The introduction of a new position in the staffing table is a sample order. What is an order to change the staffing table and how to draw up one? Changes may concern

How to enter a new position in staffing table? The order by which it is introduced can be prepared in several ways:

Reference. In most cases, legislation does not in any way define the competence of structural divisions and individual specialists within firms, especially commercial ones.

Therefore, who exactly will prepare the order to enter new position to the staffing table - depends on job responsibilities approved in a particular organization.

State Addition Amendment Document

The form of the T-3 staffing table was approved by the decree of the State Statistics Committee of the Russian Federation No. 1 of 2004. Although it is not required now, it is used in practice. But, unlike the schedule, the form and structure of the order to change it is not legally regulated. Each enterprise may have its own rules according to which such a document is prepared.

The maximum that you can focus on here is the requirements. According to the standard, the document form must include:

The emblem, trademark or logo of the organization.
Name, PSRN, TIN and KPP (usually indicated as elements of the letterhead).
Date and registration number order.
Place of compilation or registration (if it does not coincide with the location of the organization as a whole).
The stamp of approval.
The name of the type of document ("Order") and the title ("On changes to the staffing table", "On the introduction of a position," etc.).
Personal signature of the person who issued the order (the head of the enterprise, on the basis of the Charter, endowed with such powers).

The above list of items is optional. The standard was introduced for voluntary application on the territory of Russia; the law does not provide for any sanctions for non-compliance with it.

How do I add a bid?

Read about the change in the staffing table in connection with the introduction of a new position.

Seal and signature on the order

Important! Any orders relating to the activities of the enterprise and issued in writing must be signed. At the same time, the signature should be put directly by the person who is responsible for making decisions on this issue.

Thus, in order to determine who should sign the order concerning the introduction of a new position, it is necessary to understand the scope of powers of the company's management. Several options are possible here:

It is signed directly by the head of the entire organization as a whole (director, general director, etc.), acting on the basis of the Charter.
Signed by one of his deputies (for example, the HR director), whose competence is to resolve issues on staff enterprises. At the same time, the powers of such a deputy should come from the head of the organization as a whole.
Signed by a person replacing the head and acting on the basis of a special authorizing document (for example, a power of attorney).

When determining the scope of powers, one should be guided not only by the norms of the Labor Code of the Russian Federation, but also by the Civil Code of the Russian Federation, as well as by the legislation on certain types legal entities (for example, the Federal Law "On Limited Liability Companies".

In addition to the signature, the seal of the organization is also a means of individualizing the document. It should be noted that the legislation does not directly contain a requirement for mandatory stamping on written orders related to personnel issues. The only document in the labor field that must be sealed without fail is a work record book (Decree of the Government of the Russian Federation of 04.16.2003 N 225 "On work record books", clause 35 of the Rules).

However, the law also does not contain a prohibition on the stamping of such documents. Therefore, for reliability, experts recommend binding orders with a seal (general or special, made to certify personnel documentation).

Whom should I notify against signature?

After the document is drawn up, signed and sealed, its content must be brought to the attention of:

Persons responsible for the execution of the order (in accordance with the content of the order and the internal job descriptions of the enterprise).
Employees whose interests it affects.

The latter concerns those cases when, simultaneously with the introduction of a new position, one of the employees already working in the organization is transferred to it.

On a note. If a vacant position is opened, then, by virtue of Art. 68 of the Labor Code of the Russian Federation, when hiring an employee, familiarization with the order is not necessary.

Let's give conditional example an order with the help of which a new position is introduced in the organization. It will look something like this:

LLC "Transpostavka"

ORDER No. 90

on changes to the staffing table

In order to optimize the structure of the enterprise,

I ORDER

1. Introduce the following changes to the staffing list No. ШР-1 dated 20.12.2017.

1.1.
Introduce in structural subdivision"Accounting" the following position: Deputy Chief Accountant, number staff units- 1, salary - 30,000 rubles.

2. Responsibility for the execution of this order shall be assigned to the head of the personnel department S.V. Zaitseva.

General Director of LLC "Transpostavka" Semyonov K.V.

Acquainted with the order: Head of the personnel department S.V. Zaitseva

Conclusion

The requirements for the order, with the help of which a new position is introduced into the staffing table, are not officially defined by legislation. However, there are a number of rules to follow when preparing this document. This will avoid disputes in the future.

Any company has a certain the staff, secured by a special document, which, as you know, is called the staffing table. By making adjustments to it, the management manages the company, debugs the wage system and optimizes organizational structure... Let's figure out how best to issue an order to change the staffing table so that it does not contradict the legislation and contains all the necessary positions.

Basis for modification

So what is the basis for updating the document? From whom the signal should come, what is needed Of course, this is the prerogative of the head of the enterprise. And although a variety of specialists can participate in the work on preparing the draft of changes, analyzing the effectiveness of the existing organizational structure, the system of subordination and remuneration, the key initiative comes directly from the management.

The director gives an oral order to prepare an order to change the staffing table to the specialists responsible for this, gets acquainted with its content and approves it with a personal signature.

Orders concerning the staffing table are general for the enterprise, however, it is allowed to assign them a special index, for example, "SHR", and store them in a separate file to restrict access to personal information of employees (salary amounts).

Options for changing the staffing table

As a rule, the nature of the adjustments made to this document, is determined by several possible reasons, namely:

the need to change the salary or tariff rate for one or more positions;
due to staff cuts;
the need to rename a position or unit;
the need to remove the position from the staffing table;
the need to replace the salary with the tariff rate, or vice versa.

In this case, depending on the situation that influenced the choice of the reason option, the preamble of the document may change (it follows the title and precedes the ascertaining part, is the basis for drawing up an order). The preamble most often begins with the words "in pursuance", "in connection with", "for purposes", etc.

Who draws up the order?

After the decision has been made to change the staffing table, the positions affected by the adjustment are determined, a specialist takes over, who brings the plan to life. The legislation does not limit the circle of people who are allowed to carry out such activities.

But, as a rule, this is done by an official appointed by a general order for the enterprise even when drawing up the staffing table, who is responsible for its formation and edition. These responsibilities can also be spelled out in the employment agreement and job description a specific employee.

In small organizations, the functions of issuing such orders are most often assigned to personnel service or accounting, less often a lawyer. On the large enterprises the order is prepared by the economic planning department or the labor department and wages... Well, what about individual entrepreneur this work is performed by a personnel officer, an accountant (if any in the state) or directly by the entrepreneur himself.

Change of staffing table, increase in salaries

As known, Labor Code does not allow changes in the wages of employees towards a decrease (except for the situations indicated in article 74 of the Labor Code), unless it is associated with a reduction in the size of the staffing rate. Therefore, adjustments affecting the staffing table, changes in salaries and tariff rates in particular, can most often only mean their increase.

Society with limited liability

"Builder"

On amendments to the content of the staffing table No. ShR-1, approved by Order No. 1 dated 01.04.2014.

Due to the change in the volume of work performed

I ORDER:

Make the following changes to the content of the staffing table No. SHR-2:

1.1. Technological engineer Ivan Petrovich Smirnov in the amount of 55,000 (fifty-five thousand) rubles.

2. HR specialist L. V. Solovieva shall prepare an agreement supplementary to the employment contract.

3. Responsible for the execution of the order to appoint the economist Nezhnaya L. I.

Prepared by: economist L.I.

A change in the staffing table, a sample of which is shown above, can be made for one or several positions and employees at a time in one document. In this case, the date of approval of the order does not necessarily have to coincide with the date of its entry into force.

Change of position in the staffing table

If you need to change the name of a position or an entire unit, then the preamble of the order may, for example, sound like this: “In connection with the need to bring the name of the unit (position of the employee)” or “In accordance with its functional load ( All-Russian classifier positions of employees) ".

Downsizing

Downsizing is the removal from the staffing table of units that are not vacant. In this situation, the Labor Code requires employers to warn workers about layoffs 2 months in advance. This is a difficult process that includes many nuances provided by the state to protect the rights of workers.

The order to change the staffing table in this case must necessarily be general for the enterprise, with the appropriate numbering and index. As a rule, most of such documents in justification have approximately the following reason: financial situation organizations, as an activity to optimize labor costs ”.

Let's take a closer look at the content of the administrative part of the order on staff reduction:

“To make the following changes in the content of the staffing table No. ШР-1 dated 01.04.2011:

1.1. Senior Engineer - 1 pc. unit.

1.2. Cashier - 1 pc. unit.

2.1. Senior Engineer - 0.5 staff unit.

Responsible - economist Nezhnaya L.I.

3. Human resources specialist L. V. Solovieva in the manner established by the current labor legislation:

Bring to the attention of employees information about the upcoming dismissal due to staff reductions;

Suggest vacancies persons falling under the reduction;

Bring to the attention of the employment service information about the release of employees.

4. Appoint a staff reduction commission in the following composition:

Chairman of the Commission - Director Chugunov A.A.

Commission members - HR specialist L.V. Solovyova, legal adviser Yu.M. Kryuchkova, economist L.I. Nezhnaya, Chief Accountant Popova M. S. "

It should be noted that the creation of a staff reduction commission is very important, its members are most often present at the delivery of notifications to employees, and are also responsible for ensuring the correctness of the preparation of documents related to the reduction.

Change of salary to hourly wage rate

There are situations when it is required to change the way wages are formed for one or several employees. In other words, in the staffing table, replace the salary or wage rate with the amount of the hourly wage rate. This can happen, for example, due to the regular occurrence of overwork, as well as an increase in the length of the working day, for the convenience of calculating wages and keeping records of hours worked.

Again, such changes require justification, are made only by agreement with the employee, and should not reduce the amount of payments. In this case, the administrative part of the order will look something like this:

1.1. Driver of the 4th category with a tariff rate of 9082.50 rubles. - 1 PC. unit.

2.1. Driver of the 4th category with an hourly tariff rate of 55.04 rubles. - 1 PC. unit.

3. Personnel specialist L. V. Solovieva to notify the driver of the 4th category I. I. Ivanov about the change, to prepare the relevant personnel documents ”.

Order storage procedure

As already mentioned, the order to change the staffing table refers to orders for the main activity, but it is allowed to be issued under a special index and stored in a separate folder to ensure the confidentiality of employees' personal data. It is important that documents can be provided promptly in the event of any authorized inspection or at the first request of management.

As for the storage period, then, according to the current legislation, orders for the main activity are preserved throughout the entire existence of the enterprise.

Find out how to properly implement the new staffing table: ready sample order, detailed instructions on its preparation, expert advice and a list of required details can be found in the article.

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When you need an order to approve a document

The staffing table is developed in any enterprise - large and small, government agency, commercial structures. This is a conditionally binding document, thanks to which work with personnel is optimized, management activities, tax and accounting in the organization. How it will look like, the employer decides on his own, although in most cases they use unified form T-3. The approval of the staffing table is drawn up by a written order.

★ In the journal "Personnel business" you will find

It is not difficult to draw up an order without errors if you have a standard form at hand and detailed recommendations by filling it out. If the document does not have an established form, the risk of errors increases dramatically: it is not always possible to come up with the correct heading and preamble, it is not clear what the structure should be.

★

How to issue an order for approval of the staffing table: sample

There is no unified form for the order on the approval of the staffing table. Therefore, make it up in any form, taking into account general requirements to the registration of organizational and administrative documentation. Today the GOST R 7.0.97-2016 standard is relevant. It is used by both budgetary and commercial organizations.

To draw up a competent order, follow the instructions:

Fill in the header

If you don't use letterhead with information about the company - full and abbreviated name legal entity, address and other details, indicate them at the top of the form. Enter the title, date and place of compilation, registration number of the document below.

The registration number, sometimes - together with the index, is assigned in accordance with the employer's nomenclature of cases and instructions for HR administration... Numbering can be continuous or divided by document types. Under the assigned number, the order on the staffing table is entered into a paper or electronic journal registration, filed into the case, stored in the archive.

★ The expert of the journal "Personnel business" will tell

Indicate the basis on which the document is issued

Since we are talking about the staffing table, refer to the norm of the law, which requires it to be put into effect by a written order of the company's management (section 1 of the instructions approved by the decree of the State Statistics Committee of Russia No. 1 dated 01/05/2004).

Execute the administrative part

Write down which specific document comes into force, indicate its registration number and date of preparation. Here you can also give the key characteristics of the approved staffing table, for example, “ with a headcount of 30 staff units, with a monthly payroll of 932,000 rubles". It is not necessary to describe in detail the content of the T-3 form, it is enough to copy the data of the final line.

List annexes to the order

Usually one document is attached - the staffing table, but there may be other applications. Indicate the names of the attached documents and the number of sheets in each of them.

Verify the order in due course

The procedure for certifying administrative documents for the main activity is prescribed in local regulations companies. Usually they put the seal of the organization (if any) and the signature of the official authorized to issue orders.

This is what a typical order for the staffing table looks like (sample). You can download it for free at the beginning of the article..

To legalize the document and minimize the risk of errors, use ready example of the order on the approval of the staffing table. Before submitting it for signature, make sure that you have all the required requisites - which ones, will be prompted by a visual cheat sheet from Sistema Kadry.

Who signs the order to implement the staffing table

The administrative document must be signed general director... Without the signature of the head of the organization, the order on the approval of the staffing table in the preschool educational institution (management documentation) does not enter into force. If the document, before approval, is approved by the accounting department, HR department and other services, supplement the form with fields for the signatures of the responsible officials: chief accountant, head of the personnel department. Near each signature there is a place for decoding - the surname and initials of the employee, the name of the position held.

The director of the company has the right to delegate the right to sign to another employee - for example, his deputy or chief accountant. In most cases, it is sufficient to issue a written order granting the right to sign. personnel documents... But if the charter of the organization does not provide for such an opportunity, you will have to draw up a power of attorney on behalf of the employer. An expert from Sistemy Kadry will tell you how to draw up such a power of attorney and whether the principal can terminate it at any time

Attention! The law does not require the signatures of the personnel officer and the chief accountant of the organization on the order for approving the staffing table, while they are required to certify the staffing table.

It is up to you to decide whether to acquaint the rest of the staff with the order for signature or not. Everything that an employee needs to know about his position - name, salary, allowances, work schedule, main functions and responsibilities - is spelled out in the labor and collective agreement, additional agreements, job descriptions and local regulations. Therefore, the absence of his signature on the order on the approval of the staffing table in any case will not cause complaints from the GIT.

Approve the new staffing table by a written order drawn up in any form. Focus on general norms labor legislation and the current GOST, make sure that all the necessary details are affixed on the form.

Attach to the administrative document the staffing table, certified by the signatures of the chief accountant and the head of the personnel department. For the order to take effect, certify it with the signature of the head of the organization and the seal, if you use it in your work.

Changing the salary in the staffing table - how to issue?

In case of increase

Sometimes in the life of workers there is such a pleasant moment as an increase in the rate. This can be in two cases:

if a person was transferred to a position with a higher salary;

if the management planned or unscheduled decided to raise the amount of remuneration.

Let's take a closer look at how to properly arrange a salary change in these cases.

Rate increase due to the increase.

In this case, the increase procedure takes place in parallel with the transfer to a new position. Issued additional. employee agreement specifying the name new specialty and the amount of remuneration for work. On the basis of the agreement signed by the parties, an order is issued to transfer to a new position in the established form T-5 or T-5a. It should indicate the amount of the increased rate. IN work book employee personnel officer enters information about the transfer.

Increase in the rate for the current position

if the innovation concerns the position, an order is issued to increase the salaries of employees and approve changes in the staffing table. With the help of this document, the manager can simultaneously increase the salaries of employees and introduce a new staffing table, which indicates up-to-date information about salaries at the enterprise. With employees who have been affected by pleasant changes, an additional is signed. agreement.

Order to change the staffing table, increase salaries, sample

if the rate of a specific employee increases, the actions are as follows: the employee's immediate supervisor is memo, which is transferred to the director of the organization. In a note, he justifies the reason for the increase (for conscientious work or an increase in duties). If the director makes a positive decision, then either an order is issued to move the employee to another position with a higher rate, or changes are made to the staffing table and an order is made to move within one position. Also, the employee signs additional. agreement to the employment contract. This agreement is the basis for the transfer order.

In case of a decrease

If the organizational or technological working conditions change at the enterprise, the employer has the right to formalize the change in salary downward. The main thing is that its size should not be less than the minimum wage. Otherwise, the employer runs the risk of worsening the situation of the worker, which is unacceptable, according to.

To carry out this procedure, it is desirable for the employer to have documentary evidence of the need to introduce innovations in the workflow.

The employer's actions should be as follows:

an order is issued to amend the staffing table. Employees are introduced to the order for signature.

two months before the introduction of the innovations into force, employees are given notifications indicating the reason for the reduction in salary. You should also inform about the possible dismissal if employees refuse to work under the new conditions. According to article 74 of the Labor Code of the Russian Federation, if the employee is not satisfied with the amount of payment for work, the director will have to offer him another suitable job. If the employee refuses the proposed option, labor contract it can be terminated (clause 7 of part 1 of article 77 of the Labor Code of the Russian Federation);

if the worker does not want to sign an order or notice of a change in working conditions, then the employer must draw up an act of refusal. The specified document is compiled even if the citizen completely refuses to do work in the new conditions

in case of consent of the employees, additional registration is made. contract agreement and salary reduction order.

Making changes to the staffing table, changing the salary in any direction is made out using the order, which you can familiarize yourself with below.