"Absenteeism analysis": How quickly, based on personnel documents, to create settlement: vacation, sick leave and business trips. "Absenteeism analysis": How quickly, based on personnel documents, to create settlement: vacation pay, sick leave and business trips Absenteeism analysis in 1s z

The absence of an employee at the workplace without good reason within the time established by law is recognized as absenteeism. 1C experts tell you how to set up the calculation in the "1C: Salary and Human Resource Management 8" program, edition 3 wages and register the absence of an employee at work without a valid reason, not only in days, but also in hours (intra-shift absenteeism), how to form a time sheet and calculate wages, taking into account absenteeism.

Absenteeism means the absence of an employee at the workplace without good reason during the entire working day (shift), regardless of its (her) duration, as well as in case of absence from the workplace without good reason for more than 4 hours in a row during the working day (shift) ( subparagraph "a" of paragraph 6 of part 1 of article 81 of the Labor Code of the Russian Federation).

Truancy is a disciplinary offense for which the employer, in accordance with Article 192 of the Labor Code of the Russian Federation, has the right to apply the following disciplinary sanctions:

• comment;
• rebuke;
• dismissal on appropriate grounds.

The legislation does not establish a list of valid reasons for the absence of an employee at the workplace. The employer independently decides whether the reason for the employee's absence from work is respectable or not, depending on the specific circumstances (Rostrud letter dated 31.10.2008 No. 5916-TZ).

The procedure for registering an employee's truancy in the program "1C: Salary and Human Resources Management 8" edition 3 will be considered in the following example.

Example

In the program "1C: Salary and Human Resource Management 8" (rev. 3), the following actions are performed:
1. Setting up payroll.
2. Registration of the employee's absence.

Set up payroll

If absenteeism is registered not only in days, but also in hours (intra-shift absenteeism), then in the wage calculation setting (section Customization - Payroll calculation- link ) on the tab Hourly payment you need to set the flag Application hourly pay ... You can register in the program:

• absenteeism;
• failure to appear for unexplained reasons;
• failure to appear due to illness (when the sick leave is not yet "closed").

To do this, in setting up the payroll parameters on the tab Accounting for absences(or during the initial setup of the program) you must set the flags Absenteeism and absenteeism and Including intra-shift(for the possibility of registering intra-shift absenteeism), see fig. one.

When setting flags in terms of types of charges (section Customization - Accruals) types of charges will be available Absenteeism and Intra-shift absenteeism with the purpose of accrual Absenteeism, Absence for an unexplained reason and Absence for an unexplained reason (intra-shift) with the purpose of accrual Failure to appear for unclear reasons, Sickness absence (sick leave not yet closed) that are already configured and ready to use.

Registration of employee absenteeism

Registration of an employee's absenteeism is made using a document , chapter Personnel - All absences of employees or section Salary - All accruals.

By button Create select the type of document Absence (illness, absenteeism, absence).

In field Month the month in which absenteeism is registered is selected (by default - the current month).

By default in the field Organization the organization specified in the user settings is indicated.

If more than one organization is registered in the infobase, then it is necessary to select the organization in which the employee is registered.

• the date- the date of registration of the document in the information base is indicated;
• Employee- an employee is selected, according to whom absenteeism is registered.

In chapter Reason for absence the switch is set to position:

• - if the reason for the employee's absence is known (he is sick, but the sick leave is still "open");
• Absence for unexplained reasons- if the reason for the absence of the employee is unknown;
• Absenteeism- if an employee was absent from the workplace for no good reason during the working day (shift), as in our example.

Next, the flag is set (becomes available if the option to register intra-shift absenteeism and absenteeism was selected in the payroll settings), if the employee was absent during part of the working day (shift). Setting this flag allows you to specify the period of absenteeism not in whole days, but in hours within the selected day (in the fields Date of absence and Hours of absence). If, according to the employee's work schedule on the day of absence, work with different types of time is envisaged (for example, in the daytime and at night), then it is possible to clarify for what time the employee's on-shift absence will be required (for the type of absence Walk - Walk at daytime, Walk at night). This will allow you to correctly calculate the payment for different types time. In our example, this flag does not need to be set.

If the flag Absence during part of the shift not set, then in the fields the date of the beginning and expiration date the period of absenteeism is indicated. The period registered by the document will not be paid in the subsequent payroll calculation. Flag Free the rate for the period of absence established if it is necessary to vacate the staff unit occupied by the employee for the period of his absence.

Field When calculating charges, it is taken into account as is filled in automatically for predefined types of accruals for each type of absence. If the program has created several types of charges with the appointment Absenteeism, Absence for unknown reasons or Absence due to illness, then in this field you can choose which of them should be taken into account when calculating charges for this document.

Bookmark Recalculation of the previous period appears if the absence period registered by the current document falls on the period for which lower priority charges have already been registered in previous months. Therefore, the document recalculates (reverses) these charges. If such a "layering" is registered in one month, it means that corrections are still possible in this month, so no recalculation is made.

To correct this situation, after entering the absence, it is necessary to recalculate the document with which accruals have already been registered for the same period this month. In our example, this tab is missing. If the salary payment is already reflected in the program for the month of accrual or the salary is reflected in the accounting records, then making corrections to the document retroactively may lead to the fact that the data already recorded will become unreliable.

In this case, you can reflect the changes in one of the following months by entering the revision document using the link To correct... You can also use this link to correct the document if the period is not "closed". Clicking this link creates new document-correction. On his bookmark Recalculation of the previous period all charges registered by the corrected document are canceled. If you want to completely cancel all accruals made by a document of the previous period, and reflect this in one of the next months, then you can enter the document Reversal of accruals link Undo.

If in the settings of the payroll parameters (section Setup - Payroll- link Setting up the composition of charges and deductions) on the tab Other charges enabled the possibility of assigning a surcharge for temporary performance of duties, combining (the flag is set Combining, temporary performance of duties), then by the button Create on the basis - Combining positions you can create a document Combining positions to assign an additional payment to another employee for the performance of the duties of an absent employee. By button Create based on - Sick leave you can create a document Sick leave for calculating benefits.

Document Absence (illness, absenteeism, absence) is registered in the infobase by the button Swipe and close.

When calculating the salary of an employee for December 2018 using the document Calculation of salaries and contributions(chapter Salary - Calculation of salaries and contributions) payment for hours worked is calculated taking into account absenteeism.

An employee's salary is 40,000 rubles. In December, according to the employee's schedule - 21 working days, S.I. Selivanov worked for 20 days. Payment for the hours worked is: 40,000 rubles. / 21 days x 20 days = 38,095.24 rubles.

In the timesheet (section Salary - Salary reports - Timesheet (T-13)) employee absenteeism is reflected by the letter code ETC(fig. 2). If the reason for the absence has been registered - Illness (sick leave not yet closed), then the employee's condition is marked as sick - B.

Accounting of working time in personnel records of the program "1C: Salary and personnel management 8"

In the program "Salary and personnel management 8" there is a rather complex mechanism for recording the working time of employees. The program is provided not only for the work of a calculator, but also for a personnel officer, and even an HR manager.

In organizations where such staff unit as a personnel officer, most often the responsibility for filling out the timesheets lies with him. Therefore, in this article we want to consider the nuances of filling out the timesheet according to the data personnel orders.

The program introduces the concept of planned and actual working hours.

To take into account the planned norm of working time, the program uses work schedules. For example, consider a situation where employees work on a five-day schedule (40-hour work week, working day - 8 hours, weekend Saturday and Sunday)

To register the actual hours worked, the program uses 2 methods:

1.method "Deviations", that is, all deviations are recorded (vacations, sick leave and other absenteeism) and, taking into account the deviations and the employee's schedule, the time worked by the employee is determined

2.method "Continuous registration"- here, together with the registration of deviations, the actual hours worked are recorded.

Let's consider the method of "deviations".

In the "Title" organization, all employees work according to the "Five-day" schedule. Consider all employee deviations.

Ivanov Ivan Vasilievich was first on vacation from 01.04.2013 to 14.04.2013, and from 15.04.2013 to 21.04.2013 - on vacation without payment, at his own expense.

Akimov Vladislav Alekseevich has been on sick leave since 20.04.2013.

Petrenko Sergey Sergeevich was absent for an unclear reason on 04/25/2013.

Petrova Daria Ivanovna was on a business trip from 04/22/2013 to 04.24.2013.

To register a vacation in personnel records, the document "Holidays of organizations" is used (menu Personnel accounting - Absenteeism - Holidays of organizations).

Let's create a new document. We indicate in the tabular part of the employee - Ivanov Ivan Vasilievich, select the type of vacation, in our case it will be in line No. 1-Vacation

annual, and in line number 2-Leave without pay. It is also necessary to indicate the vacation period.

Most personnel orders have a unified printed form of orders. For vacation (both annual and at your own expense), you can print an order in the form of T-6 and T-6a

Now we will generate the report "Timesheet" for this employee (menu Payroll by organization-Reports-Timesheet T-13)

Annual leave is reflected in the timesheet by the OT code, and leave without pay is indicated by the OT code.

To register sick leave, the program uses the document "Absenteeism and illness of organizations" (menu Personnel records - Accounting for absenteeism - Absenteeism and illness of organizations).

We indicate in the document that Vladislav Alekseevich Akimov has been sick since 04/20/2013

In the document "Absenteeism and Illness" only the date from which the employee began to be ill is indicated, there is no date of his return to work. Therefore, the report card will automatically take into account that the employee is on sick leave until the end of the month.

The program uses the B code to indicate the sick leave.

Absences of employees for an unexplained reason are also registered in the document “Absenteeism and illness of organizations”. Let's create a new document, select the employee in the tabular section - Sergey Sergeevich Petrenko. We indicate the date from which he was absent and the date from which he works. To register an employee's exit to work, the document "Return to work in the organization" can also be used (menu Personnel accounting - Accounting for absenteeism - Return to work in the organization), but it is better to enter this document when the beginning and end of absence in different periods, or if we do not we know when the employee will go to work. Since in our case the employee was absent for only one day, we indicate the release date in this document.

Failure to appear for an unexplained reason is recorded in the report card with the NN code. In the generated printed form of the report card, we see that the employee Petrenko S.S. On April 25, 2013, absenteeism was automatically posted for an unexplained reason.

To register a business trip, the program uses the document "Business trips of organizations" (menu Personnel accounting - Accounting for absenteeism - Business trips of organizations). Let's introduce the business trip of DI Petrova by creating a new document. In the tabular section, we will definitely indicate the employee and the start and end dates of the business trip.

The details "Country, city", "Organization", "Foundation" are optional, but must be filled in to print a travel certificate.

We will form a timesheet for the employee

The days when the employee was on a business trip are marked in the report card with the code K.

You can also create a timesheet for an employee who did not have deviations from the schedule described above.

Note that the timesheet is populated using legend accounting for the use of working time in accordance with the Decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1

Code	Symbol
I	Turnout
B	Temporary incapacity for work with the appointment of benefits in accordance with the law
T	Temporary incapacity for work without granting benefits in cases provided for by law
HF	Evening hours
H	Night clock
IN	Weekends and non-working days
TO	Business trip
FROM	Vacation
OZ	Leave without pay in cases stipulated by law
BEFORE	Unpaid leave granted to an employee with the permission of the employer
R	Maternity leave (leave in connection with the adoption of a newborn child)
Coolant	Leave to care for a child up to the age of three
PB	Duration of work on weekends and non-working days, holidays
WITH	Overtime work
ETC	Absenteeism (absence from the workplace without good reason during the time established by law)
NN	Failure to appear for unclear reasons
VP	Downtime due to the fault of the employee
RP	Downtime due to the fault of the employer

After checking the completion of the timesheet, you can start generating settlement documents.

For the convenience of generating settlement documents on the basis of personnel documents, you can use the "Absence analysis" processing.

Please note that the printed form of the timesheet is filled in according to the data personnel documents, only until the entry of the settlement document on payroll ("Payroll to employees of the organization"). Also, if deviations in personnel records are registered in the program and after that a settlement document is entered that registers another type of deviation, then the timesheet will be filled in according to the settlement document.

When using the “full registration” method, it is not necessary to enter personnel documents. It is enough at the end of the month, before calculating the salary, to enter the document "Timesheet", where all hours worked and all deviations are registered manually for each day of the period, or summarized, taking into account the conventions. When calculating the amount of salary, earnings will be calculated in relation to the accounted days (hours) according to the entered timesheet to the rate of days (hours) according to the established schedule for the employee. Consider an example of filling out a timesheet for all employees.

It should be borne in mind that when entering the time sheet, the program will not have data on the days of the period and because of this, difficulties may arise when calculating absenteeism. For example, an employee fell ill at the end of the month, and brought a sick leave at the beginning of the next month. Because the report card was introduced as a summary, for example, according to S.S. Petrenko. if there is a no-show for 1 day (8 hours), then when you enter a sick leave next month, the program will not know whether you need to take this absence into account as sick leave or whether you need to cancel the overly entered attendance.

For more information about the automation of working time accounting, see the section "Personnel and remuneration - Personnel accounting and settlements with personnel in 1C programs" on the DVD version of the ITS or on the website http://its.1c.ru.

In the next article, I decided to consider the functionality of the software product, which allows you to build a bridge between personnel records and configuration settlement documents. We are talking about documents registering vacations, sick leave and business trips.

We will look at a processing called "Analysis of no-shows"... This processing was created by the developers of the program and is included in the standard configuration. It allows on the basis of personnel documents registering holidays, sick leave and business trips, create similar settlement documents. This processing is very useful in large organizations where accounting and payroll are often performed by different employees.

In addition, we will consider the documents of the personnel accounting section, which are used to register absenteeism in the organization: vacation, sick leave and business trips.

Processing "Analysis of no-shows" in 1C ZUP

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Program developers 1C ZUP for some unknown reason, they did not display a link to this processing directly in the desktop area. You will not find it on any bookmark. Perhaps this is why many users of the program do not know about this rather handy tool. You can find it through the main menu of the program in the section "Payroll by organization" -> "Absence analysis"... At the same time, I have selected "Full interface" and with other interface options this path may be different. You can switch the interface in the main menu section "Service" -> "Switch interface"(at the bottom).

IN software product 1C Salary and Personnel Management there is a section for personnel records and a section for calculating salaries. I wrote in some detail about all sections of the program's accounting in, each of which is devoted to a specific section. Treatment "Analysis of no-shows" allows you to link HR records and settlement documents. In order to understand how this works, let's look at a few examples.

Personnel document "Holidays of organizations"

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Analysis of 15 life hacks for accounting in 1s ZUP 3.1:

✅ CHECK-LIST for checking payroll in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:

✅ Payroll in 1C ZUP 3.1
Step-by-step instruction for beginners:

Let the employee of Sidorova go on vacation for the period from 07/28/2014 to 08/24/2014. We will introduce a personnel document reflecting this fact. To do this, on the "Personnel accounting" tab of the program desktop in the right column of documents, we will find the line "Vacation". Let's introduce a new document. One document of personnel leave can be entered at once for several employees at the same time, since it has a tabular section, in contrast to the settlement document, which is entered personally for one employee (read more about calculating vacation pay).

So, we add a line with the employee Sidorova in the tabular section of the document "Holidays of organizations". We indicate the type of vacation "Annual vacation"(there are also three more options: "Study leave", "Unpaid study leave", "Unpaid leave"). We indicate the vacation period. After that, the program will automatically fill in the working year from which the due vacation days are used. So for an employee Sidorova, who was hired on 01/01/2014 and who has not yet gone on vacation, the working year is the period from 01/01/2014 to 12/31/2014. After that, we post the document.

• Form No. T-6a - "Order (order) on granting leave to employees";
• Form No. T-6 - "Order (order) on granting leave to an employee";
• There is also a form called "Vacation", but its purpose is not very clear.

Now back to processing "Analysis of no-shows"... As conceived by the developers, an employee personnel service creates a personnel vacation document for employee Sidorova. Payroll employee opens processing "Analysis of no-shows" and setting the analysis period (for example, the whole of July 2014) clicks the "fill" button. Thus, he receives a list of documents that reflect the absenteeism of organizations during this period. At the same time, the employee responsible for calculating the salary has the ability to see for which personnel documents have not yet been created in accordance with the settlement document, in other words, he sees which documents were entered by the personnel officer.

Please note that a line has appeared with an employee of Sidorova, where in the Personnel document field "we see a link to the newly created document, but in the Settlement document field" it is still empty.

So, we see the personnel leave document in processing "Analysis of no-shows" and we need to create a calculated one. This can be done directly from processing. To do this, check the box next to the desired employee. By default, when filling out the tabular section, checkboxes are placed in front of all lines where there is no settlement document. After that, at the bottom of the processing, select "Accrual month" July 2014 and press the button "Create documents"... As a result, a document will be created in the database "Accrual of leave to employees of organizations"... A link to this document will appear in the processing tabular section. Next to the button "Create document" there are two buttons that will allow you to calculate and post the created document. In this case, after the calculation and execution, notifications of a successful operation will appear with a proposal to view the settlement document.

As a result, from one window, from one processing, we are able to create, calculate and conduct all the required non-appearance documents on the basis of personnel documents. I will not consider the settlement document of the leave here, since there is a separate material for this, see it.

Personnel document "Absenteeism and illness of organizations"

✅ Seminar "Life hacks on 1C ZUP 3.1"
Analysis of 15 life hacks for accounting in 1s ZUP 3.1:

✅ CHECK-LIST for checking payroll in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:

✅ Payroll in 1C ZUP 3.1
Step by step instructions for beginners:

And now let's enter the information in the personnel records section that employee Ivanov has been on sick leave since 07/07/2014. For this, a document is used in the personnel accounting section. In the tabular section of this document, you need to add a line with the employee and select in the "status" field the reason for his failure to appear - "Sick". This field can be filled with a rather extensive list of no-show options - see the screenshot.

Please note that, unlike the settlement hospital document, where you can enter data for only one employee, in the personnel document under consideration, you can enter information for several employees at once.

I also want to note that in the document it is possible to indicate the date from which the absenteeism begins due to illness, but there is no possibility to indicate the end date. As a result, employee Ivanov is on sick leave, starting from this date and indefinitely. In particular, until the end of the month. This will be clearly seen if you generate a report for July (more about useful reports and printed forms read the programs).

And even if we create a settlement document, where we indicate the date of the end of the disease, we carry it out, then the situation will not improve, the employee will be on sick leave. In order for such a situation not to happen, the personnel officer must, at the moment when he learns about the return from sick leave, enter another document "Absenteeism and illness of organizations", where to specify the date of return and the status "Running".

Now if you generate a report "Time sheet - uniform form T-13 ", then starting from the 10th, the employee will no longer be on sick leave.

Now let's open processing "Analysis of no-shows", choose the period July 2014 and fill it. As a result, a line appears with employee Ivanov, for whom we can create a settlement document, calculate it and conduct it directly from the processing window "Analysis of no-shows"... Everything is like in the example with vacation pay.

Detail document "Accrual on sick leave» I considered it in a separate article, so I won't go into detail about this document now.

Business trips

In the section of personnel records there is one more document that is taken into account in the processing of "Absence analysis". This is the "Business Trips" document. There is no such document in the calculation part of the program. On the basis of the “Business trips” document using the “Absence Analysis” document, the “Payment by average earnings” document will be created. Actually, the mechanism of interaction of these documents using the "Absence analysis" processing is the same as in the previous two cases. The very same personnel document "Business trip" requires the mandatory input of only the period for which a person leaves on a business trip.

That's all for today! There will be new interesting materials coming soon.

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In 1C for Personnel 3.0, you need to record that the employee is absent in order to calculate his salary. Let's say that an employee has been sick since January 29th. At the same time, the employee notified that he was ill, but in fact the reason for the failure to appear will be clarified after he provides a sheet of temporary incapacity for work.

Open the "Personnel" menu - the "All absences of employees" section - "Create" - "Absenteeism, absence". The document must indicate:

• month,
• Full name of the employee,
• type of absence - "For unclear reasons."
• It is necessary to reflect the period - day, month, year of the beginning and end of the no-show. In our example, the employee got sick from 01/29/2016, and the end date of the absence is not known. Since it is necessary to calculate the salary for January, therefore, we set no-show until 01/31/2016, in order to calculate the salary for January.
• In the document "Absenteeism, no show", you must select the checkbox "Calculation approved" in order for the specified information to be taken into account in payroll calculation:

How to reflect the absence of an employee in the report card in 1C ZUP 3.0 (8.3)

Any deviations from the established work schedule in the form of failure to appear are indicated in the timesheet, the default timesheet in 1C ZUP 3.0 is a report.

The time sheet, which is placed in the "Time tracking" section, is entered if it is necessary to adjust the time in addition to no-show. It is used in organizations that keep track of working hours by the method of complete registration. In our example, this timesheet is not used:

In our example, the timesheet from the Salary section - "Salary reports" - the "Timesheet" report is sufficient:

The T-13 time sheet reflected a failure to appear for unclear reasons:

In more detail, how the registration of absence for an unexplained reason is reflected in 1C ZUP 3.0 is considered on.

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