Small business automation software. Automation of the retail trade: methods of implementation. Mutual settlements with counterparties

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Date of publication: 01.12.2016

Full name in Russian:

Limited Liability Company "Insales Rus"

Abbreviated name in Russian:

LLC "Insales Rus"

Name in English:

InSales Rus Limited Liability Company (InSales Rus LLC)

Legal address:

125319, Moscow, st. Academician Ilyushin, 4, building 1, office 11

Mailing address:

107078, Moscow, st. Novoryazanskaya, 18, p. 11-12, BC "Stendhal"

INN: 7714843760 Checkpoint: 771401001

Bank details:

The main parameters to be guided by when choosing the right equipment for the automation of a retail store are the planned traffic, the size of the store and the size of your budget. In this article we will look at different options a ready-made store automation solution, ranging from small shop with low traffic to a medium-sized store with over 200 clients per day. For each option, the corresponding equipment and approximate prices of the ready-made solution are offered.

Automation of a small store in which goods are launched in their free time from sales

In this case, we are talking about a store with a traffic of no more than 70 customers per day, in which workplace the cashier is combined with the work place of the commodity manager (i.e. both functions are performed by one person) and new product starts up while there are no visitors. In this case, according to our experience, the following combination is the most convenient:

Cashier Atol 30F "turnkey" - 20,300 rubles;

Atol 30F has a throughput of up to 70 checks per day, check tape 57 or 44mm, small in size, and can support Wi-Fi and 3G. The complete set of the "turnkey" cash desk includes a fiscal drive for 15 months, registration of the cash desk with the IFTS, connection to the OFD and an electronic signature.

1C: Retail - 4,000 rubles;
Connecting a cash desk to 1C - 1,500 rubles;

In this variant, the cash register is connected to a personal computer or laptop. On the same computer, 1C: Retail is installed, which will be used both as a cash program and as a product accounting program.

1C: Retail 8. Basic version
The software is designed to automate stores with a large number of employees. The software is also used as a cash program. You should buy 1C: Retail 8 basic version because of the support of two modes of database distribution. There is an RIB for sales channels, as well as jobs. The configuration is designed for autonomous and independent operation.

There is support for data exchange with "Management" and "Company Accounting". It is possible to create whole software packages... On 1C: Retail 8 basic version, the price is at a fairly attractive level.

Vendor code: 5066
3,600.00 ₽ buy
Vendor code: 5499
2,300.00 ₽ buy
Fiscal registrar Atol 30F
Fiscal registrar without auto-cut and receipt width up to 57 mm. Up to 100 checks / day, mains powered. USB

Vendor code: 5085
from 11,300.00 ₽

Total:
= 35 150 rubles all store automation.

Solution for a small store in which goods are introduced during sales

This option is more convenient, since there is no need to interrupt sales to introduce a new product. In such a store, a separate cashier's workplace and a commodity manager's place are organized.
In this case, a set of equipment for store automation looks like this:

For the cashier's workplace:

POS computer Atol NFD10 - 23 800 rubles;

A POS computer is more reliable than a conventional personal computer because it is designed specifically for trading. In addition, it does not have a fan, which means it will not make noise and clog up with dust.

POS-monitor Atol sj 1088 - 8 636 rubles;
Frontol xPOS program - 6 500 rubles;
Connecting the cash register to Frontol xPOS - 1,500 rubles;

As a software, we offer Frontol xPOS - a budget solution that supports most of the connected equipment, has flexible configuration for any client's needs (bonuses, discounts) and has minimal system requirements.

box office Atol 55F "turnkey") - 32 300 rubles;

Atol 55F has a throughput of up to 250 checks per day, a receipt tape width of 57 or 44 mm and an auto cut.

1D barcode scanner Winson WNL 5000g - 2 350 rubles;

Vendor code: 5540
6,750.00 ₽ buy
POS monitor ATOL LM10
The device has the optimal display resolution, color depth, brightness and contrast parameters, which will allow the cashier to spend a lot of time at work without harm to health and well-being.

Vendor code: 5364
10,428.00 ₽ buy
POS computer ATOL NFD10 PRO - a solution for the cash register.

Vendor code: 5633
30,020.00 ₽ buy
Winson WNL-5000g barcode scanner
Laser scanner Winson WNL-5000g-USB is designed to read one-dimensional barcodes at a speed of 120 scans / s. It is one of the most budgetary models. Capable of reading high density barcodes (up to 5 mil). Support for the "Hands-Free" mode allows you to use the equipment, freeing the operator's hands (requires the purchase of an optional stand).

Vendor code: 5499
2,300.00 ₽ buy
Fiscal registrar ATOL 55F
Fiscal registrar with auto-cut and receipt width up to 57 mm. Up to 200 checks / day, mains powered. USB, Ethernet, RS232, DN.

Vendor code: 5002
from 24,600.00 ₽

For the work place of a commodity expert: personal computer or laptop +

1C: Retail as a product accounting program - 4,000 rubles;
Installation, configuration and training to work with 1C - 7,000 rubles;

In terms of price / quality ratio, 1C: Retail is the best options commodity accounting system. If necessary this program can be added to fit specific needs: change printed forms documents, create reports and processing for loading goods from Excel. Also, Retail allows you to set up the sale of alcoholic beverages both individually and in bulk. The program is easily customizable and, unlike other commodity accounting systems, is not overloaded with unnecessary functionality and is easy to learn.

1D barcode scanner for assigning barcodes to goods - 2 350 rubles;

Outcome:
store automation cost = 88 436 rubles.

Mid-size store automation

The average number of visitors to such a store is from 200 people. For a store with such a throughput, for the sake of greater reliability, it is recommended to have 2 cashier workstations and 1 merchandise manager, since in case of any problems with cash equipment the sale will not stop at one checkout.
In this case, the package will look like this:

For 2 workplaces of cashiers:

2 POS computers Atol NFD10 - 47 600 rubles;
2 POS-monitors Atol sj 1088 - 17 272 rubles;
2 cash desks Atol 22F "turnkey" - 67 820 rubles;

Atol 22 has a throughput of up to 250 checks per day, a receipt tape width of 80 or 57 mm and an auto cut.

2 Frontol xPOS programs - 13,000 rubles;
Connection of cash registers to Frontol xPOS - 3,000 rubles;
2 barcode scanners Datalogic Magellan 800i - 22 576 rubles;

This stationary omnidirectional scanner allows you to simply carry the goods in front of the scanner to be added to the receipt, increasing the speed of the cashier.

Datalogic Magellan 800i 2D barcode scanner (EGAIS)
Vendor code: 5484
11,281.20 ₽ buy
Frontol xPOS software
Frontol xPOS is a professional software designed to automate a cash register at retail enterprises. It is developed on an innovative platform, compatible with different operating systems.

Vendor code: 5540
6,750.00 ₽ buy
POS monitor ATOL LM10

10 October 2016

Regardless of the size of the trading enterprise, trade automation is now quite real - the option for a small store will be inexpensive and at the same time will make the customer service process much faster. In any store, there are necessarily two stages of working with goods: receiving them from suppliers and selling them to customers. Accordingly, a certain employee is assigned to each stage. Receives goods, keeps records of them and is responsible for the timely replenishment of stocks of the commodity specialist, and the cashier serves the customers. The larger the store, the more employees are required to perform these functions.

What can automation of a small store give? First of all, it becomes possible to create a database in the computer, to enter into it all the goods that are available. This means that the commodity expert can at any time see information about the availability of goods of each type, analyze the best-selling items and draw up a schedule of upcoming purchases.

For the seller, a constant problem is to keep in mind the prices of hundreds of all kinds of goods, and now this does not have to be done, as well as to look into the reference notebook. , on the POS - a scanner, and it is enough to hold a label with a barcode in front of it, so that the name of the product and its price will appear on the terminal display. Very small peripheral device - magnetic information reader with bank cards- will allow you to make settlements with buyers by bank transfer: buyers increasingly prefer to pay in this way.

Such an improvement is convenient, even if the automation of a clothing store has been carried out, in which there are only a few dozen items of goods, and when selling food, either stationery When the cashier had to keep hundreds and thousands of nomenclature items in his memory, the use of a computer not only greatly simplifies the work, but also makes mechanical errors impossible.

Smallest set of equipment

So what could be the most simple automation trade - an option for a small store. Imagine what this smallest store could be. Even if this is not a kiosk, but a stationary room, the area of its trading floor is minimal, the warehouse of goods is located here - in the back room or under the counters, the merchandiser and the cashier are one and the same person, most often these positions are taken by the owner himself point of sale.

Naturally, there is no procurement department either, structural divisions, branches, exit trade and other things that are found in supermarkets do not exist. But it is even possible to automate the At Home store, which is considered the smallest format in retail.

Automating store accounting requires a computer. But it is not at all necessary to purchase a powerful POS terminal - if the store owner has an old PC lying around that has long been replaced by a more powerful one, it can be made to serve a little longer, since the store automation system does not require a lot of memory, processor power and computer speed.

If your computer runs a Windows operating system, even if it is far from the latest model, it is easy to connect the minimum necessary peripherals to it:

portable compact barcode scanner connected to a computer with a wire with a USB connector - this communication interface is available on any computer equipment;

a fiscal registrar or a printer that prints checks - which is more necessary depends on the taxation system used by the outlet;

a bank card reader, if it is supposed to provide customers with the possibility of cashless payments.

For printing barcode labels, a receipt printer is quite suitable - you can choose an inexpensive design that works with different kinds materials.

Computer programs

Is your old PC running Windows? This means that any store automation program can work for you. This operating system will support even powerful programs with developed databases and systems for analyzing turnover, the more feasible is the simplest automation of trade - an option for a small store. The software itself is not particularly complicated, the composition of peripheral devices is minimal, the system is easy to set up, especially since the computer is the only one, you won't have to create a network, and everything will work stably.

It is sometimes considered a disadvantage to one feature that such automation has. retail- programs for a merchandiser and for a cashier are not able to function simultaneously. You can either receive and receive goods, or sell. But if the only universal specialist works in the store, he is also the owner, he somehow has to do these things one by one. At the stage of receiving goods, he will work as a commodity manager, accept the goods, print labels, enter new information to the database, and then start serving customers, already working as a cashier.

Big cities are beginning to demand that all retail outlets, even small ones, introduce trade automation: Moscow was the first to make such demands. Not wanting to bear the significant costs that a retail automation system requires, small business owners strive to use the cheapest office equipment, standard software, aiming to comply with legal requirements and at the same time make their work easier. In case of trade expansion, it is also not necessary to buy new technique: if they are divided, it is enough to install another equally simple computer, and connect it to the network with the first one - this is not a difficult task.

The store is too small, the assortment is small, there are few buyers, there are not many sales personnel, and the budget for automation is quite modest. But even small retail stores it is important to control and manage business processes. For sales management, it is important to analyze competitors, pricing, marketing. For inventory management, sales are analyzed, stocks are tracked, and an operational order of goods is carried out. Working with clients involves expanding customer base, loyalty programs, feedback. Also, from the point of view of financial management, it is necessary to control settlements with suppliers, calculate salaries.

The owner of a small store has to carry out operational management independently, including analytics, planning and execution control. Even a small mistake can result in large losses.

The most popular argument against small store automation is expensive. However, if we compare the trade automation option for a small store and financial losses a non-automated enterprise due to the dishonesty of employees, delays in ordering products, unsatisfied customers - the argument about the high cost is refuted.

On average, the automation of a small store pays off within 6 months, and the benefits of optimizing management business processes become obvious immediately, as soon as you start using the accounting system in your operational work.

Trade automation options for a small store:

Packing bulk goods (cheese, sausage, confectionery) before arriving at the counter, while still in stock. To do this, you need to install an electronic scale in the warehouse with the function of printing labels with bar codes. After the goods arrive on the counter, lay it out.
Weigh the goods at the checkout (vegetables, fruits). Then the cashier, using electronic scales without printing labels, weighs the goods, enters the product code. In this case, the cost is calculated automatically.

Automation of a small outlet (or automation of a small store) is an option for small tents, shops, pavilions, i.e. where the jobs of a merchandiser and a cashier are combined. The most budget-friendly option for full automation of a small store.

Small store automation will require the following components:

- Computer or laptop with Windows ( provided by the customer);
- Software (cashier's workplace and goods manager's workplace are combined).
Additionally selected for a specific store and purchased:
- Barcode scanner from 1500 rubles;
- Online fiscal registrar from 18,000 rubles or a printer of UTII receipts from 9,000 rubles (depending on the tax system).

This is the minimum set of components for automating a small store. As you can see, there are very few positions. Moreover, a high-performance computer is not required. the software is specialized and does not consume a lot of resources.

When does it make sense to turn to the automation of a small outlet? First of all - if you do not have structural units, remote warehouses, supply departments. In short, if you have a small shopping room and a small warehouse, and the functions of a seller and a commodity manager are represented in a single person. In this case, the workplace of both the seller and the goods manager are combined on one computer. This combination significantly saves your cash, since you only need one computer, one scanner. There is no need to create a network. All the necessary software will be installed on this single computer and, depending on what operation you perform: sale or acceptance of goods, you will work either in the cashier's program or in the working environment of a commodity manager.

The main advantage of such automation of a small store is the minimum cost, no need to lay networks, the stability of the software. it is installed on one computer.

The disadvantage of such automation is that the receipt of goods and the implementation of the sale are not possible at the same time. In addition, in the event of a computer failure, the entire system fails. In the future, in case of expansion of the store, you will have to organize an additional place for a commodity manager, because automation of a small retail outlet still imposes certain restrictions on the process of trade and warehouse operations.