutral, restrained and strict, without the use of emotional and expressive language expressions.
Accuracy and clarity of the text, without logical errors, clarity and thoughtfulness of formulations.
Conciseness and brevity - without the use of expressions that carry additional meaning.
The use of language formulas formed as a result of repetitive situations.
The use of terms, that is, words or phrases that have special concepts.
The use of abbreviations that can be lexical (that is, compound abbreviated words formed by removing letters from parts of words: LLC, GOST, and so on) and graphic (that is, designating words in abbreviated form: grn, zh-d and others).
The use of constructions in the genitive and instrumental cases.
Collocations with verbal nouns ("to support" instead of "to support").
Using simple common sentences.

The above business letter samples are shown below in full version (with main part). The information meets all the requirements of the official business style.

Types of business letters

It is best to write a business letter on any one specific issue. If it is necessary to resolve several issues at once, it is recommended to draw up several different options.

Business letters can be by their content:

Accompanying. Such letters are usually needed to communicate where to send documents.
(How to write a business letter? Sample cover letter will help those who need to compose this kind of document.)

Warranty. They are written in order to confirm any promises or conditions. For example, labor charges, rent, delivery times, and more can be guaranteed.
Thankful. They began to be used especially often in recent times... These emails demonstrate a good partner tone. They can be issued on a regular letterhead or on colored paper with a beautiful print.
(How to write a business letter? A sample of the gratitude variety is compiled in free form, depending on the tasks that are being solved by it. In this case, the letter in the shortest form expresses its essence. Such a sample, made on colored paper with an ornament, can hang on the wall in the room company in a place of honor.)

Informational.
Instructive.
Congratulatory.
Advertising.

There are also letters:

Cooperation proposals. Quite widespread recently, sent to organizations, they are often of an advertising nature, for example, like this sample. It is quite difficult to write commercial letters, you need to take into account many nuances in order to pay attention to it, and even more so to become interested. But if compiled according to the example below, it has every chance of success.

Invitations. They are sent offering to participate in various activities. Usually they are addressed to the manager or official, but can also be addressed to the whole team.
Requests.
Notices.
Requests and many others.

How to write a response to a letter. Example

The answer must begin by repeating the request in the first letter. Then the results of its consideration are given and approval or motive for refusal is expressed. The business response letter may contain an alternative solution to the expected information. It usually meets the following principles:

The presence of a link to the first letter and its content.
Identical language means.
Comparable volumes and aspects of content.
Compliance with a certain sequence.

Decor

In addition to using company letterheads for business letters, you need to consider other subtleties in their design. These are details, rules for abbreviations, spelling of the address, heading, text length, field width, and more.

Samples of a business letter help to compose it, taking into account all the subtleties and nuances. They are used by both novice clerks and experienced workers. Using samples, they learn how to write letters correctly and save a lot of time.

Request letter - separate species business letter. The purpose of its compilation is the desire to move the recipient to any specific action. The recipient, that is, the person to whom this request is directed, can be both legal and individual... If a letter is addressed to an organization or enterprise, it is customary to draw up it addressed to the head of this enterprise.

Drafting

In most cases, the letter is drawn up on the letterhead of the sending company. In this case, the structure of the letter looks as follows:

outgoing number and date of preparation of the document;
data of the originator (name and position of the person who initiated the creation of the letter);
the name of the document, which briefly (in one phrase) indicates its essence;
an appeal to the recipient (most often a personal appeal is used, for example, "Dear Fedor Stepanovich!");
the main text of the letter-request, beginning with a phrase containing the verb "ask", for example, "We ask you to inform ...", "We ask you to help ..." or "We ask you to provide ...";
a polite form of expressing hope for a favorable outcome of the case, while using the phrases “We hope for a positive solution to our issue” or “We hope for your help in ...”;
the signature of the compiler (most often the letter of request is signed by the head of the organization, his deputy or the head of the structural unit).

In addition, care should be taken to ensure that the recipient of the letter, if necessary, has the opportunity to directly contact the originator. To do this, you must specify contact information the person making the request.

Often a situation arises when the originator has several requests to the recipient that require satisfaction. In this case, it is advisable to state all available requests in one letter, while dividing the main text into paragraphs. This will significantly reduce document flow, as well as save time for both the sender and the addressee.

A letter of request involves the receipt of a response letter, which will contain a positive or negative response to the stated request. If the original letter contains multiple requests, the response letter contains the results of each such request.

Request letters are an integral, important and necessary part of business correspondence. On the one hand, these are tactful and diplomatic inquiries on current issues, on the other hand, they are a tool for achieving certain goals of the addressee. The purpose of any letter of request is to induce the addressee to take certain actions necessary for the author of the letter. How to write a letter of request to get as close to a positive response as possible?

Any letter of request should consist of a well thought out rationale and a clear statement of the request. In addition, you can use techniques that increase the effectiveness of the letter.

Step 1. Who are you applying to?

Contact the addressee personally, better - by name and patronymic:

"Dear Ivan Ivanovich!", "Dear Mr. Ivanov!"

"Dear colleagues!", "Dear managers!", "Dear junior employees!", "Dear employees of the HR department!"

Step 2. Why are you contacting me?

Compliment the recipient. When you compliment the addressee, you are answering his question: "Why are you addressing this question to me?" Recognize his past merits or personal qualities.

“You are always ready to listen and find the best way to solve the problem of almost everyone who turned to you. And, I must give you credit, you have helped a lot. "

"You are the leading expert in the field ...".

"You have helped many people to resolve the most difficult issues in the field ...".

This technique will allow the addressee to take a closer look at the request and try to find an opportunity to satisfy be her.

It is very important not to cross the line between a compliment and rude flattery. Be sincere.

Step 3. Justification of the request

Any request must be justified as to why you are making this particular request. Put the addressee in the context of your problem.

At this stage, you need to choose the three most weighty arguments for the addressee. It is best to arrange the arguments according to the scheme: strong - medium - strongest.

Requests are of different difficulty levels, so the addressee is not always interested in fulfilling someone's requests. He needs to be convinced that fulfilling the request has potential benefits:

Get the addressee interested

Offer to realize some attractive opportunity for him related to the fulfillment of your request:

« The successful activity of any professional community is, first of all, understanding and support from friendly Unions, participation in joint events and projects».

« Of course, your big goal is a clean and comfortable city for people.».

Or, voice a problem that is very relevant to your addressee:

"Your department has received more frequent requests for non-core issues, which takes up a lot of invaluable working time."

Show how your request can help realize the opportunity:

Or to solve the problem:

"Equipping specialized places for the pastime of children of different ages will help reduce the level of child crime and minimize road accidents involving children."

Describe the significance of the request

“From (date), according to the lease agreement No. X, the rent for 1 m 2 is $ 20. in a day. Over the past three months, there has been a decline in trading activity due to economic instability and social unrest. The average profit from trading is $ 10. per day, which is not enough even to pay the rent. If you do not take measures, then private entrepreneurs will be forced to close their outlets, which may negatively affect your income. "

Thus, you must make it clear to the addressee that the fulfillment of the request carries the prospect of receiving material or non-material benefits.

Step 4. Statement of the request

“We ask you to reduce the level of rent until the situation stabilizes to 5 USD. per m2 per day ".

If we are talking about the provision of services, then specify the request as specific as possible, indicating the desired dates, price issue, etc.:

« To equip a pottery workshop, you need a kiln for firing ceramics - we ask you to help us in purchasing it. The cost of the furnace with the installation is 998 thousand rubles.».

In this example, it is not entirely clear what kind of assistance is required from the addressee. Better to ask you to be more specific: “We ask you to help us in purchasing a kiln for firing ceramics by transferring $ 333 thousand to the account of the company for the production and installation of kilns”.

For example, private entrepreneurs wrote a letter asking for a rent reduction, but did not indicate to what level they want to reduce the rent:

"We ask you to reduce the level of rent until the situation stabilizes."

As a result, they received a reduction in rent, but insignificant (by 1% of the available one). Thus, their request was granted, but little changed in the position of the initiators of the letter.

In some cases, the text of the request can be highlighted in bold to make it stand out in the text, but do not overuse this technique.

Step 5. Summarize your request.

But there may be other options:

“You can be sure that every ruble of your charitable donations will go to a good cause and will help children in a difficult situation to grow into worthy citizens.”

"You can be sure that every child's smile will give you moral satisfaction from your difficult work, and your efforts and efforts are an investment in worthy and happy citizens of the near future."

EXAMPLE:

It was

Has become

“We kindly ask you, II. Ivanov, arrange a meeting of applicants with the general manager of your company. We will be grateful for your assistance.

With respect and gratitude,

Employment Center Director

P.P. Petrov "

“Dear Ivan Ivanovich!

It is not the first year that your company has been participating in the Applicant Career Guidance Program, helping them to make their choice of a profession.

In this regard, we ask you to arrange a meeting of the general manager with applicants on March 23 at 15.00 on the basis of your company.

With respect and gratitude,

Employment Center Director

P.P. Petrov "

And do not forget about the design of the letter - this is the "face" of the organization. If the initiator of the letter of request is an organization, then such a letter is drawn up on letterhead with the signature of the head or an authorized person. If a private person - then it is enough to comply with the basic rules in the arrangement of the elements of the letter. These details are legally and psychologically very important for the addressee and the formation of the correct image of the sender.

-
-	Sending hundreds of business proposals, requests and other business letters every day, but not getting the desired result with your message? Do not know how to gently and politely remind the addressee of his obligations? Then online training will certainly help you. "Business Writing Skills"! You can go through it at any convenient time on.	-	-
-

An integral and important part of modern business correspondence is a letter of request. Samples and examples of wording presented in the article, as well as the indicated rules for writing it, will help you competently compose the necessary text and arrange it in accordance with the customs of office work. We offer you a step-by-step guide to writing this type of appeal.

General information

A letter of request is relevant in cases where its author needs to obtain from other persons any information, documents, to complete a transaction or other business actions. It can be directed both to the name of a specific person (manager, director, head of department, etc.), and to the entire organization as a whole. Your request for help must comply with generally accepted business correspondence rules.

The letter is the face of the company, even the little things matter. Print it on letterhead signed by an authorized person and stamped (if available). Be responsible for the choice of font, its size and the location of the text on the page. Don't neglect margins, red lines and paragraphs. Often, the first impression is formed by just looking at the document.

Step 1: Specifying the Destination

If you write an impersonal letter to a specific company, then, most likely, it will go to the reception or office, then to the manager and, as a result, to the direct executor. Indicate the correct full name of the organization in the "cap" of the text, it is best to add a legal address as well.

As mentioned above, the best option is the option with an indication of a specific addressee, that is, a personally addressed request for help. Always try to address by name and patronymic. For example, "Dear Alexander Viktorovich!" or "Dear Mr. Schwartz!" Thus, firstly, you express your respect to the person, and secondly, a request addressed to a specific person imposes on him certain obligations, responsibility for its consideration and implementation.

In some situations, it will be logical to use a group of people, a specific team or part of it as an addressee. This is also true in cases where a letter of request is sent to several addresses. Use such wording as: "Dear colleagues!", "Dear accountants!" etc.

Stage 2: Compliment

It is good if the service letter of request contains a compliment in relation to its addressee. Doing it, you seem to be answering his logical question: "Why are you addressing this question to me?" One can note the past merits and personal qualities of a person, the status of the company, etc. Use, in particular, the following phrases: "Your company is a leading supplier ...", "You have helped many in solving a complex issue in this area ...", "Your organization is a leading expert in the market in the field ...", etc. Do not forget that it is appropriate a compliment will be when the request letter (samples and examples in the text) has a non-standard character and the addressee needs to be liked. Draw his attention to the qualities and merit that are relevant to the fulfillment of your request. However, we do not recommend crossing the very thin line between a good and correct compliment and rude flattery.

Stage 3: Justify the request

Any request must be reasoned, because the addressee must know why you are contacting him. Therefore, it makes sense to introduce him to the heart of the matter. At this stage, we recommend that you choose the three most convincing arguments that should be built in the text of the letter according to the scheme: medium strength, weak, strongest.

The request may have different level complexity, and you need to be prepared for the fact that the addressee will not always be interested in its implementation. In this regard, he needs to be convinced that its implementation carries potential benefits for him. Get the addressee to take your document with full seriousness.

A letter of request may contain a proposal for the implementation of a certain attractive opportunity for him.

Examples of wording

“At all times, enterprising and business people sought not only material success, but also personal growth to be forever remembered by people for their good deeds, to win their respect. "
"Of course, your main goal is to improve the living standards of the city's citizens." You can use, in particular, this wording when a letter of request is drawn up to a deputy, for example, on the provision of premises for kindergarten, arrangement of a playground, etc.

You can also voice a problem that is urgent for the addressee, show him how your request can help him in solving it or in realizing certain opportunities.

It so happens that you have nothing to offer the other party, or it is inappropriate in this context. In this case, the best way out is to talk about the significance of your request. Describe the situation as reliably and fully as possible, so that it takes, as they say, for the soul. If a sentimental moment in your story is absent a priori, provide facts and focus on cause-and-effect relationships. Tell us what will happen if you are refused or, on the contrary, agree to help.

Stage 4: Outlining the request

When the addressee is mentally prepared to accept your request, it can be stated. Keep your text short, avoiding long, convoluted sentences and ambiguity or understatement. The letter of request (samples and examples of wording in the text) should be concise and clear in meaning. So, if you ask to purchase any equipment for the company, then indicate the completeness, price and quantity:

“To equip the emergency department, the hospital needs a new car, the cost of which is 3.5 million rubles. We ask you to help us in purchasing it ”.

Or, for example, a request for a reduction in rent should be specified: “We ask you to reduce the rent for the premises to the level of 500 rubles. per square meter until the economic situation stabilizes ”.

Step 5: Recap

At the end of the letter, your request should be summarized. Repeat it again and emphasize the fact that the addressee will benefit from providing you with the requested assistance. However, in this case, the text of the request should be slightly modified. Coming back to the same example of reducing rent, we propose the following wording:

“If you agree to reduce the rent to the level of 500 rubles. per square meter during the stabilization of the current economic situation, you will be able to contribute to the preservation of more than 20 jobs, as well as not incur losses due to the complete lack of payment. "

Remember, it is important to repeat not only the request, but also the benefits that can be obtained from fulfilling it, and it does not have to be material. Many large companies willingly act as sponsors, investors and do charity work.

We think that now, after studying the process in stages, you will not have the question of how to write a request letter. It is enough just to take into account all the rules of business correspondence and some of the nuances. We suggest you also study another example.

Example

Dear Felix Petrovich!

For more than a year, your company has been organizing practical training for students at the company, helping them to put the knowledge acquired at the university into practice.

You, as the head of the HR department, are a person interested in attracting new employees, young and promising engineers, highly qualified specialists. To date this profession is one of the most demanded. Many students would like to know about its capabilities, subtleties and significance.

In this regard, we ask you to arrange a meeting of the chief engineer with applicants and students of 1-2 courses on April 25 at 17:00 on the basis of your enterprise.

Having told about the advantages and secrets of the profession today, you are laying a solid foundation for training specialists and professionals tomorrow. Perhaps, after a few years, just one of them will bring your company to a new level of development.

With respect and gratitude,

Rector of the University I. Zh.Bychkov

Having studied the information on what requirements a letter of request should meet, samples and examples of wording, you can easily cope with writing it in practice.