Regulations for the interaction of structural divisions sample 44 fz. On the procedure for interaction of the contract manager with the structural divisions of the state committee of the Kabardino-Balkarian republic on land and property relations. IV. Por
STATE COMMITTEE OF THE KABARDINO-BALKAR REPUBLIC ON LAND AND PROPERTY RELATIONS
ORDER
ON THE ORDER OF INTERACTION OF THE CONTRACT MANAGER WITH STRUCTURAL UNITS OF THE STATE COMMITTEE OF THE KABARDINO-BALKAR REPUBLIC ON LAND AND PROPERTY RELATIONS
Abolished on the basis of the Order of the Ministry of Property of the KBR dated 03.06.2015 N 30.
____________________________________________________________________
In order to improve the efficiency of work in the preparation of documentation related to procurement planning, identifying suppliers, concluding contracts, formalizing the results of the execution of contracts for the supply of goods, performance of work, provision of services for the needs of the State Committee of the Kabardino-Balkarian Republic on land and property relations,
I order:
1. To approve the attached Procedure for interaction of the contract manager with structural units The State Committee of the Kabardino-Balkarian Republic on Land and Property Relations when planning purchases, identifying suppliers, concluding contracts, formalizing the results of the execution of contracts for the supply of goods, performance of work, provision of services.
3. Department public service, personnel and office work (N.I. Yakovleva) to acquaint with this Order the heads of structural divisions of the State Committee of the Kabardino-Balkarian Republic on land and property relations under a personal signature.
4. To recognize as invalid the Order of the Ministry of State Property and Land Relations of the Kabardino-Balkarian Republic of January 25, 2013 N 4 "On approval of the Regulations for the preparation and execution of documentation related to the placement of state orders for the supply of goods, performance of work, provision of services for the needs of the Ministry of State property and land relations of the Kabardino-Balkarian Republic ".
5. I reserve control over the execution of this Order.
Chairperson
A. TONKONOG
ORDER OF INTERACTION OF CONTRACT MANAGER with structural subdivisions of the State Committee Kabardino-Balkarian Republic on Land and Property Relations in procurement planning, certain suppliers, contracts, registration of results of execution of the contract for the supply of goods, performance of works, rendering services
1. General Provisions
This Procedure for the interaction of the contract manager with the structural divisions of the State Committee of the Kabardino-Balkarian Republic on Land and Property Relations when planning purchases, identifying suppliers, concluding contracts, formalizing the results of the execution of contracts for the supply of goods, performance of work, provision of services (hereinafter referred to as the Procedure) is developed in order to streamlining the joint work of the structural divisions of the procurement planning committee, identifying suppliers, concluding contracts, formalizing the results of the execution of contracts for the supply of goods, performance of work, provision of services in accordance with Federal Law of April 5, 2013 N 44-FZ "On the contract system in the field of procurement goods, works, services to meet state and municipal needs "(hereinafter referred to as the Law on the Contract System).
2. Concepts and definitions
2.1. The state customer is the State Committee of the Kabardino-Balkarian Republic on Land and Property Relations (hereinafter referred to as the Committee).
2.2. Purchase - purchase of goods, work, services to meet the needs of the Committee. The purchase begins with the definition of the supplier (contractor, contractor) and ends with the fulfillment of obligations by the parties to the contract. If, in accordance with the Law on the Contract System, it is not provided for the placement of a notice of the implementation of the procurement or the sending of an invitation to participate in the determination of the supplier (contractor, contractor), the procurement begins with the conclusion of the contract and ends with the fulfillment of obligations by the parties to the contract.
2.3. Unified information system - a set of information specified in part 3 of Article 4 of the Law on the Contract System and contained in databases, information technologies and technical means ensuring the formation, processing, storage of such information, as well as its provision using the official website of the unified information system in the information and telecommunications network "Internet".
2.4. Notification of procurement - a set of information on procurement by the Committee, provided for by the relevant articles of the Law on the Contract System, depending on the method of identifying suppliers (contractors, performers).
2.5. Procurement documentation - documentation for the implementation of the procurement procedure placed in a single information system in the information and telecommunication network "Internet" when using competitive methods of determining suppliers (contractors, performers).
2.6. Procurement Initiator - a structural unit of the Committee initiating the purchase of goods, works, services in order to implement the powers, tasks and functions of this structural unit.
Additionally, in order to implement the powers, tasks and functions of the Committee itself, the initiators of the procurement of goods, works, services are:
1) in the field of information and statistical services - the department for interaction with authorities local government, department for land management;
2) in the field of providing public telecommunication services (telephone communication), maintenance services and software in accordance with the direction of the department - the department of accounting and reporting;
3) in the field of providing federal courier communications services for the delivery of top secret, secret and other official items, public postal services, goods, works, services in the direction of the department's activities - the department of civil service, personnel and office work;
4) in the field of providing information services using copies of ConsultantPlus systems, Maintenance and repair of office equipment (repair, refueling, materials), access to the Internet, purchases software tools, computer and office equipment, procurement of office supplies - the department of organizing and conducting tenders.
Also, any structural subdivision of the Committee in accordance with the instructions of the supervising Deputy Chairman of the Committee and / or the Chairman of the Committee can be identified as the initiator of the procurement.
2.7. Application - the documentation necessary for the implementation of the procurement procedure, prepared by the initiator of the procurement.
2.8. Consolidated application - an edited and revised application for registration in automated system public procurement Ministry of Finance of the Kabardino-Balkarian Republic.
2.9. Procurement planning is carried out on the basis of certain objectives of the procurement through the formation, approval and maintenance of procurement plans and schedules.
The procurement plan is formed for a period corresponding to the period of validity of the republican law on the republican budget for the next financial year and planning period. The procurement plans include, taking into account the provisions of the budgetary legislation of the Kabardino-Balkarian Republic, information on procurements, the implementation of which is planned after the end of the planning period.
The procurement plan is formed by the Committee in accordance with the requirements of the Law on the Contract System in the process of drawing up and considering draft budgets of the Kabardino-Balkarian Republic, taking into account the provisions of the budgetary legislation of the Kabardino-Balkarian Republic, and is approved within ten working days after bringing to the Committee the amount of rights in monetary terms for adoption and (or) fulfillment of obligations in accordance with the budgetary legislation of the Kabardino-Balkarian Republic.
2.10. The schedule contains a list of goods, works, services, the purchase of which is carried out through a tender (open tender, tender with limited participation, two-stage tender, closed tender, closed tender with limited participation, closed two-stage tender), auction (auction in electronic form, closed auction), request for quotations, request for proposals or by purchasing from a single supplier (contractor, contractor), as well as the method of determining the supplier (contractor, contractor), determined in accordance with Article 111 of the Law on the Contract System.
The schedule contains a list of goods, works, services for one calendar year.
2.11. Determination of the supplier (contractor, executor) - a set of actions that are carried out by the Committee in the manner prescribed by the Law on the contract system, starting with the placement of a notice of the procurement of goods, work, services to ensure state needs or, in the cases established by the Law on the Contract System, by sending an invitation to take part in determining the supplier (contractor, executor) and ending with the conclusion of a contract.
3. Procurement planning
3.1. Heads of structural divisions of the Committee:
Procurements are planned annually, in accordance with Article 16 of the Law on the Contract System, formed according to the direction of activity of the structural unit:
1) an approximate procurement plan for a period corresponding to the validity period of the republican law of the Kabardino-Balkarian Republic on the budget of the Kabardino-Balkarian Republic for the next financial year and planning period, in the form in accordance with Appendix No. 1 to this Procedure;
2) an approximate schedule for the next financial year in the form in accordance with Appendix No. 2 to this Procedure.
2) a statement of the terms of purchase:
Description of the procurement object;
Planning period in the form in accordance with Appendix No. 1 to this Procedure;
2) an approximate schedule for the next financial year in the form, in accordance with Appendix No. 2 to this Procedure.
Submit the approximate procurement plans and schedule plans on paper and in in electronic format contract manager by December 10 annually.
1) forms a consolidated procurement plan and a consolidated schedule based on sample plans purchases and approximate plans of schedules of structural divisions of the Committee, if necessary, in agreement with interested parties, makes the necessary adjustments and changes;
2) coordinates the formed plans with the accounting and reporting department, structural divisions of the Committee, as well as with the deputy chairmen of the Committee.
3.3. The formed and agreed plans are approved by the Chairman of the Committee:
1) a procurement plan within ten working days after bringing to the Committee the scope of rights in monetary terms to accept and (or) fulfill obligations in accordance with the budgetary legislation of the Kabardino-Balkarian Republic;
2) a schedule within ten working days after the Committee receives the amount of rights in monetary terms to accept and (or) fulfill obligations in accordance with the legislation of the Kabardino-Balkarian Republic.
3.4. Approved procurement plans and schedules are subject to placement in a unified information system within three working days from the date of approval or amendment of such a plan, with the exception of information constituting a state secret.
3.5. Changes to the schedule for each procurement item can be made no later than ten calendar days before the day of placement in the unified information system of the notice of the implementation of the relevant procurement.
The application includes the following information in accordance with Appendix No. 3 to this Procedure:
1) the name of the initiator of the purchase;
2) a statement of the terms of purchase:
Name of the procurement object;
Description of the procurement object;
The scope of work (provision of services, delivery of goods);
Place of performance of work (provision of services, delivery of goods);
Terms of performance of work (provision of services, delivery of goods), in case of phased execution of the contract, terms of performance of all stages;
3) requirements for persons supplying goods, performing work, rendering services that are the object of the procurement (availability of licenses, certificates, permits, membership in an SRO, and so on).
5. Functions of the contract manager and structural divisions in the implementation of procurement
5.1. Functions of a contract manager:
1) develops, makes changes to procurement plans and schedules for the needs of the Committee on the basis of the information provided by the initiators of the procurement, prepared in accordance with section 3 of the Procedure;
2) ensures the coordination of approximate and consolidated procurement plans and schedules, procurement documentation with the accounting and reporting department, deputy chairmen of the Committee, approval of procurement documentation, consolidated plans within the time frame established by law;
3) post in the unified information system and the automated system of public procurement of the Ministry of Finance of the Kabardino-Balkarian Republic the procurement plan and the schedule, as well as the amendments made to them within the time frame established by law;
4) in the cases determined by the Law on the Contract System, determine the suppliers (performers, contractors);
5) prepares and places in the unified information system notifications on the implementation of procurement, procurement documentation, draft contracts, other information provided for by the Law on the Contract System, ensures the introduction of the necessary changes;
6) generates, edits a consolidated application on the basis of applications submitted by the initiators of the procurement with subsequent placement in the automated system of public procurement of the Ministry of Finance of the Kabardino-Balkarian Republic, making the necessary changes;
7) prepares and sends invitations to participate in the determination of suppliers (contractors, performers) by closed methods;
8) ensures the implementation of procurement, including the approval and conclusion of contracts on the basis of the information provided by the initiators of the procurement;
9) places in a unified information system state contracts, the results of their execution, partial execution, execution of individual stages of contracts;
10) ensures the timely transfer of materials on non-performance or improper performance of the concluded state contracts to the department of judicial protection and legal support on the basis of the information provided by the initiators of the procurement;
11) submits one copy of the state contract to the accounting and reporting department within 3 working days from the date of its conclusion;
12) participates in the consideration of cases on appealing the results of determining suppliers (contractors, executors);
13) organizes, if necessary, at the procurement planning stage, consultations with suppliers (contractors, performers) and participates in such consultations in order to determine the state of the competitive environment in the relevant markets for goods, works, services, determine the best technologies and other solutions to ensure state and municipal needs;
14) in accordance with Art. 95 of the Law on the Contract System, together with the initiators of the procurement, ensuring the acceptance of the delivered goods, the work performed (its results), the services rendered, as well as individual stages of the delivery of goods, the performance of work, the provision of services stipulated by the contract, including the examination of the delivered goods, the results of the performed work, services rendered, as well as individual stages of contract execution;
15) exercise other powers provided for by the Law on the Contract System.
5.2. Duties of the contract manager:
In order to implement the functions and powers provided for by the Law on the Contract System, the contract manager is obliged to:
1) be guided in their activities by the requirements of the legislation Russian Federation and other regulatory legal acts on the contractual system in the field of procurement of goods, works, services to meet state and municipal needs and this Procedure;
2) prevent the disclosure of information that has become known to them in the course of the procedures for determining the supplier (contractor, performer), except for cases directly provided for by the legislation of the Russian Federation;
3) maintain the level of qualifications necessary for the proper performance of their duties;
4) not to negotiate with the procurement participants until the winner of the determination of the supplier (contractor, performer) is identified, except for cases directly provided for by the legislation of the Russian Federation;
5) if necessary, involve experts, expert organizations in their work in accordance with the requirements provided for by the Law on the Contract System and other regulatory legal acts;
6) when centralizing procurement in accordance with Part 1 of Art. 26 of the Law on the Contract System, the contract manager exercises the powers provided for by the Law on the Contract System and not transferred to the relevant authorized body (authorized institution), which exercises the authority to determine suppliers (contractors, executors). In this case, the contract manager bears responsibility within the limits of his powers;
7) comply with other obligations and requirements established by the Law on the Contract System.
5.3. Functions of procurement initiators:
1) formation and preparation in accordance with section 4 of the Order of applications;
2) coordination of applications with the accounting and reporting department, the judicial protection and legal support department and the supervising deputy chairman of the Committee;
3) transfer of the application to the contract manager 15 days before the start of the procurement procedure;
4) in accordance with Art. 95 of the Law on the contract system, together with the contract manager, ensuring the acceptance of the delivered goods, the work performed (its results), the services rendered, as well as individual stages of the delivery of goods, the performance of work, the provision of services stipulated by the contract, including the examination of the delivered goods, the results of the performed work, services rendered, as well as individual stages of contract execution;
5) timely transfer of materials on non-performance or improper performance of the concluded state contracts to the contract manager.
5.3. Functions of the accounting and reporting department:
1) organization of the transfer of information to the contract manager in hard copy and in electronic form within 1 working day from the date of full payment, partial payment, as well as payment for individual stages of the state contract:
invoices for payment for the delivered goods (work performed, services rendered);
extracts from the account of the Committee on full or partial payment, as well as payment of certain stages of the state contract;
an act of acceptance and transfer of the delivered goods (work performed, services rendered), if necessary;
2) ensuring the registration of the state contract, the results of execution, partial execution, execution of individual stages of the contract in the relevant information systems of the Ministry of Finance of the Kabardino-Balkarian Republic.
5.4. Functions of the department of judicial protection and legal support:
1) verification of applications and other documentation related to the procurement procedures for the needs of the Committee for compliance with the current legislation of the Russian Federation;
2) the implementation of claims work in accordance with the current legislation of the Russian Federation on unfulfilled or improperly executed government contracts on the basis of information provided by the contract manager, the initiators of the procurement.
6. Responsibility
For violation of this Procedure, the Law on the Contract System, other regulatory legal acts of the Russian Federation, the employees of the Committee are liable in accordance with the legislation of the Russian Federation.
7. Other conditions
7.1. The exchange of information provided for by this Procedure is carried out in writing on paper with the signature of the head of the structural unit of the Committee with the attachment, if necessary, of information in electronic form. Information provided orally has no legal effect.
7.2. For the purpose of the efficiency of the work provided for by this Procedure, the functions of the procurement initiator, in which the contract manager works, are carried out by the contract manager.
7.3. The relations associated with the implementation of procurement, in the part not regulated by this Procedure, are regulated by the Law on the Contract System and other legal acts.
Appendix N 1. PLAN FOR PURCHASING GOODS, WORKS, SERVICES (NAME OF STRUCTURAL UNITS) FOR THE 20_ FINANCIAL YEAR AND FOR THE PLANNED PERIOD OF 20_ AND 20_ YEARS
Appendix N 1
Purchase identification code | Purpose of the procurement | Purchase object | Volume financial security(thousand rubles) | Unit of measure for the procurement object | The number (volume) of goods, works, services planned for procurement | Terms (frequency) of planned purchases | Additional information in accordance with clause 7 of part 2 of article 17 of the Federal Law "On the contract system in the procurement of goods, works, services to meet state and municipal needs" | Information about the public comment of the procurement (yes or no) | |||||||||||||
including | including | ||||||||||||||||||||
the name of the event of the state (municipal) program or non-program areas of activity (functions, powers) | the expected result of the implementation of the event of the state (municipal) program<*> | Name | description | for the current financial year | for the planning period | subsequent years | OKEI code | Name | for the current financial year | for the planning period | subsequent years | ||||||||||
for the first year | in the second year | for the first year | in the second year | ||||||||||||||||||
Total by BC code | |||||||||||||||||||||
Total amount of financial security provided for the conclusion of contracts | |||||||||||||||||||||
________________
<*>To be completed if the planned purchase is included in the state program.
Columns 3, 4, 5, 6, 12, 13, 14, 15, 16, 17, 18, 19, 20 are filled in by the initiators of the purchase.
The accounting and reporting department fills in columns 7, 8, 9, 10, 11.
Columns 1, 2, 21, 22 are filled in by the contract manager.
Appendix N 2. PLAN-SCHEDULE OF PROCUREMENT OF GOODS, WORKS, SERVICES (NAME OF STRUCTURAL UNIT) FOR 20_ YEAR
Purchase identification code | Purchase object | The initial (maximum) price of the contract, the price of the contract concluded with sole supplier(contractor, performer) (thousand rubles) | Advance payment amount<*>(percent) | Planned payments (thousand rubles) | unit of measurement | Quantity (volume) of purchased goods, works, services | Subsequent years | Planned time (frequency) of delivery of goods, performance of work, provision of services | Security amount | The planned start date of the procurement (month, year) | Planned term for the execution of the contract (month, year) | Method of determining the supplier (contractor, executor) | |||||||||||
Name | description | for the current financial year | for the planning period | subsequent years | OKEI code | Name | for the current financial year | for the planning period | execution of a contract | ||||||||||||||
for the first year | in the second year | for the first year | in the second year | ||||||||||||||||||||
Total for KBK | |||||||||||||||||||||||
Total provided for procurement - total | |||||||||||||||||||||||
including: procurement by requesting quotations | |||||||||||||||||||||||
purchases that are planned to be carried out from small businesses and socially oriented non-profit organizations | |||||||||||||||||||||||
Procurement from small businesses and socially oriented non-profit organizations (yes or no) | Application of national treatment in procurement<*> | Additional requirements for procurement participants certain types goods, works, services<*> | Information on the Mandatory Public Discussion of Procurements<*> | Information about banking support of contracts<*> | Justification for changes<*> | Name of the authorized body (institution) | Name of the organizer of a joint tender or auction |
____________________________________ ____________ "__" _________ 20__
(Full name of the head of the department) (signature) (date)
________________
<*>In the presence of.
Columns 3, 4, 5, 11, 12, 13, 14, 15, 16, 17, 18, 21, 22, 23 are filled in by the initiators of the purchase.
The accounting and reporting department fills in columns 7, 8, 9, 10.
Columns 1, 2, 6, 19, 20, 24, 25, 26, 27, 28, 29, 30, 31, 32 are filled in by the contract manager.
Appendix N 3. APPLICATION FOR PURCHASING
Purchase initiator name | |
Statement of purchase conditions: |
|
Name of the procurement object | |
Description of the procurement object | |
Scope of work / provision of services / delivery of goods<*> | |
Place of performance of work / provision of services / delivery of goods<*> | |
Terms of performance of work / provision of services / delivery of goods<*>... In the case of a phased execution of the contract, the timing of the execution of all stages | |
Output materials, forms | |
Requirements for persons carrying out work / provision of services / supply of goods<*>that are the object of the procurement (availability of licenses, certificates, permits, membership in an SRO, and so on) | |
____________________________________ ____________ "__" _________ 20__
(Full name of the head of the department - (signature) (date)
the initiator of the purchase)
________________
<*>Remove unnecessary.
about contract service
Order
interactions contract service with other divisions of the Customer, the Unified Procurement Commission
1. General requirements
1. The contract service carries out its activities in cooperation with all structural divisions of the Customer, including:
With the Office of Accounting and Reporting;
With the Office of Legal Support and Organization of State civil service;
Information technology department;
With the initiators of the purchase.
2. In cooperation with the Accounting and Reporting Department, the contract service performs the following functions:
procurement planning;
justification of the initial (maximum) contract price; organization of payment for the contract; consideration of bank guarantees; acceptance of goods, works, services under the contract.
3. In cooperation with the Office of Legal Support and Organization of the State Civil Service, the contract service performs the following functions:
acceptance of goods, works, services under the contract; claim work under the contract;
conclusion and amendment of the contract.
4. In cooperation with the information technology department, the contract service performs the following functions:
ensures the uninterrupted operation of the information and technical resource of the contract service;
justification of the initial (maximum) contract price; public discussion of procurement; acceptance of goods, works, services under the contract.
5. In cooperation with the initiator of the procurement, the contract service performs the following functions:
procurement planning; justification of purchases;
justification of the initial (maximum) contract price;
public discussion of procurement; acceptance of goods, works, services under the contract;
claim work under the contract.
6. All other functions are performed by the contract service independently, including:
Development of a notice and procurement documentation; organization of the work of the procurement commissions; involvement of specialized organizations;
involvement of experts to check the results of contract execution;
work in a unified information system in the field of procurement or before the commissioning of this system on the official website of the Russian Federation in the information and telecommunications network "Internet", in the regional information system in the field of procurement of goods, works, services to meet the state needs of the Republic of Crimea, including number of sending documents and information for placement in the register of contracts;
sending information to the register of unscrupulous suppliers;
participation in the consideration of complaints in regulatory and judicial authorities.
2. The order of interaction when planning
7. The procurement plan is formed by the contract service in accordance with the requirements of the Federal Law in the process of drawing up and considering draft budgets of the budgetary system of the Russian Federation, taking into account the provisions of budgetary legislation.
8. The contract service forms procurement schedules after submitting the draft law on the budget for the corresponding financial year for consideration by the State Council of the Republic of Crimea.
9. The initiator of the procurement, taking into account the terms established by the regulatory legal acts in the field of procurement, submits to the contract service applications for the inclusion of procurement in the procurement plan, the procurement schedule according to the forms in accordance with the requirements for the procurement plan forms, procurement schedule established by the Government of the Russian Federation (filled in within the established competence). The application must be previously agreed with the Department of Accounting and Reporting.
10. Together with the purchase request, the procurement initiator must provide a justification for the purchase and a justification for the initial (maximum) contract price.
11. Within 10 days after the approval of the budget for the corresponding year, the contract service forms an updated (if necessary) draft procurement plan, procurement schedule and sends it for approval to the head of the Customer.
12. The procurement plan, procurement schedule must be approved within ten working days after the customer has communicated the amount of rights in monetary terms to accept and (or) fulfill obligations in accordance with the budgetary legislation of the Russian Federation.
13. The contract service ensures the placement of the procurement plan, procurement schedule in a unified information system within three working days from the date of approval or change of such a plan, with the exception of information constituting a state secret.
14. No later than the 10th day of the month preceding the beginning of the corresponding quarter in which the procurement is planned, the procurement initiator sends to the contract service a confirmation of the need to carry out the relevant procurement or information about the need to postpone the publication of the procurement procedure or its exclusion from the procurement schedule.
15. Not later than the 20th day of the month preceding the beginning of the corresponding quarter, in the event of a change in demand for products, the contract service makes changes to the procurement schedule.
3. The order of interaction when determining the supplier (contractor, performer)
16. 3 weeks before the start of the planned month of publication of the procurement procedure, the procurement initiator submits to the contract service:
description of the object of the procurement in accordance with article 33 Federal law 44-FZ (terms of reference);
adjusted justification for the initial (maximum) contract price, agreed with the Accounting and Reporting Department;
proposals on the criteria for evaluating applications.
17. When forming the procurement documentation, the contract service shall agree with the Office of Legal Support and Organization of the State Civil Service and the Office of Accounting and Reporting on the draft procurement documentation within the established competence.
18. Answers to inquiries, clarifications of documentation received from procurement participants on the issues specified in clause 16 are given in deadlines the initiator of the procurement and are placed by the contract service in a unified information system in the field of procurement.
4. The order of interaction when concluding and executing a contract
19. The contract service, in accordance with the requirements of the legislation and within the established time frame, sends the appropriate draft contract to the winner of the determination of the supplier (contractor, executor).
20. In case of receipt from the winner of the determination of the supplier (contractor, executor) of the protocol of disagreements, this protocol is subject to joint consideration by the contract service and the initiator of the purchase.
21. If it is necessary to amend the concluded contract, the contract service prepares a draft of the corresponding supplementary agreement to the contract, coordinates it with the Office of Legal Support and Organization of the State Civil Service and the Office of Accounting and Reporting and ensures its signing.
22. The contract service, together with the initiator of the procurement, ensures the acceptance of goods, works, services, as well as the examination of the delivered goods, work performed, services rendered.
23. If necessary, the contract service provides for the creation of an acceptance committee of at least five people to accept the delivered goods, work performed or services rendered, the results of a separate stage of the contract execution in the manner and within the terms established by the contract, and draws up an acceptance document.
24. The contract service prepares and sends to the Accounting and Reporting Department the relevant documents for the organization of payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution in accordance with the current legislation of the Russian Federation and regulatory legal acts of the Republic Crimea.
The department of accounting and reporting within 1 (one) working day informs the contract service about the payment made under the contract (a separate stage of the contract execution).
25. The contract service, together with the Office of Legal Support and Organization of the State Civil Service and the Office of Accounting and Reporting, during the execution of the contract, interact with the supplier (contractor, performer), apply measures of responsibility, including sending to the supplier (contractor, performer) a request for payment of penalties (fines, penalties) in case of delay in performance by the supplier (contractor, performer) of the obligations (including the warranty obligation) stipulated by the contract, as well as in other cases of non-performance or improper performance by the supplier (contractor, performer) of the obligations stipulated by the contract, commit other actions in case of violation by the supplier (contractor, performer) of the terms of the contract.
26. The contract service has the right to request from the structural divisions of the Customer other information and documents necessary for the performance of the functions and powers of the contract service. The structural divisions of the Customer are obliged to submit such documents and information to the contract service in due time.
1. The purchase is carried out on the basis of the needs of GBU "---". The need is substantiated by the person in charge of the referral (hereinafter referred to as the responsible) (Appendix No. 2.1.) In the Service Note, drawn up in accordance with Appendix No. 2.2. on the basis of applications for the supply of goods, works, services previously submitted to the planning and economic department.
2. The procedure for concluding a contract for the supply of goods / performance of work (provision of services) begins only after the Contract Service has received a Service Note of the established form.
3. The service note is provided by the persons responsible for the purchase of goods, works and services for the needs of GBU "---" to the contract service in the form, according to of this manual after agreement with the head physician.
The service note should contain:
The name of the supplied goods, works, services;
The period in which the supply of goods, works, services must be carried out;
The initial (maximum) contract price. The price must strictly correspond to the price of the minimum commercial offer, or in the case of delivery of medical equipment, it must not be higher than the average;
The initial maximum amount (if necessary) should be divided into funding sources: funds of the territorial compulsory medical insurance fund (MHI), funds of the institution received from the provision of paid services (PD), modernization, funds allocated as part of the implementation of social support measures for certain categories of citizens ( BM);
Group and code of OKPD, works, services. Be sure to select the final OKPD code;
OKVED code;
Date and position of the person in charge who submitted the memo;
With memo necessarily provided:
Specification on paper and electronic media (upon delivery) (Appendix No. 2.3.).
Terms of reference on paper and electronic media (when performing work, rendering services) (Appendix No. 2.4.);
Commercial offers (Appendix No. 2.5.);
Price calculation on paper and electronic media (Appendix No. 2.6.).
The specification should contain:
The name of the supplied goods and the OKPD code opposite each item, if there are several OKPD codes;
Characteristics of the goods (all sizes must be presented in ranges and deciphered, it is forbidden to indicate the manufacturer, colors, if necessary to supply goods of a certain color, provide a justification);
Units;
Delivery time (number of days, at the request of the customer or without it);
The contract price includes (cost of goods + delivery + assembly + installation, assembly, disassembly, commissioning, etc.);
Availability and title of the license required for the supply of goods (if necessary);
The terms of reference should contain:
The name of the service provided, the work performed;
List of services provided, work performed;
If it is necessary to replace spare parts, all the necessary spare parts are indicated in the terms of reference, with characteristics and in the required quantity;
The term for the provision of services, performance of work (number of days, at the request of the customer or without it);
The contract price includes: (cost of services + spare parts + replacement of spare parts + transportation costs, etc.);
The presence and name of the license required for the provision of work, services (if necessary);
The commercial offer must necessarily contain:
Organization details;
Outgoing number and date (in the absence of an outgoing number, register a commercial offer with the entering number and date with the secretary of the chief physician);
The goods, works and services presented in the commercial offer must comply with the specification, the terms of reference;
The amount of required goods, works and services;
Price per unit of goods, scope of services, work for each item, indicating all necessary services;
The total price for the required amount of goods, scope of services, works;
Signature (stamp if possible);
The required number of commercial offers is not less than 2 pieces.
When supplying medical equipment related to the Decree of the Government of the Russian Federation of 03.11.2011 No. 881 “On the procedure for forming the initial maximum prices for certain types of honey. equipment ”, it is necessary to select at least 5 manufacturers. And provide inquiries and responses to manufacturers with a memo.
Conditions that are specified in commercial offers(terms of delivery, provision of services, performance of work, payment, etc.) must be similar to the conditions of a memo, technical assignment or specification.
Price calculation:
The calculation of the price for the prices must correspond to the commercial proposal.
The calculation of the price for registration must correspond to the serial number of the specification.
4. The responsible organizes, together with an employee of the contract service, if necessary, consultations with suppliers (contractors, performers) and participates in such consultations in order to determine the state of the competitive environment in the respective markets for goods, works, services, determine the best technologies and other solutions for ensuring state and municipal needs;
5. The responsible person determines and justifies the initial (maximum) price of the contract, including the one concluded with a single supplier (contractor, performer);
6. The person in charge develops and sends to the authorized body applications for identifying suppliers (contractors) in the prescribed form in accordance with the schedule.
7. The responsible person specifies the initial (maximum) price of the contract within the framework of the price justification and provides, as part of the application, a justification for the initial (maximum) contract price.
8. The responsible person eliminates the comments submitted by the authorized body on applications for the identification of suppliers (contractors), sends the relevant information within the prescribed time frame.
9. The head of the responsible department, together with the contract service employee, organizes a mandatory public discussion of the procurement of goods, work or services, based on the results of which, if necessary, prepares changes for making procurement plans, schedules, procurement documentation or ensures the cancellation of the procurement.
10. For the intended use of goods and materials, services are monitored by the person responsible for the direction.
11. Responsible, at the stage of concluding a contract:
11.1. At the request of an employee of the contract service, no later than one day from the receipt of such a request, checks the specification for compliance with the requirements of GBU "---". Checks the amounts specified in the BOM.
11.2. At the request of an employee of the contract service, no later than one day from the receipt of such a request, he gives an answer (with regard to specialized / technical information) regarding a question / request for clarification that has arisen from the procurement participants.
11.3. At the request of an employee of the contract service, no later than one day from the receipt of such a request, checks the proposals of the participants for compliance with the needs of GBU "---".
12. The contract service specialist responsible for the execution of the contract, together with the customer's accounting department:
Pay for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution;
Make payment sums of money on a bank guarantee in cases stipulated by the Federal Law;
They carry out an examination of the delivered goods, work performed, services rendered, involve experts, expert organizations;
Make a return Money entered as security for the execution of orders or security for the performance of contracts.
13. The Department of Information Technologies and Telemedicine provides contract service from the technological side, including providing contract service with EDS Keys, Assists the contract service in working with the EIS
14. To check the results provided by the supplier (contractor, performer), provided for by the contract, in terms of their compliance with the terms of the contract, the Responsible is obliged to conduct an examination on his own.
Appendix No. 2.1.
Responsible list for directions
Appendix No. 2.2.
Agree on limits and define the type
Placing an application __________________
___________________________________
Department (subdivision) ____________________________
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Application
to the order of the Archives Service
Khanty-Mansiysk Autonomous Okrug - Ugra
dated 07.03.2019 No. 28-Pr-23
Regulations
interaction of structural units
Services for Archives of the Khanty-Mansiysk Autonomous Okrug - Ugra and
contract manager for procurement
goods, works, services for state needs
I. General ProvisionsI
This Regulation on interaction between structural divisions of the Archives Service of the Khanty-Mansiysk Autonomous Okrug - Yugra and a contract manager in the procurement of goods, works, services for state needs (hereinafter - the Regulation) establishes the requirements for interaction between structural divisions of the Archives Service of the Khanty-Mansiysk Autonomous Okrug. district - Ugra (hereinafter referred to as the Service) and a contract manager in the procurement of goods, works, services for state needs of the Service (hereinafter referred to as procurement) in accordance with Federal Law No. 44-FZ dated April 5, 2013 “On the contract system in the field of procurement of goods , works, services to meet state and municipal needs ”(hereinafter - Law No. 44-FZ).
The basic concepts used in this Regulation are applied in the same meaning as in Law No. 44-FZ.
This Regulation applies to purchases made by the Service.
Purchases are carried out in accordance with The Civil Code Of the Russian Federation, the Budget Code of the Russian Federation, Law No. 44-FZ and other regulatory legal acts of the Russian Federation and the Khanty-Mansiysk Autonomous Okrug - Ugra and these Regulations.
The structural units of the Service interact on the basis of the principles of openness, transparency of information in the field of procurement, professionalism, efficiency of procurement, responsibility for the effectiveness of meeting the needs of the Service.
II. Procurement planning and justification
1. Procurement planning is carried out on the basis of the objectives of procurement determined taking into account the provisions of Article 13 of Law No. 44-FZ through the formation, approval and maintenance of procurement plans, schedules within the time limits established by Law No. 44-FZ and other regulatory legal acts of the Russian Federation, Khanty-Mansiysk Autonomous Okrug - Ugra and these Regulations.
2. When forming, approving and maintaining the procurement plan, the Contract Manager carries out:
formation of a procurement plan, on the basis of the applications submitted by the specialists of the structural divisions of the Service, initiating the procurement according to the form (annex to these Regulations) of applications;
approval of the formed procurement plan from the head of the Service, or a person replacing him;
publication of the procurement plan in the Unified Information System in the field of procurement (hereinafter - the EIS in the field of procurement) and the Regional Information System in the field of procurement of goods, works, services to meet the state needs of the Khanty-Mansiysk Autonomous Okrug - Yugra (hereinafter - GIS "Goszakaz");
if necessary, on the basis of the application submitted by the structural unit of the Service initiating the purchase, makes the appropriate changes to the procurement plan.
3. When forming the procurement plan, the specialist, structural unit of the Service, initiating the procurement, provides the contract manager with an application in the form (annex to these Regulations) with the attachment of the procurement justification.
4. If there is a need to amend the procurement plan, the specialist of the structural unit of the Service initiating the procurement provides the contract manager with an application in the form (annex to these Regulations) with a justification for the amendments attached.
5. When forming, approving and maintaining the schedule, the Contract Manager carries out:
formation of a schedule, based on the form submitted by the specialists of the structural unit of the Service, initiating the purchase, in the form (annex to these Regulations);
jointly with the specialists of the structural unit of the Service initiating the purchase, preparation of a justification for the purchase;
coordination of the schedule with executive bodies state authorities of the Khanty-Mansiysk Autonomous Okrug - Ugra, implementing a single public policy in the relevant area;
approval of the generated schedule by the head of the Service, or a person replacing him;
publication of the schedule in the EIS in the field of procurement and GIS "Goszakaz";
if necessary, on the basis of the application submitted by the structural unit of the Service initiating the purchase, makes the appropriate changes to the schedule.
6. When forming the schedule, the specialist of the structural unit of the Service initiating the purchase provides the contract manager with an application in the form (annex to these Regulations), with the attachment of the terms of reference and justification of the initial (maximum) contract price.
7. Applications for the formation (amendment) of the procurement plan and the schedule of the application are drawn up in the form (annex to these Regulations) and signed by the head of the structural unit of the Service initiating the procurement.
8. Purchases not provided for in the Schedule cannot be carried out.
III. Organization of supplier identification
(contractors, performers) in a competitive way
9. In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contractual system in the field of procurement of goods, works, services to meet state needs, in accordance with the procurement plan, schedule , within the time frame established by Law No. 44-FZ and other regulatory legal acts of the Russian Federation and the Khanty-Mansiysk Autonomous Okrug - Yugra and these Regulations, the specialist of the structural unit of the Service initiating the purchase independently carries out:
coordination of the terms of reference and justification of the initial (maximum) contract price with the executive bodies of state power of the Khanty-Mansiysk Autonomous Okrug - Yugra, implementing a unified state policy in the relevant area, in cases established by the regulatory legal acts of the Khanty-Mansiysk Autonomous Okrug - Yugra;
development of a draft contract, in terms of the name of the procurement object, terms of fulfillment of the terms of the contract, requirements for the supplied goods (works, services) and warranty obligations, taking into account the standard terms of the contract, which are posted in the EIS in the field of procurement and in the GIS "Goszakaz";
preparation of an opinion on compliance or, non-compliance, applications received from procurement participants with the provisions of the procurement documentation, as well as assessment of applications during a tender or request for proposals;
preparation of clarifications of the provisions of the procurement documentation and the provisions of the contract, in terms of the procurement object of its volumes, terms of performance and warranty obligations, and provision to the contract manager no later than 4 pm on the day of transfer by the contract manager to the specialist of the structural unit of the Service initiating the procurement;
takes part in the consideration of cases on appealing the results of the procedures for determining suppliers (contractors, performers) in the part related to the procurement object;
providing the contract manager with information (documents and information) provided for by the procedure for agreeing to conclude a contract with a single supplier (contractor, performer), in order to agree on the possibility of concluding a contract with a single supplier (contractor, performer) with the executive authority of the Khanty-Mansiysk Autonomous Okrug - Yugra, authorized to exercise control in the field of procurement, in the cases established by Law No. 44-FZ, no later than 3 (three) working days from the date of the decision to carry out procurement from a single supplier (contractor, executor).
Information (documents and information) is transferred by a specialist of a structural unit of the Service to a contract manager in writing with the simultaneous provision of an identical copy in electronic form (on email contract manager). Responsibility for compliance with the deadlines for the provision of such information, as well as for the identity of the information provided in written and electronic forms, is borne by a specialist of the structural unit of the Service.
10. In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet state needs, in accordance with the procurement plan, schedule the contract manager carries out:
selection of a method for determining a supplier (contractor, performer);
clarification within the framework of the justification for the purchase of the initial (maximum) price of the contract and its justification in notices of procurement, invitations to participate in the determination of suppliers (contractors, performers) by closed methods, procurement documentation;
clarification within the framework of the justification for the purchase of the initial (maximum) price of the contract of the price concluded with a single supplier (contractor, performer);
preparation of notices on procurement, procurement documentation (except for the description of the procurement object), draft contracts, changes in procurement notices, procurement documentation, invitations to participate in the determination of suppliers (contractors, performers) in closed ways;
organization of acceptance of the delivered goods, the work performed (its results), the service rendered, as well as individual stages of the delivery of the goods, the performance of the work, the provision of the service stipulated by the contract, including the examination of the delivered goods, the results of the work performed, the service rendered in accordance with the Federal Law, and also separate stages of contract execution, ensuring the creation of an acceptance committee;
interaction with the supplier (contractor, performer) when changing, terminating the contract, as well as when applying measures of responsibility and performing other actions in case of violation by the supplier (contractor, performer) or customer of the terms of the contract;
placement in the EIS in the field of procurement and GIS "Goszakaz" notices of procurement, procurement documentation, in the case of procurement independently;
execution and placement in the EIS in the field of procurement and GIS "Goszakaz" protocols for determining suppliers (contractors, performers) on the basis of decisions of the Unified Commission for Procurement to meet state needs of the Service, as well as protocols on refusal to conclude a contract in case of procurement independently;
verification of the enforcement of the contract in terms of the compliance of the bank guarantee with the requirements of the legislation of the Russian Federation, control of the period for consideration of the received bank guarantee, registration of the refusal to accept the bank guarantee and informing the person who provided the bank guarantee about this, verification of the availability of information about the provided bank guarantee in the register of bank guarantees;
placement in the EIS in the field of procurement and GIS "Goszakaz" clarifications of the provisions of the documentation on the basis of such an explanation provided by a specialist of the structural unit of the Service;
receiving, registering and storing documents for placing orders, as well as storing other documents in the field of procurement, provided for by Law No. 44-FZ;
organization of the conclusion of contracts based on the results of the procedures for determining the supplier (contractor, performer), including the preparation and submission of draft contracts (including protocols of disagreements to them);
preparation and entry of information on the conclusion / termination (amendment) of the state contract in the register of contracts in the EIS in the field of procurement and GIS "Goszakaz";
preparation and placement of a report on the execution of a state contract and (or) on the results of a separate stage of its execution in the EIS in the field of procurement and GIS "Goszakaz";
preparation of an appeal for the purpose of agreeing on the possibility of concluding a contract with a single supplier (contractor, performer) with the executive authority of the Khanty-Mansiysk Autonomous Okrug - Yugra, authorized to exercise control over procurement, in cases established by Law No. 44-FZ.
preparation and placement in the EIS in the field of procurement and GIS "Goszakaz" reports and other information (if necessary) provided for by the legislation of the Russian Federation and regulatory legal acts of the Khanty-Mansiysk Autonomous Okrug - Yugra;
sending to the federal executive body authorized to exercise control in the field of procurement, information necessary to be included in the register of unscrupulous suppliers, about procurement participants who avoided concluding contracts, as well as about suppliers (contractors, performers) with whom contracts were terminated by decision court or in the event of a unilateral refusal of the customer to perform the contract due to a significant violation of the terms of the contracts;
registration of the application and provision required documents, to carry out the procedure for determining the supplier (contractor, executor), to the authorized body of the Autonomous Okrug in accordance with the decree of the Government of the Khanty-Mansiysk Autonomous Okrug - Yugra dated December 6, 2013 No. 530-p "On authorized body, an authorized institution to determine suppliers (contractors, performers) to meet the needs of the Khanty-Mansiysk Autonomous Okrug - Yugra ";
taking part in the consideration of cases on appealing the results of identifying suppliers (contractors, performers) and preparing materials for the performance of claim work;
development of draft contracts in terms of compliance with procurement legislation;
exercises other powers in terms of identifying suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contractual system in the field of procurement of goods, works, services to meet state needs.
11. In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contractual system in the field of procurement of goods, works, services to meet state needs, a specialist in the administrative department in the area of accounting, financial - economic support, provision of functions in the field of procurement, goods, work, services to meet the needs of the Service carries out:
verification of the security of applications and the execution of contracts in terms of verification of information and documents provided by the procurement participant, in case of securing the application and the execution of contracts by depositing funds, providing copies of payment orders for the receipt of such funds to the contract manager no later than 1 (one) business day following on the day of receipt of funds to the account of the Service, as well as monitoring compliance with the deadlines for refunding funds to the procurement participant in accordance with the terms of the contract;
taking into account budgetary obligations under contracts;
providing the contract manager in the event of the execution of the contract (including the execution of the next stage of the contract) copies of all documents confirming the fact of payment for the contract (payment order, etc.) with the obligatory attachment of copies of documents confirming the occurrence of a monetary obligation upon delivery of goods (consignment note and (or ) act, invoice and (or) invoice), performance of work (act, invoice and (or) invoice), provision of services (act, invoice and (or) invoice) indicating the volume of goods supplied, work performed and services rendered no later than 1 (one) business day following the day of drawing up documents confirming the fact of payment for the contract, as well as providing the contract manager with information on debiting funds from the Service's account on the day they are debited.
IV. Procurement from the only one
supplier (contractor, performer)
12. In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet state needs, in accordance with the procurement plan, schedule , the specialist of the structural unit of the Service independently carries out:
preparation of technical specifications (description of the procurement object). When describing the procurement object, methodological documents (methods) approved by the authorized body for determining suppliers (contractors, performers) to meet the needs of the Khanty-Mansiysk Autonomous Okrug - Yugra (hereinafter referred to as the authorized body of the Autonomous Okrug) published on the website of the authorized body are mandatory;
preparation of a justification for the initial (maximum) contract price. The preparation of the justification for the initial (maximum) contract price is carried out in accordance with the Order of the Ministry of Economic Development of Russia dated October 2, 2013 No. 567 "On approval Methodical recommendations on the application of methods for determining the initial (maximum) contract price, the price of a contract concluded with a single supplier (contractor, performer) ”;
in cases established by Law 44-FZ, justifies the impossibility or inappropriateness of using other methods for determining the supplier (contractor, performer), as well as the price of the contract and other significant terms of the contract, in a documented report signed by a specialist of the structural unit of the Service agreed by the direct supervisor and approved by the head of the Service , or by a person replacing him;
coordination of technical specifications for the supply of goods, performance of work, provision of services and justification (calculation) of the initial maximum price of the contract with the executive bodies of state power of the Autonomous Okrug, implementing a unified state policy in the relevant area, in accordance with the list of individual goods, works, services for which technical assignments and justification of the initial (maximum) contract price are subject to mandatory agreement with the executive bodies of state power of the Autonomous Okrug, implementing a unified state policy in the relevant area, government bodies the Autonomous Okrug, determined by the decree of the Government of the Khanty-Mansiysk Autonomous Okrug - Ugra dated December 6, 2013 No. 530-p "On the Authorized Body, the Authorized Institution to Determine Suppliers (Contractors, Executors) to Meet the Needs of the Khanty-Mansiysk Autonomous Okrug - Yugra";
development of a draft contract, in terms of the name of the procurement object, terms of fulfillment of the terms of the contract, requirements for the supplied goods (works, services) and warranty obligations, taking into account the standard terms of the contract, which are posted in the EIS in the field of procurement and GIS "Goszakaz"
organizing the conclusion of the contract, as well as sending the original contracts to the supplier (contractor, performer);
control over the timing of the contract (delivery time for goods, services, work performance);
acceptance of the results of the execution of the contract (stages of the contract) (acceptance of goods, works, services) in accordance with the terms of the contract;
organization and examination of the delivered goods, work performed, services rendered, as well as individual stages (if provided for by the contract) for compliance with the terms of the contract. Based on the results of the examination, draws up an expert opinion;
together with the contract manager, interaction with the supplier (contractor, performer) when changing, terminating the contract, as well as when applying liability measures and taking other actions in case of violation by the supplier (contractor, performer) or customer of the terms of the contract;
provision of information (documents and information) necessary for inclusion in the register of contracts to the contract manager on the day of their preparation and (or) signing;
providing the contract manager with a copy or original of the conclusion based on the results of the examination of the performance of the contract (or its separate stage) of the delivered goods, work performed or services rendered and a document on the acceptance of such results on the day of their preparation and (or) signing;
13. In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet state needs, in accordance with the procurement plan, schedule the contract manager carries out:
preparation and placement of information on procurement from a single supplier (contractor, performer) of the EIS in the field of procurement and GIS "Goszakaz" in cases provided for by Law No. 44-FZ, and on an electronic site for posting information on small-volume purchases;
preparation of a procurement notice from a single supplier (contractor, contractor) and sending it to the executive authority of the Khanty-Mansiysk Autonomous Okrug - Yugra, authorized to exercise control over procurement, in cases stipulated by Law No. 44-FZ;
verification of the enforcement of contracts in terms of control of the period for consideration of the received bank guarantee, registration of refusal to accept the bank guarantee and informing the person who provided the bank guarantee about this, verification of the availability of information about the provided bank guarantee in the register of bank guarantees;
entering information on the concluded / terminated contract, on making changes to the register of contracts, in cases established by Law 44-FZ and other regulatory legal acts of the Russian Federation and the Khanty-Mansiysk Autonomous Okrug - Yugra in the field of procurement;
preparation and placement in the EIS in the field of procurement and GIS "Goszakaz" a report on the execution of a state contract and (or) on the results of a separate stage of its execution;
preparation of materials for conducting claims work;
generates information about the purchase of a small volume and uses price information provided by potential suppliers (contractors, performers), using the GIS "Goszakaz".
In order to identify suppliers (contractors, performers), as well as in order to comply with the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement of goods, works, services to meet state needs, in accordance with the procurement plan, schedule, an administrative specialist the department for the direction of accounting, financial and economic support, ensuring functions in the field of procurement, goods, work, services to meet the needs of the Service carries out:
payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution;
verification of the enforcement of contracts in terms of verification of information and documents provided by the procurement participant, in case of enforcement of contracts by depositing funds, providing copies of payment orders for the receipt of such funds to the contract manager no later than 1 (one) business day following the day of receipt of funds funds to the account of the Service, as well as monitoring compliance with the deadlines for refunding funds to the procurement participant;
return of the security for the execution of the contract, within the time limits established in the contract (if the supplier (contractor, performer) provides security in the form of funds to the account of the Customer), subject to the signing of a document on acceptance of the goods (performance of work, provision of services);
taking into account budgetary obligations under contracts.
providing the contract manager in the event of the execution of the contract (including the execution of the next stage of the contract) copies of all documents confirming the fact of payment for the contract (payment order, etc.) with the obligatory attachment of copies of documents confirming the occurrence of a monetary obligation upon the delivery of goods (invoice and (or) acceptance certificate, and (or) invoice), performance of work, provision of services (act of completed work (services) and (or) invoice, and (or) invoice) indicating the volume of goods supplied, work performed and provided services no later than 1 (one) business day following the day of drawing up documents confirming the fact of payment for the contract, as well as providing the contract manager with information on debiting funds from the Service's account on the day they are debited.
V. Responsibility
14. Persons participating in the procurement process to meet the needs of the Service are liable in accordance with the current legislation of the Russian Federation, taking into account the delineation of powers provided for by these Regulations.
Vi. Final clause
15. In all other respects not specified in these Regulations, the persons participating in the procurement process to meet the needs of the Service are guided by the current legislation of the Russian Federation, the Khanty-Mansiysk Autonomous Okrug - Yugra and other regulatory legal acts in the field of procurement of goods, works, services to meet government needs.
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Acting
ON APPROVAL OF THE ORDER OF REGULATION OF THE CONTRACT SYSTEM OF THE KRASNODAR REGION (as amended on January 29, 2018)
| Document's name: | (as amended on January 29, 2018) |
| Document Number: | 177 |
| Type of document: | System order Krasnodar Territory |
| Host body: | |
| Status: | Acting |
| Published: | |
| Date of adoption: | December 25, 2015 |
| Revision date: | 29 january 2018 |
ON THE APPROVAL OF THE ORDER OF INTERACTION OF THE CONTRACT MANAGER WITH STRUCTURAL UNITS OF THE DEPARTMENT WHEN PLANNING AND IMPLEMENTING PROCUREMENT TO SUPPORT THE NEEDS OF THE DEPARTMENT FOR REGULATING THE CONTRACTUAL SYSTEM
DEPARTMENT FOR REGULATING THE CONTRACT SYSTEM OF THE KRASNODAR REGION
ORDER
ON THE APPROVAL OF THE ORDER OF INTERACTION OF THE CONTRACT MANAGER WITH STRUCTURAL UNITS OF THE DEPARTMENT WHEN PLANNING AND IMPLEMENTING PROCUREMENT TO SUPPORT THE NEEDS OF THE DEPARTMENT FOR REGULATING THE CONTRACTUAL SYSTEM
Document with changes made:
(on the procedure for application, see paragraph 4 of the order of the Department for Regulation of the Contract System of the Krasnodar Territory of January 29, 2018 N 5).
____________________________________________________________________
Pursuant to the order of the Department of Regulation contract system Krasnodar Territory of December 15, 2015 N 167 "On the appointment of an official responsible for procurement to meet the needs of the Department for the regulation of the contract system of the Krasnodar Territory", in order to implement the Federal Law of April 5, 2013 N 44-FZ "On the contract system in in the field of procurement of goods, works, services to meet state and municipal needs ", coordination of activities and determination of the main activities and directions in the procurement of goods, works, services to meet state needs, I order:
1. To approve the Procedure for interaction of the contract manager with the structural divisions of the department when planning and implementing purchases to meet the needs of the department for regulating the contract system of the Krasnodar Territory (annex).
2. To the head of the department of information and technical support of the department E.V. Nechaev to ensure the placement of this order on the main page of the website www.gz-kuban.ru, as well as in the section "Contract system in the field of procurement".
3. Control over the execution of the order shall be entrusted to the first deputy head of the department, IB. Akulov.
4. The order comes into force from the date of its signing.
Head of department
A.A. ADASKO
Application. PROCEDURE FOR INTERACTION OF THE CONTRACT MANAGER WITH STRUCTURAL UNITS OF THE DEPARTMENT WHEN PLANNING AND IMPLEMENTING PROCUREMENT TO SUPPLY THE NEEDS OF THE DEPARTMENT FOR REGULATING THE CONTRACT SYSTEM OF THE CREDITS
Application
APPROVED
by order of the department
on the regulation of contract
systems of the Krasnodar Territory
dated December 25, 2015 N 177
1. General Provisions
This procedure for the interaction of the contract manager with the structural divisions of the department in planning and carrying out purchases to meet the needs of the department for regulating the contract system of the Krasnodar Territory (hereinafter referred to as the Procedure) was developed in order to streamline the joint work of the contract manager with the structural divisions of the department when planning purchases, identifying a supplier (contractor, contractor), the conclusion of contracts, the execution of the results of the execution of contracts for the supply of goods, the performance of work, the provision of services in accordance with the Federal Law of April 5, 2013 N 44-FZ "On the contract system in the field of procurement of goods, works, services for the provision of state and municipal needs "(hereinafter - Law N 44-FZ).
This Procedure applies to procurement through a request for quotations, electronic auction, an open tender, a tender with limited participation, a two-stage tender, a request for proposals if the auction is recognized in electronic form, or a repeated tender void in accordance with Law N 44-FZ, as well as for procurement from a single supplier (contractor, contractor).
2. Concepts and definitions
2.1. The state customer is the department for regulation of the contract system of the Krasnodar Territory (hereinafter referred to as the department).
2.2. Notification of procurement - a set of information about the procurement by the department, provided for by the relevant articles of Law N 44-FZ, depending on the method of determining the supplier (contractor, executor).
2.3. Procurement documentation - documentation for the implementation of the procurement procedure, posted in the unified information system or before the commissioning of the specified system on the official website of the Russian Federation in the information and telecommunications network "Internet" (hereinafter - the official website), when using competitive methods of identifying suppliers (contractors , performers).
2.4. EIS is a unified procurement information system.
2.5. Procurement documentation - documentation for the implementation of the procurement procedure, posted in the EIS when using a competitive method for determining the supplier (contractor, executor).
2.6. Procurement initiator - a structural subdivision of a department initiating the purchase of goods, works, services in order to exercise the powers, tasks and functions of this structural subdivision, department.
Additionally, in order to implement the powers, tasks and functions of the department itself, the initiators of the procurement of goods, works, services are:
a) in the field of providing services, the costs of which are formed in accordance with the standards established by federal and regional regulatory legal acts, the purchase of stationery, household supplies, medical examination of civil servants of the department - the department of civil service, personnel and budget accounting;
b) in the field of technical maintenance and repair of organizational, computing technology, server equipment, refilling cartridges, access to the Internet, procurement of software, computer and organizational equipment, components for it - the department of information and technical support.
Any structural subdivision of the department in accordance with the instructions of the head of the department can also be identified as the initiator of the purchase.
3. Functional responsibilities of the contract manager and structural divisions of the department when planning and implementing purchases for the needs of the department
3.1. Contract manager:
3.1.1. When planning purchases:
a) develops a procurement plan, prepares changes to be made to the procurement plan, places the procurement plan and the changes made to it in the EIS (in cooperation with the head of the civil service, personnel and budget accounting department);
b) ensures the preparation of a procurement justification when forming a procurement plan, schedule;
c) develops a schedule, prepares changes to be made to the schedule, places the schedule and the changes made to it in a single information system (in cooperation with the head of the civil service, personnel and budget accounting department);
d) organizes the approval of the procurement plan and procurement schedule;
e) generates a description of the procurement object in accordance with the order of the department dated February 5, 2016 N 16 "On approval of the application form for determining the supplier (contractor, performer), the procedure for sending it to the department for regulation of the contract system of the Krasnodar Territory" (hereinafter - the order of the department N 16 *) forms, if necessary, corrects columns and lines from the approved forms in agreement with the supervising deputy head of the department, coordinates with the initiator of the purchase;
by order of the Department for Regulation of the Contract System of the Krasnodar Territory dated January 29, 2018 N 5.
_______________
* Hereinafter, the words "Department Order No. 1" in the corresponding cases are replaced by the words "Department Order No. 16" in the corresponding cases -.
f) determines and justifies the initial (maximum) contract price, the price of a contract concluded with a single supplier (contractor, performer) when forming a procurement schedule;
g) determines the method of determining the supplier (contractor, executor).
3.1.2. When determining suppliers (contractors, performers):
a) clarifies the preliminary description of the procurement object, the initial (maximum) price of the contract, the price of the contract concluded with a single supplier (contractor, performer);
b) establishes the advantages and limitations in the implementation of purchases in accordance with the norms of the current legislation;
c) ensures the implementation of purchases from small businesses, socially oriented non-profit organizations, establishes, if necessary, the requirement to involve subcontractors, co-executors from among small businesses, socially oriented non-profit organizations in the execution of the contract;
d) prepares and sends in writing or in the form of an electronic document clarifications of the provisions of the procurement documentation;
e) ensures the conclusion of contracts, the submission of the necessary documents for the conclusion of a contract with a single supplier (contractor, performer) based on the results of failed procedures for determining the supplier in the cases established by Law No. 44-FZ to the relevant authorities;
f) justifies in a documented report the impossibility or inappropriateness of using other methods for determining the supplier (contractor, performer), as well as the price of the contract and other essential terms of the contract in case of procurement from a single supplier (contractor, performer) to conclude a contract;
g) organizes the submission to the federal body authorized to exercise control in the field of procurement, information about procurement participants who avoided concluding contracts, for inclusion in the register of unscrupulous suppliers (contractors, performers).
3.1.3. Upon execution, amendment, termination of the contract:
a) ensures the acceptance of the delivered goods, the work performed (its results), the services rendered, as well as the individual stages of the delivery of the goods, the performance of the work, the provision of the service (in cooperation with the initiator of the purchase);
b) organizes payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution (in cooperation with the civil service, personnel and budget accounting department);
c) interacts with the supplier (contractor, performer) when changing, terminating the contract, applies measures of responsibility, including sending to the supplier (contractor, performer) a demand for payment of penalties (fines, penalties) in case of delay in the supplier's (contractor's, performer's) obligations (including the warranty obligation) stipulated by the contract, as well as in other cases of non-fulfillment or improper fulfillment by the supplier (contractor, performer) of the obligations stipulated by the contract, takes other actions in case of violation by the supplier (contractor, performer) of the terms of the contract (in cooperation with the department organizational and legal work);
d) organizes the examination of the delivered goods, work performed, services rendered, if necessary, ensures the involvement of experts, expert organizations;
e) prepares a document on the acceptance of the results of a separate stage in the execution of the contract, as well as the delivered goods, work performed or services rendered;
f) posts in the EIS a report containing information on the performance of the contract, on the observance of the intermediate and final deadlines for the performance of the contract, on the improper performance of the contract (indicating the violations committed) or on the non-performance of the contract and on the sanctions that were applied in connection with the violation of the terms of the contract or its non-performance, amendment or termination of the contract during its execution, information on amendment of the contract or termination of the contract, with the exception of information constituting a state secret;
g) organizes the inclusion in the register of unscrupulous suppliers (contractors, performers) of information about the supplier (contractor, performer) with whom the contract was terminated by a court decision or in connection with the unilateral refusal of the department to fulfill the contract;
h) draws up and places in a unified information system a report on the volume of purchases from small businesses, socially oriented non-profit organizations;
i) organizes the inclusion of information on contracts concluded by the department in the unified register of state and municipal contracts.
3.1.4. When exercising other powers provided for by Law No. 44-FZ, including:
a) organizes, if necessary, consultations with suppliers (contractors, performers) and participates in such consultations in order to determine the state of the competitive environment in the relevant markets for goods, works, services, determine the best technologies and other solutions to meet state needs;
b) organizes a mandatory public discussion of the procurement of goods, work or services, based on the results of which, if necessary, prepares changes to be made to procurement plans, schedules, procurement documentation or ensures the cancellation of the procurement;
c) takes part in the approval of requirements for certain types of goods, works, services purchased by the department (including the marginal prices of goods, works, services) and (or) standard costs for ensuring the functions of the department;
d) If necessary, participates in the consideration of cases on appealing against actions (inaction) of the department, including appealing the results of identifying suppliers (contractors, performers), and prepares materials for the implementation of claims work (in cooperation with the department of organizational and legal work);
e) checks the bank guarantees received as security for the execution of contracts for compliance with the requirements of Law N 44-FZ;
f) informs the person who provided the bank guarantee in case of refusal of the department to accept the bank guarantee, indicating the reasons that served as the basis for the refusal;
g) organizes the return of funds contributed as security for the execution of contracts;
h) generates and sends to the procurement monitoring department information on procurement (including planning, identifying suppliers (performers, contractors), concluding (executing) contracts in the manner and terms established by the department.
3.2. Department of organizational and legal work:
3.2.1. Develops standard drafts of department contracts.
3.2.2. Coordinates draft contracts in preparation for the procurement.
3.2.3. Provides the necessary legal assistance to the contract manager when changing, terminating the contract, applying measures of responsibility to the supplier (contractor, executor), including when sending to the supplier (contractor, executor) a claim for payment of penalties (fines, penalties) in case of delay in performance by the supplier (contractor) , the performer) of the obligations (including the guarantee obligation) provided for by the contract, as well as in other cases of non-performance or improper performance by the supplier (contractor, performer) of the obligations provided for by the contract.
3.3. Department for organizing tenders for goods, works, services:
3.3.1. Carries out actions in accordance with the decree of the head of administration (governor) of the Krasnodar Territory dated February 26, 2014 N 133 "On the Procedure for interaction of executive authorities of the Krasnodar Territory, state treasury institutions of the Krasnodar Territory, budgetary institutions Krasnodar Territory in the procurement of goods, works, services to meet the state needs of the Krasnodar Territory with the department for regulation of the contract system of Krasnodar Territory "(hereinafter - Resolution No. 133) in the case of procurement through open tenders, tenders with limited participation, two-stage tenders, auctions in electronic form in cases where the initial (maximum) price of the contract exceeds five hundred thousand rubles, requests for proposals in case of recognition of the auction in electronic form (if the initial (maximum) price of the contract exceeds five hundred thousand rubles), the repeated tender failed in accordance with Law No. 44 -FZ;
3.3.2. Interaction with the contract manager at the procurement stage, providing consulting and technical assistance.
3.4. Bidding Support Department:
3.4.1. Prepares minutes of meetings of procurement commissions based on decisions taken by members of the procurement commission;
3.4.2. Provides organizational and technical support for the activities of procurement commissions, including verifying:
a) compliance of participants, applications of participants with the requirements established by Law No. 44-FZ;
b) engages experts, expert organizations (in accordance with clause "d" of subsection 3.1.3 of section 3.1 of this Procedure);
c) carries out an examination of the applications of participants and provides the contract manager with the result of the examination no later than 2 days before the meeting of the procurement commission;
d) places in the EIS the protocols provided for by Law N 44-FZ;
e) ensures the safety of envelopes with applications for participation in procurement, security, inviolability and confidentiality of those submitted in the form electronic documents applications for participation in procurement and ensures consideration of the content of applications for participation in procurement only after opening envelopes with applications for participation in procurement or opening access to applications for participation in procurement submitted in the form of electronic documents;
f) provides an opportunity for all procurement participants who have submitted bids for participation in the procurement, or their representatives, to be present at the opening of envelopes with bids for participation in the procurement and (or) opening access to the bids for participation in the procurement submitted in the form of electronic documents;
g) ensure the implementation of audio recording of the opening of envelopes with applications for participation in procurement and (or) opening access to applications for participation in procurement submitted in the form of electronic documents;
h) ensures the storage, within the time limits established by the current legislation, of the protocols drawn up in the course of the procurement, bids for participation in procurement, procurement documentation, amendments made to the procurement documentation, clarifications of the provisions of the procurement documentation and audio recording of the opening of envelopes with bids for participation in procurement and (or) opening access to applications for participation in procurement submitted in the form of electronic documents.
3.5. Department of Civil Service, Personnel and Budget Accounting:
3.5.1. Provides information for the formation of a procurement plan for each purchase:
a) on the codes of the type of expenses according to the budget classification of the Russian Federation, determined in accordance with the budgetary legislation of the Russian Federation for inclusion in categories 34 - 36 identification code purchases;
b) on the amount of financial security for the procurement.
3.5.2. Provides information for the formation of a procurement schedule for each purchase:
a) the amount of the advance (if the payment of the advance is provided), the stages of payment (if the execution of the contract and its payment are provided in stages);
b) KBK code.
3.5.3. Carries out:
a) payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of the contract;
b) return of funds contributed as security for applications or security for the execution of contracts.
3.5.4. Coordinates the generated procurement plan and procurement schedule on paper.
3.5.5. Forms a forecast of the volume of products purchased for state needs at the expense of the budget of the Krasnodar Territory and off-budget sources of funding.
3.6. Heads of structural divisions of the department:
3.6.1. A preliminary register of the needs of the structural unit for the next financial year and the planning period is formed in order to form a plan and schedule of purchases, provide the minimum characteristics of the procurement objects included in the preliminary register of the needs of the structural unit, and the approximate initial (maximum) price of the contract, the price of the contract concluded with a single supplier (contractor, performer).
3.6.2. If necessary, act as initiators of purchases and take part in the acceptance of goods (works, services).
4. Interaction of the contract manager with the structural divisions of the department at the stage of procurement planning
4.1. Heads of structural divisions of the department:
a) annually form a register of the needs of the structural unit for a period corresponding to the validity period of the regional law on the budget of the Krasnodar Territory for the next financial year and planning period, in the form in accordance with Appendix No. 1 to this Procedure;
b) submit by January 20, formed and agreed with the supervising deputy head of the department, the register of the needs of the structural unit to the contract manager.
(Subparagraph as amended by the order of the Department for Regulation of the Contract System of Krasnodar Territory dated January 29, 2018 N 5
4.2. Contract manager:
a) forms a consolidated preliminary register of the department's needs (Appendix No. 2), coordinates it with the deputy head of the department supervising the work of the contract manager;
b) conducts a preliminary market research in order to form descriptions of objects of purchase for goods, works, services included in the consolidated preliminary register of the department's needs (agreed with the initiator of the purchase), as well as identifying their prices from open sources of information;
c) makes adjustments based on the results of preliminary research into the consolidated preliminary register of the department's needs, coordinates it on paper with the supervising deputy head of the department and approves the head of the department;
d) by February 15, transfer the approved consolidated preliminary register of the department's needs to the departments of civil service, personnel and budget accounting and rationing in the field of procurement;
(The subparagraph as amended by the order of the Department for Regulation of the Contract System of the Krasnodar Territory dated January 29, 2018 N 5 is applied when planning for 2020.
e) in order to analyze the purchases made in the reporting year and make a decision on the need (no need) to amend the departmental list of certain types of goods, works, services in respect of which the department has determined requirements for consumer properties (including quality) and other characteristics (including marginal prices goods, works, services), annually, by February 1 of the current year, provides the procurement regulation department with information on the purchases made by the department for the reporting financial year in the context of the following criteria for each procurement object:
OKPD code 2;
the name of the purchased goods (works, services);
the amount of payments in rubles under contracts, information about which is included in the register of contracts;
the number of concluded contracts, information about which is included in the register of contracts;
the number of concluded contracts, information about which is not subject to inclusion in the register of contracts.
(The subparagraph was additionally included by order of the Department for Regulation of the Contract System of the Krasnodar Territory dated January 29, 2018 N 5)
4.3. Head of the Department of Civil Service, Personnel and Budget Accounting:
a) within the period established by the Ministry of Finance of the Krasnodar Territory (hereinafter - the Ministry of Finance), on the basis of the consolidated preliminary register of the department's needs, forms a preliminary estimate of the department and a register of department needs (Appendix No. 3), approves the head of the department, sends a copy of the preliminary estimate with The attached copy of the register of department needs, supplemented with information about the BCC for each position, is transferred to the contract manager to form a preliminary procurement plan of the department;
b) after reporting by the Ministry of Finance of the control figures, it forms a draft cost estimate and makes adjustments to the register of the department's needs, supplements it with information necessary to form a procurement schedule (the approximate time for placing an order and executing a contract, based on the planned financing conditions and obtaining the scope of rights by the department in monetary terms), agrees with the deputy head of the department, approves with the head of the department and transfers it to the contract manager within 10 working days from the moment the Ministry of Finance communicates the control figures;
c) after the department receives the volume of rights in monetary terms to accept and fulfill obligations, within two working days form an estimate of expenses and a register of the department's needs, agree on it with the supervising deputy head of the department, approve with the head of the department, transfer it to the contract manager.
4.4. Contract manager:
a) after receiving the approved draft cost estimate with a preliminary register of the department's needs attached to it, form a preliminary procurement plan by July 1;
b) after receiving the cost estimates and the register of the department's needs approved by the head of the department, supplemented with the information necessary for the formation of the schedule:
Makes appropriate adjustments to the purchasing plan of the department;
Forms a preliminary procurement schedule for the department, coordinates it with the supervising deputy head of the department;
Forms a description of the procurement object, agrees with the initiator of the procurement, approves with the head of the department;
Carries out measures to form the initial (maximum) contract price, the price of a contract concluded with a single supplier, contractor, performer in accordance with Article 22 of Law N 44-FZ;
Based on the results of the measures taken to form the initial (maximum) contract price, the price of a contract concluded with a single supplier, contractor, performer, makes changes to the register of department needs, the preliminary schedule of the department, coordinates them with the supervising deputy head of the department;
c) after the department has received the volume of rights in monetary terms to accept and fulfill obligations, receive an estimate of costs and a register of the department's needs:
Within eight working days, he corrects the procurement plan, the schedule of the department in accordance with the documents provided, coordinates them with the supervising deputy head of the department, approves with the head of the department;
Within three days from the date of approval these documents places the information contained in them in the EIS.
The term for approval of the plan, the procurement schedule of the department cannot exceed ten working days from the day the department receives the volume of rights in monetary terms to accept and fulfill obligations.
The term for posting on the official website of the procurement plan, the schedule of the department cannot exceed three working days from the date of approval of these documents.
4.5. Department of regulation in the field of procurement:
a) analyzes the purchases made in the reporting financial year;
b) determines:
the share of payment for certain types of goods, works, services under contracts, information about which is included in the register of contracts, in the total amount of payment for contracts included in the specified register;
share of contracts for the purchase of a certain type of goods, works, services in the total contracts concluded in the reporting financial year;
c) on the basis of the calculations made, makes a decision on the need (no need) to amend the departmental list of certain types of goods, works, services, in respect of which the department has determined requirements for consumer properties (including quality) and other characteristics (including limit prices of goods, works, services);
d) if necessary, make changes to the relevant legal act of the department on standardization in accordance with the established procedure.
(Clause 4.5 is additionally included by order of the Department for Regulation of the Contract System of the Krasnodar Territory dated January 29, 2018 N 5)
5. Interaction of the contract manager with the structural divisions of the department at the stage of procurement
5.1. Before making each purchase, the contract manager:
a) carries out work to clarify the description of the procurement object, drawn up at the stage of procurement planning, makes adjustments if necessary, coordinates the description of the procurement object with the initiator and approves it with the supervising deputy head of the department, or with the head of the department;
b) forms a rationale for the initial (maximum) contract price, the price of a contract concluded with a single supplier (contractor, performer), approves from the head of the department;
c) forms a draft contract, coordinates it with the department of organizational and legal work and approves it with the head of the department.
5.2. Purchase from a single supplier (contractor, contractor):
The contract manager forms a contract, concluded with a single supplier (contractor, performer), signs with the head of the department.
5.3. Procurement through open tenders, tenders with limited participation, two-stage tenders, auctions in electronic form in cases where the initial (maximum) price of the contract exceeds five hundred thousand rubles, requests for proposals in case of recognition of an auction in electronic form (if the initial (maximum) price contract exceeds five hundred thousand rubles), re-tender failed in accordance with Law N 44-FZ.
The contract manager together with the department for organizing tenders for goods, works, services, and the department for ensuring the conduct of tenders:
a) carry out actions in accordance with Resolution N 133;
b) the application provided for in clause 3.4 of Resolution No. 133 is signed by the contract manager with the deputy head of the department in charge of him, with an accompanying memorandum, to the name of the supervisor of the department for organizing tenders for goods, work, services of the deputy head of the department for further actions in accordance with Resolution No. 133.
5.4. Implementation of purchases by conducting requests for quotations, an auction in electronic form in cases where the initial (maximum) price of the contract does not exceed five hundred thousand rubles, a request for proposals, except for the recognition of an auction in electronic form (if the initial (maximum) price of the contract in accordance with the documentation on auction in electronic form exceeds five hundred thousand rubles) failed in accordance with Law N 44-FZ.
5.4.1. Contract manager:
a) generates documentation regarding the procurement and approves from the supervising deputy head of the department, or from the head of the department;
b) generates a notice of the procurement, develops and approves the procurement documentation (hereinafter referred to as the documentation), with the exception of previously approved documents and information;
c) places information on the procurement provided for by Law N 44-FZ in the EIS;
d) makes a choice electronic platform where electronic auctions will be held;
e) on the basis of a request for clarification of the provisions of the documentation, forms, sends and places in the EIS responses to requests for clarification of the provisions of the documentation;
f) generates and places in the EIS information on amendments to the notice of procurement and (or) documentation in the manner and terms provided for by Law N 44-FZ;
g) generates and places the EIS notice on the cancellation of the determination of the supplier (contractor, executor);
h) informs the department for ensuring the conduct of the auction about the placement of the notice of the procurement and all stages of its conduct with a memo.
5.4.2. Bidding Support Department:
a) accepts applications for participation in the request for quotations in accordance with the norms provided for by Law No. 44-FZ;
b) engages experts, expert organizations in cases stipulated by Law N 44-FZ;
c) carries out actions to determine suppliers (contractors, performers) provided for by Law N 44-FZ.
6. Implementation of purchases in the event of circumstances that could not be foreseen at the date of approval of the schedule
6.1. Procurement initiator:
a) coordinates the need for procurement with the supervising deputy head of the department or the head of the department;
b) agrees with the head of the civil service, personnel and budget accounting department the financial feasibility of the procurement, the approximate initial (maximum) contract price, or the contract price, when purchasing from a single supplier (contractor, executor), the terms of placing the order and executing the contract, the procedure payment, budget classification code;
c) transfers to the contract manager information on the need for procurement with a minimum description of the procurement object in the form approved by order No. 16 of the department.
6.2. Contract manager:
a) prepares the appropriate changes for inclusion in the schedule, procurement plan;
b) approves the schedule with the changes made by the head of the department and places it in a unified information system.
All subsequent actions of the contract manager and employees of structural divisions are carried out in the manner prescribed by this regulation, depending on the method of determining the supplier (contractor, performer).
7. Conclusion, execution, modification and termination of the contract
7.1. Contract manager:
a) organizes the signing of the contract by the parties;
b) organizes the placement of the draft contract in a unified information system (before it is put into operation - sending the draft contract through the operator of the electronic trading platform) when determining a supplier (contractor, performer) by conducting an electronic auction, as well as the subsequent placement of the signed contract in a unified information system in accordance with the established procedure;
c) sends, within the prescribed time period, the draft contract to the person with whom the contract is to be concluded (with a copy of the minutes of the meeting of the commission in the cases provided for by Law No. 44-FZ) during tenders, request for quotations and request for proposals, and also sends to the specified person one copy of the contract signed from the department;
d) forms and sends, in accordance with the established procedure, an appeal to the executive authority of the Krasnodar Territory, authorized to exercise control in the field of procurement to agree on the possibility of concluding a contract with a single supplier (contractor, performer) in accordance with paragraphs 24, 25 of part 1 of article 93 of Law No. 44 -FZ;
e) enters information about concluded contracts in the "Register of contracts" section on the official website of state and municipal purchases and transfers the relevant information (state contract, printout from the register of contracts on the inclusion of information about the concluded contract, in cases established by Law N 44-FZ) with an accompanying a note to the head of the department of civil service, personnel and budget accounting;
g) sends information to the procurement control body when the winner of the determination of the supplier (contractor, performer) avoids concluding a contract, and whose application or proposal has been assigned a second number, or in case of evasion sole participant who submitted an application or offer and with whom a contract is concluded;
h) checks the bank guarantee provided by the procurement participant as security for the performance of the contract for compliance with the requirements of the legislation of the Russian Federation and procurement. Decision agreed with the head of the department of organizational and legal work.
7.2. The head of the civil service, personnel and budget accounting department checks the security for the execution of the contract sent by the procurement participant (if elected by the person with whom the contract is concluded, as security for the execution of the contract, the transfer of funds to the account specified in the documentation).
7.3. The procedure for interaction of the contract manager with other structural divisions during the execution, amendment and termination of the contract:
1) Contract manager:
a) Controls the fulfillment by the supplier (contractor, performer) of the terms of the contract;
b) carries out a set of measures together with the head of the department of organizational and legal work when the head of the department makes decisions about the need to change, terminate the contract, apply measures of responsibility to the supplier (contractor, performer).
8. The procedure for interaction of the contract manager with other structural divisions when accepting goods (works, services) and paying for the delivered goods (work performed, services rendered)
8.1. Contract manager:
a) ensures the acceptance of the delivered goods (work performed, services rendered, results of a separate stage of contract execution) together with the acceptance committee;
b) organizes the examination of the delivered goods, the work performed, the services rendered, the involvement of experts, expert organizations in the cases provided for by Law N 44-FZ;
c) transfers the documents for payment received from the supplier (contractor, executor), to the head of the civil service, personnel and budget accounting department with a memo.
8.2. The head of the civil service, personnel and budget accounting department pays for the delivered goods (work performed, services rendered) and, within one day from the date of payment, transfers the relevant documents confirming the fact of payment to the contract manager.
9. Interaction of structural divisions of the department in determining the standards for the quantity and price of goods, works, services
(The section is additionally included by order of the Department for Regulation of the Contract System of the Krasnodar Territory dated January 29, 2018 N 5)
9.1. When included in the register of needs of a structural unit of the department of goods, works, services, the standards for the quantity and prices of which are not determined by the act of the department, the following actions are carried out:
9.1.1. The head of the structural unit initiating such a purchase:
a) forms a reasoned justification for the need to purchase such a product, work, service, indicating, among other things:
Functions of the department, which is ensured by purchasing such goods, work, services;
Purchase objectives;
The expected positive result achieved through the use of the delivered goods, work, services;
b) indicates the characteristics of the goods, work, services sufficient to identify the object of the procurement (minimum description of the object of the procurement) and form a request for the provision of price information in the manner prescribed by Article 22 of Law N 44-FZ, as well as the approximate range of prices in the operating market. If there is a need to purchase a product from a specific manufacturer, this need is also subject to justification;
c) coordinates the need with the department of civil service, personnel and budget accounting for the availability of limits for budget obligations and / or budgetary allocations for this purchase;
d) coordinates the need with the first deputy / deputy head of the department in charge of the direction of the department's activities (carried out in the presence of budgetary commitments and / or budgetary allocations for this purchase). In the event of temporary absence (vacation, sick leave, long business trip, etc.), the need is coordinated with the person authorized to perform duties during the period of his absence;
e) coordinates the need with the head of the department;
f) transfers the above documents simultaneously with the register of needs of the structural unit of the department to the contract manager.
9.1.2. Contract manager:
a) carries out a set of measures to determine the price of purchased goods, works, services, taking into account the provisions of Article 22 of Law N 44-FZ;
b) transfers to the procurement regulation department the documents specified in sub-clause 9.1.1 of this section, and the price information obtained as a result of the implementation of the measures provided for in clause "a" of this sub-clause no later than March 10.
____________________________________________________________________
During 2018, the period specified in this subparagraph is equal to a calendar month from the date of approval of the consolidated preliminary register of the department's needs - order of the Department for Regulation of the Contract System of the Krasnodar Territory dated January 29, 2018 N 5.
____________________________________________________________________
9.1.3. Department of regulation in the field of procurement:
a) examines the documents received from the contract manager for their sufficiency to determine the quantity and price standards. If it becomes necessary to obtain additional documents and information, sends the corresponding request (s) to the structural unit (s);
b) after receiving the missing documents within a period not exceeding a calendar month, takes the following actions:
Submits for consideration at a meeting of the Public Council under the department the issue of the need to make appropriate changes to the department rationing act;
Ensures the formation, signing and placement in the UIS of the minutes of the meeting of the Public Council at the department, adopted following the consideration of the issue specified in paragraph "b" of this subparagraph;
Develops a draft of the relevant order, an explanatory note to it;
In order to conduct public control, places a draft order and an explanatory note to it in the EIS;
Based on the results of the discussion, for the purpose of public control, if necessary, ensures the adoption of a decision on amendments to the draft legal acts, taking into account the proposals public associations, legal entities and individuals;
Ensures the signing of the draft order by the head of the department, places it in the EIS on time;
Informs the structural unit of the department initiating the purchase of goods, work, services, the civil service, personnel and budget accounting department, the contract manager about the determination of the quantity and price standards for the corresponding procurement object.
9.2. If during the financial year there is a need for the purchase of goods, works, services, the standards for which have not been determined, the structural divisions of the department carry out the activities provided for in clause 9.1 of this Section (except for the need to form a register of the needs of the structural division) in the following terms:
a) contract manager - within a calendar month from the date of receipt of a complete set of documents;
b) the department of rationing in the field of procurement - within a calendar month from the date of receipt of the last document required to determine the standard for the quantity and price of goods, works, services.
9.3. In the course of determining the standard for the quantity and price of goods, work, services, the procurement regulation department has the right, in agreement with the head of the department, to request from the structural unit of the department initiating such a purchase additional documents and information regarding the procurement object, confirming the validity of its procurement.
Head of department
A.A. ADASKO
Appendix N 1. REGISTER OF STRUCTURAL UNITS NEEDS
Appendix N 1
to order
interaction of the contract manager
with structural divisions of the department
in planning and implementation
purchases to meet the needs of the department
on the regulation of contract
systems of the Krasnodar Territory
Agreed:
on the regulation of contract
systems of the Krasnodar Territory
_____________ (FULL NAME.)
"___" ___________ ___ G.
REGISTER OF STRUCTURAL UNITS NEEDS
_____________________________________________
(NAME OF STRUCTURAL UNIT)
FOR ________________ YEAR
unit of measurement | Quantity, volume | Orien. article, rub. | Justification of the need | |||||
TOTAL PURCHASES: |
Department head | ___________________________ | ______________________ |
(Signature) |
Head of department
on the regulation of contract
systems of the Krasnodar Territory
A.A. ADASKO
Appendix N 2. CONSOLIDATED PRELIMINARY REGISTER OF NEEDS OF THE DEPARTMENT FOR REGULATING THE CONTRACT SYSTEM OF THE KRASNODAR REGION FOR ____________ YEAR
Appendix N 2
to order
interaction of the contract manager
with structural divisions of the department
when planning and carrying out purchases
to meet the needs of the department
regulation of the contract system
Krasnodar Territory
Agreed:
department for regulation of contract
systems of the Krasnodar Territory
________________ (FULL NAME.)
"___" ___________ ___ G.
Agreed:
Deputy Head of Department
on the regulation of the contract system
Krasnodar Territory
________________ (FULL NAME.)
"___" ___________ ___ G.
Agreed:
Deputy Head of Department
on the regulation of contract
systems of the Krasnodar Territory
________________ (FULL NAME.)
"___" ___________ ___ G.
I approve
head of department
on the regulation of contract
systems of the Krasnodar Territory
________________ (FULL NAME.)
"___" ___________ ___ G.
CONSOLIDATED PRELIMINARY REGISTER OF NEEDS OF THE DEPARTMENT FOR REGULATING THE CONTRACT SYSTEM OF THE KRASNODAR REGION FOR ____________ YEAR
Name of types of products (goods, works, services) | Procurement initiator | unit of measurement | The minimum necessary requirements for the subject of the contract | Time for delivery of goods, performance of work, provision of services |
||||||
TOTAL PURCHASES: | ||||||||||
Contract manager
____________________________ ______________________
(signature) (full name)
Head of department
on the regulation of contract
systems of the Krasnodar Territory
A.A. ADASKO
Appendix N 3. REGISTER OF NEEDS OF THE DEPARTMENT FOR REGULATING THE CONTRACT SYSTEM OF THE KRASNODAR REGION FOR ______________ YEAR
Appendix N 3
to order
interaction of the contract manager
with structural divisions of the department
when planning and carrying out purchases
to meet the needs of the department
regulation of contract
systems of the Krasnodar Territory
Agreed:
first deputy head
department for regulation of contract
systems of the Krasnodar Territory
_____________ (FULL NAME.)
"___" ___________ ___ G.
I approve
head of the department for
regulation of contract
systems of the Krasnodar Territory
______________ (FULL NAME.)
"___" ___________ ___ G.
REGISTER OF NEEDS OF THE DEPARTMENT FOR REGULATING THE CONTRACT SYSTEM OF THE KRASNODAR REGION FOR ______________ YEAR
Name of types of products (goods, works, services) | Procurement initiator | unit of measurement | Estimated cost, rub. | Justification of the purchase (in accordance with Article 18 of the Federal Law N 44-FZ) | The minimum necessary requirements for the subject of the contract | Time for delivery of goods, performance of work, provision of services | |||||||||||||||||
TOTAL PURCHASES: | |||||||||||||||||||||||
| Document's name: | |
| Document Number: | 177 |
| Type of document: | |
| Host body: | Department for regulation of the contract system of the Krasnodar Territory |
| Status: | Acting |
| Published: | Document has not been published |
| Date of adoption: | December 25, 2015 |
| Revision date: | 29 january 2018 |
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