Covering letter to the recruiting office for booking. Letter to the military registration and enlistment office on the approval of the lists for booking. At the Supreme Court of the Russian Federation

Reservation of citizens who are in reserve is the implementation by public authorities, bodies local government and organizations of a set of measures aimed at ensuring them during the period of mobilization and in wartime labor resources and consists in providing certain categories of working citizens who are in reserve with a deferral from conscription for military service for mobilization and in wartime.

The main task of booking citizens who are in reserve is to secure for the period of mobilization and in wartime for state authorities, local governments, as well as for organizations of managers, specialists, highly qualified workers and employees from among citizens who are in reserve, by way of advance and rational their distribution between the Armed Forces of the Russian Federation, other troops, military formations, bodies and special formations created for wartime, as well as state authorities, local self-government bodies and organizations.

Reserved citizens staying in reserve are exempted from conscription for mobilization and subsequent conscriptions in wartime, as well as from conscription for military training for the duration of the grace period granted.

Exemption from conscription of citizens in reserve for military service for mobilization and in wartime may be granted for the entire expected period of military operations in modern conditions(but not more than 6 months).

Citizens who have not been called up for military service for any reason and are enrolled in the reserve can only be booked when they reach the age of 27.

Citizens who are in the reserve and have the right to a deferral from conscription, but not enrolled in special military registration due to their failure to issue deferrals due to the fault of the administration, are subject to conscription.

Reservation of citizens staying in reserve is carried out on the basis of the following principles:

Taking into account the need to provide labor resources for the period of mobilization and in wartime from among citizens in the reserve, state authorities, local governments and organizations, as well as the need for staffing the Armed Forces of the Russian Federation, other troops, military formations, bodies and special formations created for wartime;

Priority booking of citizens who are in reserve, working in organizations that have a mobilization task, as well as ensuring the life of the population;

Establishment of restrictions on the granting of a deferral from conscription to citizens who are in reserve, intended for the resupply of military units and teams of constant readiness of the Armed Forces of the Russian Federation, other troops, military formations, bodies and special formations created for wartime, as well as citizens who are in reserve, having especially scarce military specialties.

Reservation of citizens staying in reserve includes the following main works:

Maintaining military records of the GPZ, at the place of their work (study);

Determination of the number of leaders, specialists, highly qualified workers and employees (students) from the number of citizens in the reserve, necessary for the period of mobilization and in wartime;

Development of lists of positions and professions for which reserve citizens are booked;

Registration for reserved citizens who are in reserve, documents for the right to defer from conscription and placing them on special. military registration;

Maintaining a special military registration of reserved citizens who are in reserve at military commissariats at their place of residence;

Analysis of the provision for the period of mobilization and in wartime for public authorities, local governments and organizations with labor resources from among citizens who are in the reserve and reporting on the work carried out on the reservation of citizens in the reserve management, control, regulatory and methodological support of work on booking citizens in reserve in the Russian Federation are carried out by the Interdepartmental Commission on the Reservation of Citizens in the Reserve of the Armed Forces of the Russian Federation, federal bodies executive power, having a reserve, and working in public authorities, local governments and organizations (hereinafter referred to as the Commission).

Reservation of citizens in the constituent entities of the Russian Federation and municipalities (cities, districts, districts) is organized by territorial commissions, district commissions, narrowed meetings and their working apparatus from the mobilization bodies.

Functions of organizations:

They keep records of working (students) citizens who are in reserve and citizens who are subject to conscription for military service, according to the standards, methods and forms established by the Ministry of Defense of the Russian Federation, Federal Service state statistics and IAC;

Draw up and submit to the military commissariats at the location of the organizations the documents necessary to provide a deferral from conscription to military service to reserved citizens who are in reserve;

In accordance with the established procedure, citizens who are in reserve, booked for organizations, are issued documents on the deferment of military service;

Submit to higher subordination bodies, in special cases, petitions for granting citizens in the reserve personal deferrals from military service, as well as reasonable proposals for changes and additions that are advisable to be included in the lists of positions and professions;

Submit, in the prescribed manner, the necessary information and reporting on the work carried out on the reservation of citizens who are in reserve;

They conduct a systematic analysis of the provision of labor resources for organizations in wartime from among citizens who are in the reserve, and prepare proposals on this issue to the district commissions, draw up plans to replace specialists who are leaving after mobilization and in wartime, develop and implement necessary measures on the training of personnel for replacing citizens who are in the reserve and subject to conscription.

Reserved GPZs are exempt from conscription for mobilization, and subsequent conscriptions in wartime, for the duration of the granted deferral (up to six months), as well as from conscription for military training.

The grounds for granting a deferral from conscription for mobilization and in wartime are:

lists of positions and professions for which reserve citizens are booked;

decisions of the Commission establishing the conditions and procedure for booking citizens who are in reserve;

decisions of the Commission on the provision of personal deferral to individual citizens who are in the reserve.

Granting a deferral from conscription to citizens in reserve is subject to cancellation in the following cases:

Decisions on this by the Interdepartmental Commission for the Reservation of Citizens in the Reserve;

Moving a citizen in reserve to a position for which deferral from conscription according to the list of positions and professions is not provided;

Relocation of a citizen who is in the reserve, who has a personal deferral from conscription, to another position;

Changes in military registration characteristics (military specialty, military rank, age, composition or profile), as a result of which citizens in the reserve lose the right to a deferral;

Exclusion of a citizen in the reserve from military registration due to illness or upon reaching the age limit for staying in the reserve;

Dismissal of a citizen in reserve from an organization in which a deferment from conscription was granted;

Dropping out of students, listeners, cadets and graduate students from an educational institution vocational education, in which a deferment from conscription was granted;

Departure of the reserved citizen, who is in reserve, abroad for a period exceeding three months;

Liquidation of the organization.

Officials guilty of non-fulfillment of duties on military registration and booking of citizens who are in reserve are liable in accordance with the legislation of the Russian Federation.

The conditions for booking and booking citizens who are in the reserve are determined by the list of positions and professions and are carried out according to the positions held or by working professions.

In the case when the list of positions and professions provides for restrictions on the reservation of citizens in the reserve by age, a deferral from conscription is granted to them after January 1 following the year in which the citizens in the reserve have fulfilled the number specified in the list of positions and professions years.

The leadership of state authorities, local self-government and organizations and their structural units is subject to reservation also in cases where positions have different names in relation to those indicated in the lists of positions and professions.

For example, if the list of positions and professions contains positions: "directors of associations and factories, research institutes, NGOs, centers, heads of trusts, heads of departments", and staffing table these positions are called: "general directors, director of research institutes - General manager NGOs, managers, managers, managers ”, in this case the latter are subject to booking under the conditions established for directors, bosses, etc.

In cases where the lists of positions and professions provide for the reservation conditions for citizens who are in reserve holding the positions of "engineers, designers, technologists, economists, controllers, inspectors, technicians, researchers, laboratory assistants, nurses, etc." under these conditions, citizens who are in reserve, occupying the positions of chief, leading, senior and all categories, engineers, designers, technologists, economists, controllers, inspectors, technicians, researchers, etc., as well as junior research workers, are also reserved, junior laboratory assistants, senior laboratory assistants, chief laboratory assistants, chief operating room nurse, senior operating nurse, operating nurse, if these positions are not separated into independent items of the list of positions and professions.

In cases where the positions of "engineers", "technicians", "mechanics", "drivers", "medical specialists", etc. are indicated in the lists of positions and professions, citizens who are in stock are also subject to booking for these items. occupying established posts with a double or triple name: "engineers - designers - testers", "technicians - planners", "mechanics - installers", "drivers - radio operators", "doctors of cardiovascular surgery", "doctors anesthesiologists - resuscitators", "doctors traumatologists - orthopedists "," doctors allergists - immunologists ", etc., if these positions are not separated into independent ones.

Reservation of citizens who are in stock with blue-collar occupations is carried out in accordance with the assigned tariff categories specified in the list of positions and professions, if these professions are not singled out as an independent item on the list of positions and professions.

Workers whose professions coincide with the names of the positions of specialists (for example: "mechanics, power engineers, electricians, operators, controllers", etc.) are subject to booking under the conditions provided for workers of the corresponding categories.

Citizens who are in reserve, working in organizations as drivers of automotive, road-building and lifting and transport equipment, designed according to the orders of the military commissariat for delivery on mobilization to the Armed Forces of the Russian Federation, other troops, military formations, bodies and special formations created for wartime, deferrals from conscription are not granted, regardless of the booking conditions stipulated in the job and occupation lists.

Citizens who are in reserve, appointed as temporary acting for the full-time vacant positions of management personnel or specialists (directors, heads of shops, foremen, etc.) are booked on an equal basis with employees approved in these positions.

The restrictions on the reservation of reserve officers by age (by grade) provided for by the list of positions and professions apply not only to citizens in the reserve with military ranks indicated in the list of positions and professions, but also to all citizens in reserve with military ranks below indicated.

For example, if the list of positions and professions provides for deferrals from conscription to reserve officers including "Up to a major over the age of 40", then this means that in this case all reserve officers are reserved who have military ranks from junior lieutenant to major, inclusive and equal to them. over the age of 40.

If the lists of positions and professions provide for deferrals from the call to reserve officers inclusively "Up to the captain except for the 1st grade reserve", then in this case all reserve officers of the 1st grade who have military ranks from junior lieutenant to captain inclusive and to them are not subject to booking. equal.

To carry out work on booking citizens who are in reserve, organizations receive, in the prescribed manner, approved lists of positions and professions (or extracts from them).

On the basis of the documents received, military registration units (or specially appointed employees) of organizations are obliged to:

Introduce the adopted amendments and additions to the lists of positions and professions (in extracts from them) with the obligatory indication of the date and number of the resolution, (order) of the IAC;

Determine, on the basis of military registration data on personal cards (form No. T-2), citizens who are in the reserve, subject to booking according to the list of positions and professions (extracts from them) or according to separate resolutions, orders of the IAC;

Receive on receipt (form number 12) from citizens who are in stock, subject to booking, military cards;

Fill out certificates of deferral from conscription for mobilization and for wartime and notifications of enrollment of citizens in reserve for special military registration (form number 4) and, within ten days, issue them deferrals from conscription for mobilization and for wartime in the prescribed manner.

In this case, the following requirements must be observed:

Certificates and notifications are filled with ink (paste) of the same color, no blots and erasures are allowed, all changes are also made with ink (paste), while changes can be made no more than two times;

In the notice, the lines "home address of a citizen in the reserve" and "the name of the military commissariat where the citizen in the reserve is in the military register" are filled in with a pencil;

When filling out certificates and notices of a deferral, it is necessary in the line "there is a deferral from conscription to the Armed Forces of the Russian Federation for ___ months", indicate in words for how long, according to the list of positions and professions, a resolution (order) of the IAC or notice of a personal deferral of a citizen in reserve , (Form No. З) a deferral is provided. If the term is not indicated in the lists of positions and professions, or if the term “for the entire duration of the war” is indicated, then this line should indicate “six » months from the date of the announcement of mobilization;

In the line "on the basis of", the number of the list of positions and professions, the section and the item for which the reservation of the citizen who is in reserve was made, the date and number of the separate resolution (order) of the IAC, the date and number of the decree (order) of the IAC on provision to the citizen, should be indicated, staying in stock, a personal deferral from the call, as well as the number of the notice on the provision of a personal deferral (form No. 3);

For workers from among the citizens who are in the reserve, subject to booking according to the items in the list of positions and professions in which production specialties are not specified, in the line "in the position" it is enough to indicate "worker of the __ category";

Sign and certify with the official seal the completed forms of notifications of admission to the special military registration (form No. 4) of citizens who are in the reserve;

Deliver completed special military registration forms (form No. 4), personal cards, military cards to the military commissariat at the location of the organizations for registration of deferrals from conscription and hand them over against receipt in the accounting book for the transfer of special military registration forms, military cards and personal files (form No. 1), in addition, for citizens who are in stock, who are issued personal deferrals from conscription, deliver special notifications (form No. 3);

Receive from military commissariats issued certificates and notifications for citizens who are in reserve, about which in the register of the transfer of special military registration forms, military cards and personal files (form No. 11), employees of organizations sign with the date of the return receipt of documents;

Send, within five days, notifications about the enrollment of reserved citizens who are in reserve for a special military registration in military commissariats, where they are registered;

Make the appropriate entries in the book on the registration of special military registration forms (form No. 13) about the use of notices;

Enter with a pencil in the personal card (form T-2) of the reserved citizen who is in stock, in the line “ is on a special military register " the series and number of the certificate of deferral, the number of the list and profession, the item and section of the list of positions and professions, the resolution (order) of the IAC according to which the reservation of a citizen in reserve was made, and the date of registration of the deferment from military service by the military commissariat. Citizens who are in reserve, not booked for any reason, are advised to make notes in this line: those who have mobilization prescriptions - "MP assigned to the team with the index" 300 "-" team 300 ", as well as about restrictions on VUS, age , military rank and position, on the date of dismissal of officers who served in the Armed Forces of the Russian Federation for two or three years, on work at road transport, subject to delivery to the Armed Forces of the Russian Federation according to the outfits of military commissariats, on enrollment in special formation etc.;

Expand certificates of deferral from conscription (form No. 4) to reserved citizens who are in stock, by workshops, departments, services and other structural units, as well as alphabetically and in an order that ensures the fastest delivery of them to citizens who are in stock, store them according to the rules established for working with classified documents;

Return military cards against receipt to citizens in reserve within five days (form No. 12).

Citizens who are in reserve, upon receipt of military cards from employees of military registration units, return the received receipts for the surrendered military card.

When canceling deferrals from conscription of citizens who are in reserve, employees of the military registration unit of the organization must:

Inform within a five-day period of the VC, in which the citizens who are in the reserve are on / registered, the date and reason for the cancellation of the provided deferrals from the draft;

Redeem certificates of deferral from conscription (form No. 4) and cancel the marks in personal cards on the enrollment of the GPZ on special military registration;

Hand over canceled certificates of deferment from conscription (form No. 4) to the military commissariat at the place of their registration for destruction in accordance with the established procedure;

Make the appropriate entries in the book on the registration of special military registration forms (form No. 13) on the use of certificates of deferment from conscription.

When receiving notifications from military commissariats (form No. 4) for citizens in reserve who have changed their place of residence, employees of military registration units of organizations, check with citizens in reserve new home addresses, check whether they are registered in the military the military commissariat at the new place of residence, make the appropriate changes to the notifications of enrollment in special military registration and send notifications to the military commissariats, in which the citizens who are in the reserve have registered for military registration, for the enrollment of these citizens who are in the reserve, on special military registration ...

Upon departure of reserved citizens staying in reserve, in business trips, for study, on vacation or for treatment for a period of more than three months with the retention of their positions, employees of the military registration divisions of organizations issue them certificates at the time of departure (form No. 4), against receipt in the statement for issuing certificates (form No. 9a) , and notices for these citizens who are in reserve, received from military commissariats, are stored in the organizations until their return.

According to these certificates, citizens who are in reserve at the place of business trip, study, vacation or treatment after registration for military registration are enrolled in a special military registration by the military commissariat.

Citizens who are in reserve, who are full-time students in state, municipal or state accreditation in the relevant areas of training (specialties) of non-state educational institutions higher and secondary vocational education, post-graduate students of educational institutions of vocational education, research, design, design and other organizations of the penultimate and last courses (years) of training, deferrals from conscription are provided regardless of age, military rank, composition, profile and military registration specialties, if the lists of positions and professions do not provide for other booking conditions.

The enrollment of this category of citizens in reserve for special military registration in peacetime is carried out according to the lists (form No. 14) signed by the heads of the corresponding higher and secondary educational institutions of vocational education, and organizations that are sent to military commissariats at the place of residence of citizens staying in stock, once a year by November 1. The second copies of the lists are kept in the files of these institutions. In the personal cards of reserved citizens who are in reserve, in the line "is on a special military register" indicate: "List No. ____, section No. ____, item No. ____, list ref. No. __, date, year, filed in file No. _ ". Certificates of deferral from conscription of citizens who are in the reserve and notifications of enrollment in a special military registration of the specified category of citizens who are in the reserve are not filled in in peacetime. With the announcement of mobilization, certificates and notifications (form No. 4) are filled in for them, and deferrals from conscription of citizens who are in reserve are drawn up in military commissariats in the prescribed manner.

The leaders of the organizations inform the military commissariats within five days about the citizens who are in the reserve, who are on special military records, but for some reason have lost the right to deferrals from conscription, indicating the reasons for canceling the deferrals.

When moving reserved citizens who are in reserve to other positions in the same organization, changing qualifications or military registration signs (military registration specialty, military rank, age, composition and profile), giving the right to book them for new positions provided deferrals remain for them. In these cases, employees of the military registration unit of the organization, within ten days, are obliged to make necessary changes in certificates (form number 4) and submit them to the military commissariat. These changes are signed by the military commissar and certified by the official seal of the military commissariat. When making changes to the certificates of deferment from conscription to reserved citizens who are in reserve, the organization is obliged, within five days, to notify the military commissariats at their place of residence the content of the changes to be included in the notifications (form No. 4).

The deferrals from the draft are not reissued and corrections in certificates and notifications are not made when transferring reserved citizens who are in stock:

Workers for other working specialties (or changes in grades), if the basis for granting a deferral (paragraph of the section of the list of positions and professions) does not change,

From auxiliary shops to main production shops and, conversely, from main shops to auxiliary shops, if the citizens who are in reserve retain the right to book and this does not cause a change in the basis (paragraph of the section of the list of positions and professions) to grant a deferral,

Inside the organization for temporary work up to three months with the retention of positions for which the citizens in the reserve are booked.

In peacetime, organizations develop action plans for the presentation of certificates of deferral from conscription for mobilization and in wartime to reserved citizens who are in reserve (form number 15), and the required number of statement forms for issuing certificates of deferral from conscription to military service are made. staying in stock (form No. 9), the filling of which is carried out in the process of issuing to citizens who are in stock, certificates of deferment from conscription of citizens (form No. 4). These plans indicate the authorized persons for the delivery of certificates to citizens in the reserve, the procedure for notifying the authorized and citizens in the reserve, the procedure, place and timing for the delivery of certificates of deferment from the draft to the citizens in the reserve, and persons responsible for doing this job. These plans are approved by the heads of the organizations Authorized from workshops, departments, services, etc. with the announcement of mobilization, they receive in the military registration units certificates of deferment from the draft for mobilization and in wartime according to the statement (form No. 10) and hand them over to the reserved citizens who are in reserve, against receipt in the distribution sheet (form No. 9).

Each organization develops and maintains the following documents:

1. Order "On the organization of military registration and reservation of citizens who are in reserve."

2. A work plan for the implementation of military registration and booking of citizens who are in reserve.

3. Plan for alerting the GPP when announcing mobilization.

4. A plan for replacing specialists called up for military service on mobilization and in wartime.

5. A plan of measures for the presentation of certificates of deferral from conscription for mobilization and for wartime citizens who are in reserve.

6. The list of authorized persons for the delivery of certificates of deferment from conscription (form No. 4) to reserved citizens who are in stock.

7 Statement for the issuance of certificates of deferral from conscription for mobilization and in wartime reserved citizens who are in reserve.

7a. A statement for the issuance of certificates of deferral from conscription (form No. 4) to those authorized for delivery to reserved citizens who are in reserve.

7b. A statement for the issuance of certificates of deferral from conscription for military service (form No. 4) to booked citizens when they leave for a period of more than three months.

8. Book of registration of forms of special military registration.

9. Book of registration of transfer of special military registration forms, military cards and personal cards.

10. Book of registration of military documents (military cards).

11. Card file for the registration of personal cards of the form No. T-2 of citizens who are in the reserve and citizens subject to conscription.

12. Personal cards in the form No. T-2.

13. Organization registration card.

14. Order on the procedure for issuing and issuing to citizens in reserve, certificates of deferral from conscription for mobilization and in wartime.

15. Journal of checks of the state of military registration and reservations of citizens who are in reserve.

16. Receipt of acceptance of military ID.

17 Analysis of the provision of labor resources.

18. Memo to the authorized person for the delivery of the booked GPZ certificates of deferral from conscription for mobilization and in wartime.

19. Table of ages of citizens in reserve, subject to exclusion from military registration.

20. The case with the correspondence on the issues of military registration and booking of the GPZ.

21. Other documents in accordance with the requirements of military commissariats and heads of local governments.

All organizations are required to submit reports annually (form number 6) on the number of employees and booked citizens in reserve.

The composition and timing of reporting can be updated annually by resolutions, orders of the IAC.

The report in form No. 6 and the analysis is drawn up and carried out as of December 31 of the reporting year and are the main annual documents on the status of work on the reservation of citizens who are in the reserve and the provision of organizations with labor resources for the period of mobilization and for wartime and are submitted to local authorities ...

All work related to the booking of citizens in reserve for the period of mobilization and for wartime is carried out in strict accordance with the Instruction on booking for the period of mobilization and for wartime citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies authorities with a reserve, and working in public authorities, local governments and organizations, approved by the Decree of the Interdepartmental Commission on Reservation of Citizens in Reserve, dated December 22, 1999 No. 144.

Form No. 6 reports are classified as "Secret" if the number of reserved citizens who are in reserve and working in the organization is more than or equal to 300 people.

The same information on the organization, where the number of booked people is less than 300, is allowed to be referred to documents marked "For official use".

Extracts from the lists of positions and professions shall be referred to documents marked "For official use".

The heads of organizations are obliged to allocate specially equipped rooms and iron cabinets for employees of military registration units to ensure the safety of documents. All reservation documents of citizens who are in stock with the “Secret” stamp are assigned the letter “M”.

The training of specialists on the issues of military registration of citizens and the reservation of citizens who are in reserve in the Russian Federation is organized on the basis of the Institute for Advanced Training of Executives and Specialists of the Ministry of Fuel and Energy of the Russian Federation.

Military registration of citizens in organizations is carried out according to personal cards of employees (form N T-2, section 2) and (or) personal cards of state (municipal) employees (form N T-2 GS (MS), section 2), approved in the prescribed manner (hereinafter referred to as personal cards).

The procedure for maintaining and storing personal cards of citizens,

put on military records

1. Personal cards for recruited citizens, put on military registration, are placed in the appropriate sections of a separate card index:

the first section - personal cards for reserve officers;

the second section - personal cards for soldiers, sailors, sergeants, foremen, warrant officers and reserve warrant officers;

the third section - personal cards for female conscripts;

the fourth section - personal cards for conscripts.

The card file of personal cards of citizens registered with / is built alphabetically.

2. If there are more than 500 citizens in the organization in the military register, the personal cards of those liable for military service who have mobilization orders and marks in military cards on the delivery of mobilization orders are placed in the fifth section of a separate card index.

The fifth section of a separate card index of personal cards of conscripts with mobilization orders (marks in military cards on the delivery of mobilization orders) is built by teams (parties) based on the data of subparagraph a of paragraph 7 "Consists of military records: a) general (number of the team, party)" Section II. "Information about military registration" of the personal card, and in the teams - alphabetically.

Military commissars municipalities the right is granted to establish a different procedure for constructing the fifth section of a separate card index of personal cards of persons liable for military service, having mobilization orders and marks in military cards on the delivery of mobilization orders, based on local conditions.

3. Personal cards for citizens who have reached the age limit for staying in reserve and citizens who have been recognized as unfit for military service for health reasons are withdrawn from the corresponding section of a separate card index of the GPZ.

4. In clause 8 of section P. "Information on military registration" of personal cards of citizens who have reached the maximum age of stay in the reserve, a mark is made "removed from military registration by age", and in the personal cards of citizens recognized as unfit for military service as health, - "removed from the military registration for health reasons."

When citizens are dismissed from work (expulsion from educational institutions), the personal cards of the dismissed (expelled from educational institutions) liable for military service and conscripts are removed from the filing cabinet of organizations and handed over to the archive.

"Military registration in the organization - step-by-step instructions 2019" - this is how it should be called internal document a company employing citizens liable for military service. And since the overwhelming majority belongs to such companies today, the issue of maintaining military records is of great importance to them. How exactly should the organization keep military records, what procedures should be followed and what else is important not to forget in 2019? This article is devoted to these questions.

Organization of military registration and its purpose

Military registration is a system of techniques and methods by which all persons of military age are registered in a single database, the basic information about each such person is reflected in it, as well as the subsequent updating of this information. The military registration system allows the competent authorities to monitor how timely each person liable for military service performs military duty, and track cases of illegal evasion from it.

The main regulations that regulate the process of military registration are the law "On conscription and military service" dated 03.28.1998 No. 53-FZ and the regulation on military registration approved by the Government of the Russian Federation dated November 27, 2006 No. 719.

What exactly is military registration needed for, what is its purpose? The answer to this question can be found in regulation No. 719, in paragraph 2 of which the purpose of military registration is formulated approximately as follows:

during periods when the situation in the country is calm, the main task of the military registration is to ensure the fulfillment of military duty by each conscript, that is, to timely monitor the filling of the army and prevent illegal evasion from service;
if a military conflict occurs or a real threat to the country's security arises, then using the military registration mechanism authorized bodies must promptly mobilize persons liable for military service, as well as ensure the need of state structures for labor resources.

IMPORTANT! The need for labor resources is ensured by attaching citizens liable for military service in reserve to certain state structures, so that when mobilized, they are not sent to the place of hostilities, but would perform certain labor functions in such government agencies.

In order for the military registration to meet its purpose, as indicated above, the state must have up-to-date information about each conscript. For this purpose, special responsible bodies (military commissariats) are obliged to ensure that all potential conscripts (men aged 18-27 years) and those liable for military service (storerooms; persons who have a reprieve until they reach the age of 27; women who have received military specialties, as well as some other persons listed in clause 14 of Regulation No. 719).

To this end, the legislator obliged all males in the year when they turn 17 to appear on a summons to the military registration and enlistment office and go through the initial registration procedure, during which a special commission will determine whether the conscript is fit to serve in the army and to what extent ( unlimited or limited).

ATTENTION! The initial military registration is carried out in the period from January 1 to March 31 of the year in which the conscript turns 17 years old (clause 1 of article 9 of Law No. 53-FZ). This means that even those who have not yet reached the age of 17, recruits must appear at the military registration and enlistment office within the specified time frame, if they have received a summons.

For more information on the initial military registration, see the article "Initial military registration of citizens"

For the functioning of the military registration mechanism, responsibility is borne by both large departments (the Ministry of Defense, the Ministry of Internal Affairs, the SVR, the FSB) and the authorities of the constituent entities of the Russian Federation and local self-government, as well as organizations (clause 5 of Regulation No. 719).

But who exactly carries out the military registration for each person liable for military service? As mentioned above, these are military commissariats (or, if they are not in a certain territory, local government bodies). But not only. If a potential conscript works in any organization, then it is she who must keep military records on him.

What does military registration in an organization mean and why it is needed, we will tell further.

Keeping military records and booking in the organization: general information

First of all, it is worth noting that military records should be kept not only for conscripts, but also for all conscripts who work / study in the organization. To such law No. 53-FZ (clause 1 of Art. 52) includes all persons in the reserve:

those who were discharged from the army to the reserve;
persons who have an adjournment or for some other reason who did not have time to serve up to 27 years (including those exempted from service due to the successful completion of the military department at the university);
persons who served alternatively in civilian life;
women with military specialties.

ATTENTION! If the company employs persons exempted from military service by virtue of the law, or women who do not have a military specialty, then the employer does not need to keep military records in relation to them.

For more information on who should keep military records in the company, see the article "What is mandatory personnel documentation?" ...

The procedure and basic rules by which companies should be guided in this context are established in Methodical recommendations on keeping military records in organizations approved by the General Staff of the RF Armed Forces on April 11, 2008.

So, in relation to the above persons, companies must carry out military registration. To do this, they, just like the military registration and enlistment offices, collect, systematize and keep up to date information on the performance of military duty by employees. In addition, an important goal of military registration in the organization is a correct analysis of how much the company will be provided with labor resources if a military conflict suddenly arises and the mobilization of the military-liable part of the population is announced.

Military registration in a company should be carried out by as many specialists as required by the norms of clause 12 of regulation No. 719. So, for example, if the company employs less than 1,500 citizens liable for military service, then one specialist keeps records, and then by combination.

IMPORTANT! At the same time, if two or more specialists are to keep records of employees liable for military service in a company, then the company should create a separate structural subdivision — military registration desk(Clause 13 of Regulation No. 719).

In order to document the maintenance of military registration in the company, an order should be issued on the organization of military registration, in which, signed by the head, it is indicated which of the employees will carry out the military registration.

ATTENTION! The candidacies of specialists who will carry out military registration must be coordinated with the military registration and enlistment office, which is subordinate to the territory where the company is located. In addition, companies must send there copies of orders on the appointment / dismissal of specialists from the position of maintaining military records (paragraph 22 of the Methodological Recommendations).

Instructions for maintaining military records in organizations

A specific list of functions that are assigned to employees involved in accounting for military-liable employees in the company should be fixed in special instructions on the conduct of military records.

Such an instruction outlines the requirements for an employee dealing with the registration of persons liable for military service: what legal norms he should know and what he should be guided by in his work. In addition, this document defines the main job duties and the rights of the employee who carries out the military registration in the company, as well as prescribes provisions regarding the measures of responsibility of such a specialist for violations that he may commit while maintaining records.

For the correct maintenance of military records, the company must draw up a plan of the corresponding work for the year (which must also be agreed with the military registration and enlistment office). Such a plan should indicate all the timing of activities for the registration of employees.

Military registration in the organization is carried out on the basis of the following documents (clause 25 of the Methodological Recommendations):

registration certificate - for conscripts who have not yet served;
military ID - for persons liable for military service in stock.

Therefore, when hiring in 2019, the specialist responsible for accounting must check whether all specified documents in order: are there any inaccuracies, fake notes, torn sheets, are all the necessary marks in place. And if not, inform the military registration and enlistment office.

So, during the year, a special employee in the organization must monitor the completeness and relevance of information about employees subject to military registration. For these purposes, such an employee starts a personal card for each employee liable for military service, which reflects all information about him: marital status, position held in the organization, level of education, place of residence, etc. (clause 28 of the Methodological Recommendations).

For the form by which the employer carries out the military registration of workers, see the article "Unified Form No. T-2 - Form and Sample Completion".

If any employee receives a summons from the military registration and enlistment office, the military registration desk of the company must notify him of this, and also help him to appear at the military registration and enlistment office on time. If a woman with a military specialty gets a job, then the company must send her to the military registration and enlistment office for initial registration.

In addition, the company should explain to its employees exactly how they should fulfill their military duty in the event of mobilization, as well as what responsibility will come if they do not.

An important function of specialists keeping military records in an organization is the booking of workers, that is, assigning the necessary specialists to the organization during a military conflict.

ATTENTION! Typically, the booking tool is only available for strategically important enterprises, ie, carrying out military or government orders, directly affecting the livelihoods of the population, etc. You can find out if a company can reserve employees for itself in the event of the introduction of martial law at the military registration and enlistment office.

The military registration desk of the company is accountable to the military registration and enlistment office. Therefore, the organization must send all information concerning:

recruitment (dismissal) of employees liable for military service;
changes in current information about such employees.

In addition, the company is obliged to annually notify the military registration and enlistment office about the number and composition of employees aged 15 and 16 years, as well as those who have just reached the age when the initial military registration should be carried out.

At least once a year, the information of the military registration desk of the organization should be checked against the information available in the military registration and enlistment office. For these purposes, the company must maintain a special audit log.

As mentioned above, the military registration in the company is organized from the moment the order, signed by the head, is issued on the organization of military registration of citizens, including the reservation of employees who are in reserve.

You can download the form of such an order on our website.

In this order, it is necessary to register who exactly will carry out the military registration in the company, as well as who will replace the main specialist during the period when he will be absent for any reason.

Responsibility for violation of the rules for keeping military records in the company

Since the maintenance of military records in an organization is its duty, not a right, then accordingly, for non-fulfillment / incorrect fulfillment of this duty, the legislator provides for measures of responsibility. Responsibility comes in the form of fines, for example, for the following violations:

failure to provide information on military personnel, including potential conscripts, in deadlines(Articles 21.1, 21.4 of the Administrative Code of the Russian Federation);
failure to provide assistance in the appearance of an employee on a summons to the military registration and enlistment office within the specified period (Article 21.2 of the Administrative Code of the Russian Federation);
failure to report changed information on citizens liable for military service, for example, if someone moved to live in another region, etc. (Article 21.3 of the Code of Administrative Offenses of the Russian Federation).

Outcomes

Methodological recommendations for maintaining military records, as well as regulation No. 719 and law No. 53-FZ require in 2019 from all organizations where citizens liable for military service work to keep records of such workers. To do this, the firm must allocate a special employee (or several specialists) and issue an appropriate order that consolidates his functions. Directly the military registration itself in the company is expressed in keeping up to date information about all employees liable for military service. For this purpose, the firm creates special personal cards for each employee, the information in which should be periodically transferred to the military registration and enlistment office. In addition, if an organization is strategically important, it has the right to reserve some employees for the period of a possible military conflict; then such employees will not be drafted into the army, but will remain to work in the company. It is also important to remember that for violation of the rules of military registration in organizations, measures of responsibility are provided for the employer.

correspondence on military registration and reservations

1. Leaflet.
2. Samples of texts of letters to military commissariats.

In accordance with the Regulations on military

accounting for a citizen who is in stock,

is obliged to notify in 2 weeks

military commissariat at the place of residence

about changing marital status,

education, place of work or position

SHEET - MESSAGE

TAKE OFF VALUE

about the changes that have occurred in the citizen,

in stock

citizen messages,

in stock, in Surname ______________________________

military commissariat by name and patronymic _________________________

place of residence Year of birth __________________________

Military rank and VUS __________________

Surname ______________ Place of work, position, date of admission to

Name ___________________ her address, tel. HR Department (VUS) _______

Middle name ______________ _______________________________________

The essence of the change: ________________________

The mark of the military commissar- _______________________________________

sariat about receiving Family composition ____________________________

messages from a citizen, (last name, first name, patronymic of the wife, year of birth of children and their place

staying in reserve residence)

_______________________________________

VK stamp _______________________________________

_______________________________________

_____________________ _______________________________________

(signature) Citizen's place of residence ____________

_______________________________________

"" __________ 200__ _______________________________________

_______________________________________

The data was verified by the VUS employee _____________

_______________________________________

"" _______________ 200__

Samples of texts of letters to military commissariats

The military commissar

OVK Kuntsevsky district

Western AO of Moscow
212351, Moscow,

st. Partizanskaya, house 19
We send a notification in accordance with the form No. 4 (MA No. 1000000 dated July 14, 2004) for registration in a special military registration of an ordinary reserve VINOV Vladimir Viktorovich, Born in 1956, VUS 000, residing at the address: Moscow, st. Bogomolova, 24, bldg. 2, apt. 197.

At the same time, we inform you that by the decree of the Interdepartmental Commission on the Reservation of Citizens in Reserve, dated 09.12.2002, No. 244, notifications in form No. 4 were prescribed on the enrollment of citizens in the reserve in the special military registration, issued in the prescribed manner by organizations and military commissariats at the place of work of these citizens to be accepted for execution in the absence of the necessary lists in the military commissariat at the place of residence of citizens who are in reserve, subject to booking.
Attachment: notification, on 1 sheet, only to the addressee.

Supervisor

The military commissar

OVK Shchelkovo
141100, Shchelkovo,

Centralnaya st., 86

We ask you to remove the private reserve from the special military registration LEPILIINA Irina Borisovna, Born in 1958, VUS 000, residing at the address: Shchelkovo, Talalaeva str., 6, apt. 197 in connection with reaching the age limit for holding in the reserve.

We ask you to write off the previously sent notice of registration for special military registration in form No. 4 (MA No. 0500000 dated September 16, 2002) in accordance with the established procedure.

Supervisor

The military commissar

OVK Cheryomushkinsky district

South-West AO of Moscow
117333, Moscow,

Vavilova str., 44, building 1

In connection with the assignment of the next military rank "colonel" Alov Mikhail Alexandrovich We ask you to remove him from the special military registration, as he has lost the right to a deferment from conscription for mobilization according to military rank.

The notice MA No. 0500000 of 03.06.2002 sent earlier to your address, please write off in accordance with the established procedure.

The military commissar

OVK Krasnoselsky district

Central AO of Moscow
103045, Moscow,

Dayev per., House 13

We are sending forms f.4, which we ask to write off from our personal account number 2/000.

№	Series, form number
Certificates - 5 (five)
1.	MA No. 0500000
2.	MA No. 0500001
3.	MA No. 0500005
4.	MA No. 0500006
5.	MA No. 0500009

Supervisor

Form 22
To the military commissar __________________

____________________________________

S V E D E N I
on changing the credentials of citizens staying

in stock, working in __________________________________________

(name of company)

№	Surname, name, patronymic	Year birth	Content changes	Example- anxiety
1	2	3	4	5

_____________________ _________________ ___________________

(head of the organization) (signature) (initials, surname)

M.P.
"____" ______________ 200__

Explanation of the form
The organization, within 2 weeks, is obliged to report information to the military commissariats at the place of residence about citizens who are in the reserve and are subject to conscription, recruited or dismissed from work (expelled from educational institutions), as well as information about changes in positions, qualifications, military specialty, military rank, composition, profile, marital status, address of residence and extension of the deferral.

P A P K A No. 5

Military registration and booking documents

citizens staying in reserve

1. Journal of checks of the state of military registration and reservation of citizens who are in reserve.
2. Book for the registration of special military registration forms.
3. Book of registration of the transfer of special military registration forms, military cards and personal cards.
4. Sample receipt.
5. Restrictions on booking.
6. Temporary booking standards.
7. Sample form for certification and notification in accordance with Form 4.
8. Register of personal cards of the form T-2 (T-2GS).
9. A sample of the personal card form T-2 (VUR).
10. The procedure for filling out section II "Information on military registration" of personal cards of forms T-2 and T-2GS.
11. Extract from the Decree of the Government of the Russian Federation No. 1541 of December 25, 1998 "On the approval of the regulations on military registration".
12. Extract from the Code of the Russian Federation on Administrative Offenses.

MAGAZINE

checks of the state of military registration and booking

citizens staying in reserve

_______________________________________

(name of company)

checks	Position, surname, name and patronymic reviewer	Test results, main disadvantages and conclusions	Notes on elimination of identified deficiencies

BOOK

for the registration of special military registration forms

______________________________________________

(name of company)

	date	From whom and for what document received or to whom and on the basis of which document it was issued	Coming		Consumption (number)		Remainder (number)
	date		If- honor	Series and No. forms	Known schenii	Honored beliefs	Known schenii	Honored beliefs
1	2	3	4	5	6	7	8	9
Example of filling
1.	01/30/2000	From VK Central district of Tula, by power of attorney № 1/307	100	ME SH7001			100	100
2.	11.03.2000	№ 1/309		GI 107100	20	3	80	97
3.	04/02/2000	VK of the Central District of Tula, accompanying № 1/801			5		75	97
4.	07/03/2000	VK Proletarsky district of Tula, on receipt in the book (form; No. 11)			20		55	97
5.	15.10.2000	VK Proletarsky district of Tula, accompanying № 1/905				15	55	82
	etc.

Note:

The column "Expense" indicates only the number of spent notices and certificates. The series and numbers of consumable forms must be listed in the covering letters with which they are sent to the military commissariat. When sending notices to the military commissariat according to the accounting book (form No. 11), their series and numbers are listed in column 3. Copies cover letters are filed and stored in the organization's rolling file as supporting documents.

BOOK
accounting for the transfer of special military registration forms,

military cards and personal cards

_________________________________________________

(name of company)

	Quantity (in words)				Date and signature the person in charge of the military commissariat in reception	Date and signature the responsible person of the organization in return	Note
	credentials	notifications	military ID	personal cards			Note
1	2	3	4	5	6	7	8

Every employee personnel service knows about the need to keep military records in the organization and to report on this in a timely manner. Step-by-step instruction for 2019 will help you understand the nuances of the procedure and remember the procedure

In this article, you will learn:

Step-by-step instructions for military registration in an organization in 2019

Keeping military records in commercial organization - mandatory requirement for private enterprises of any form of ownership. The only exceptions are individual entrepreneurs(IP). All the rest need to accurately and regularly carry out the procedure and transfer the relevant information to the military registration and enlistment office. Step-by-step instructions in 2019 are as follows:

Step 1. Acquaintance with the Regulation of the Government of the Russian Federation

First of all, we will consider what caused the need for maintaining military records. One of the goals is the transfer to the military registration and enlistment office of information about conscripts or conscripts in the company. More fully such obligations of any commercial company are reflected in clause 32 of the Regulations approved by the RF Government Decree of November 27, 2006 No. 719 (hereinafter referred to as the Regulations). The document regulates everything important points, so learning it is the very first step.

In some cases, an organization can book an employee liable for military service, i.e. cancel his mobilization if necessary. Companies have this right:

who carry out mobilization orders or take part in their implementation;
to which the bodies of state power set tasks in case of war;
whose work in wartime will help strengthen the country's defense.

Belonging to the above-mentioned companies entitles its head to book his employees. Such a measure will make it possible to retain valuable personnel even in wartime.

Military registration at the enterprise from scratch

Military registration in the organization should be carried out at the level constituent documents, in which the obligation of the organization to perform this procedure should be initially recorded. In addition, the employees of the company responsible for the implementation of this control must have job description, in which the procedure for fulfilling official duties is spelled out in detail.

Military registration documents for employment

Hiring any employee is associated with mandatory verification of documents. If we are talking about taking a man, then you should pay attention to.

Military ID when applying for a job

Military registration documents for employment include a military card and a certificate that is issued to a citizen subject to service. The certificate is issued after passing the military medical commission and is replaced by a military ID when entering the service or discharging into the reserve.

Hiring without a military ID

Each staff member who recruits should be aware of the need to check the presence of a military ID. Moreover, his absence from the applicant is not a reason for refusal to vacant post... However, in this case, you should make a request to the military registration and enlistment office about the availability required documents... In this case, it is quite possible that your new employee is subject to conscription. In this case, in response to a request, the military registration and enlistment office will send a referral to your organization, according to which the employee will be ordered to appear at the military registration and enlistment office at the appointed time. The task of the organization in this case is to ensure its appearance.

Fines for military registration in 2019

First case: for late transfer of data to the military registration and enlistment office, an official faces a fine, the amount of which ranges from 300 to 1000 rubles.

Second: the company did not inform its employees in a timely manner about the need to appear at the military registration and enlistment office in set time(did not provide attendance), it also threatens the official with a fine from 500 to 1000 rubles.

Third situation: if the company has not submitted information on hired or dismissed employees in a timely manner, then executive will be fined 300-1000 rubles.

Also, failure to provide lists of citizens who are subject to initial registration at the military registration and enlistment office faces a fine of 300-1000 rubles.

In addition, the officer in charge of military registration must remember the need for timely transmission of data on changes in the place of residence or stay (more than three months) of employees. Failure to comply with this paragraph will result in a fine from 300 to 1000 rubles.

The military commissar

OVK Kuntsevsky district

Western AO of Moscow

212351, Moscow,

st. Partizanskaya, house 19

We send a notification according to the form No. 4 (MA No. 1000000 dated July 14, 2004) for registration of the ordinary reserve on special military registration VINOV Vladimir Viktorovich, Born in 1956, VUS 000, residing at the address: Moscow, st. Bogomolova, 24, bldg. 2, apt. 197.

Attachment: notification, on 1 sheet, only to the addressee.

Supervisor

The military commissar

OVK Shchelkovo

141100, Shchelkovo,

Centralnaya st., 86

Supervisor

The military commissar

OVK Cheryomushkinsky district

South-West AO of Moscow

117333, Moscow,

Vavilova str., 44, building 1

In connection with the assignment of the next military rank "colonel" Alov Mikhail Alexandrovich We ask you to remove him from the special military registration, as he has lost the right to a deferral from conscription for mobilization according to military rank.

The notice MA No. 0500000 of 03.06.2002 sent earlier to your address, please write off in accordance with the established procedure.

The military commissar

OVK Krasnoselsky district

Central AO of Moscow

103045, Moscow,

Dayev per., House 13

We are sending forms f.4, which we ask to write off from our personal account number 2/000.

	Series, form number
Certificates - 5 (five)
	MA No. 0500000
	MA No. 0500001
	MA No. 0500005
	MA No. 0500006
	MA No. 0500009

Supervisor

To the military commissar __________________

____________________________________

(name of the military commissariat, address)

Information

on changing the credentials of citizens staying

in stock, working in __________________________________________

(name of company)

_____________________ _________________ ___________________

(head of the organization) (signature) (initials, surname)

"____" ______________ 200__

Explanation of the form

The organization, within 2 weeks, is obliged to report information to the military commissariats at the place of residence about citizens who are in the reserve and are subject to conscription, recruited or dismissed from work (expelled from educational institutions), as well as information about changes in positions, qualifications, military specialty, military rank, composition, profile, marital status, address of residence and extension of the deferral.

P A P K A No. 5

Military registration and booking documents

citizens staying in reserve

1. Journal of checks of the state of military registration and reservation of citizens who are in stock.

2. Book for the registration of special military registration forms.

3. Book of accounting for the transfer of special military registration forms, military cards and personal cards.

4. Sample receipt.

5. Restrictions on booking.

6. Temporary booking standards.

7. Sample form for certification and notification in accordance with Form 4.

8. Register of personal cards of the form T-2 (T-2GS).

9. A sample of the personal card form T-2 (VUR).

10. The procedure for filling out section II "Information on military registration" of personal cards of forms T-2 and T-2GS.

11. Extract from the Decree of the Government of the Russian Federation No. 1541 of December 25, 1998 "On the approval of the regulations on military registration".

12. Extract from the Code of the Russian Federation on Administrative Offenses.