Public procurement expert. What are the requirements for public procurement specialists. Why you shouldn't ignore vocational training

As you know, from July 1, 2016, the employer is obliged to apply the requirements for qualifications and professional standards to the employee who will engage in procurement, if the same requirements and standards are established (Article 195.3 of the Labor Code of the Russian Federation). On the this moment, professional standards “procurement specialist” and procurement expert ”were introduced by the Orders of the Ministry of Labor of Russia No. 625n and 626n, respectively.

Let's take a look at what requirements an employer should make to a job seeker who wants to work in the field of procurement and what professional qualities a specialist and expert in the field of procurement should have.

Procurement specialist.

According to the professional standard established by Order of the Ministry of Labor of the Russian Federation No. 625n, a procurement specialist is engaged in the control and management of procurement for the efficient and effective use of funds allocated to meet state, municipal and corporate needs. Based on this, the professional standard applies not only to customers operating under 44-FZ, but also 223-FZ.

Labor functions are expressed in four clauses (generalized labor functions), each of which has specific subclauses (labor functions):

In fairness, it should be noted that not all of the listed labor functions apply simultaneously to customers working under 44-FZ and 223-FZ. For example, the rationale for procurement is provided for by the norms of Law No. 44-FZ, and Law No. 223-FZ does not provide for such measures, but it is not forbidden to prescribe the possibility of this procedure in the procurement regulation. Also, procurement control is in the hands of state and municipal authorities, not customers.

However, using the data from the section III Order of the Ministry of Labor of the Russian Federation No. 625n, we can compare the generalized labor functions specified in the Order with the possible names of positions, professions listed in the section.

1. Procurement for state, municipal and corporate needs:

• Procurement Specialist;
• contract service worker;
• contract manager.

For these workers to carry out their functional responsibilities established the requirements for the availability of secondary vocational education, as well as additional professional education(under the programs of advanced training and professional retraining in the field of procurement).

2. Procurement for state, municipal and corporate needs:

• procurement consultant;
• contract service worker;
• contract manager.

For these workers, the level of education requirements is already higher - higher education (bachelor's degree) is required, as well as additional vocational education (under qualification improvement and professional retraining programs in the field of procurement).

3. Expertise of procurement results, contract acceptance:

• Leading Specialist;
• contract service worker;
• deputy head of the department;
• the head of the department;
• the head of the contract service;
• contract manager.

Here, of course, a higher education is required, corresponding to the level of "specialty", "master's degree" and additional vocational education (under the programs of advanced training and professional retraining in the field of procurement). In addition, experience is required practical work at least 4 years.

4. Procurement control:

• advisor;
• deputy;
• supervisor.

Just as in the third paragraph, these workers must have higher professional education, additional professional education (obtained through professional development programs and (or) professional retraining programs in the field of procurement. In addition, there are requirements for practical work experience, namely - at least 5 years in the field of procurement, including in managerial positions for at least 2 years.

After analyzing these data, we can come to the conclusion that in order to carry out purchases under 223-FZ, theoretically, one employee may be enough - a "leading specialist" who can perform three generalized labor functions at once. Of course, if the customer has the ability to divide the functions among several employees, each of them will perform his own set of such functions, corresponding to his professional level.

As we have already found out earlier, the fourth generalized labor function does not in any way apply to customers working under 44-FZ or 223-FZ, but is carried out by representatives of state or municipal bodies.

It is also worth noting that for each generalized function, a skill level is established, which increases as the functional responsibilities become more complex.

An expert in the field of procurement.

IN general information, designated in the Order of the Ministry of Labor of the Russian Federation No. 626n, it is indicated that the main purpose of the type of this professional activity is the study and assessment of the subject of expertise, preparation of expert opinions, consulting in the implementation of procurement to meet state, municipal and corporate needs.

There are already three categories of generalized labor functions, which in turn include labor functions. For ease of perception, we will express this information in a diagram.

As in the case of considering the professional standard "procurement specialist", we turn to the section III, but already the Order of the Ministry of Labor of the Russian Federation No. 626n in the same way comparing the generalized labor functions with the possible names of positions, professions presented in this section.

1. Consulting in the field of procurement for state, municipal and corporate needs:

• procurement consultant;
• senior procurement specialist;
• contract manager.

To carry out these functional duties, the employee must have higher education at the bachelor's level, have additional professional education obtained through advanced training programs in the field of procurement, and practical experience must be at least three years in the field of procurement. And, such an employee must meet skill level 6.

2. Expertise in procurement for state, municipal and corporate needs:

• procurement expert;
• contract manager.

Here, the employee corresponds to the 7th level of qualification, has a higher professional education (specialty, master's degree), has completed additional professional education under advanced training programs and (or) professional retraining programs in the field of procurement. And the experience of practical work of this employee in the field of procurement must be at least 4 years.

3. Organization of work on examination and consulting in the field of procurement for state, municipal and corporate needs:

• deputy head / director (department, department, organization);
• head / director (department, department, organization);
• contract manager;
• head of the contract service.

An employee performing these functions must correspond to the 8th level of qualification, have a higher education (specialty, master's degree), undergo additional professional education under advanced training programs and (or) professional retraining in the field of procurement. Practical work experience should be at least 5 years in the field of procurement, including at least 3 years in managerial positions.

Basically, the functions specified in this professional standard are applied by employees of various regulatory bodies. Customers can only implement the function of performance examination and examination of the results of contract performance. Moreover, this applies only to customers operating under Law No. 44-FZ, in particular, according to Part 3 and Part 4 of Art. 94, the customer is obliged to conduct an examination of the results provided by the supplier (contractor, performer), provided for by the contract, in terms of their compliance with the terms of the contract. The examination can be carried out as on their own , and with the involvement of experts or expert organizations... The function of carrying out the examination by the forces of the customer can be performed by him contract manager , the qualification level of which exactly meets the requirements of the standard.

Examination of the performance and results of the performance of the contract.

Let's take this job function as an example and consider what kind of employee can perform it according to the professional standard “procurement expert”. according to part 3.2.2 of the professional standard, the employee performs a certain set labor actions , possesses necessary skills armed with a set necessary knowledge and also meets certain ethical standards .

Labor actions carried out by the employee, are concluded in the implementation of the examination of the performance of the contract, the compliance of the completed contract with the conditions established in the contract, the verification of the compliance of the quality of goods, works, services with the conditions established in the contract. Besides, this employee is engaged in the preparation and execution of a document in the form of a conclusion based on the results of the examination.

From the labor actions we have considered, the requirements for necessary skills an employee who must be able to use computing and other auxiliary equipment, communications and communications. And, it goes without saying, to identify violations of the performance of the contract and the results of the completed contract during the examination, as well as to identify violations of the quality of goods, works, services. And based on the results of the examination - to draw up and draw up an opinion.

In order to perform the labor functions mentioned by us, the employee must have necessary knowledge :

• the requirements of the legislation of the Russian Federation and regulatory legal acts regulating activities in the field of procurement;
• fundamentals of civil, budgetary, labor and administrative legislation in terms of application to procurement;
• economic foundations and specifics of pricing in the market by areas;
• fundamentals accounting in terms of application to procurement;
• basics of statistics in terms of application to procurement;
• peculiarities of preparation of procurement documentation;
• the procedure for establishing pricing factors and identifying quality characteristics that affect the cost of goods, works, services (in areas);
• features of claim work;
• methodology for conducting an examination of the compliance of the results stipulated by the contract with the terms of the contract;
• ethics business communication and rules of negotiation;
• labor discipline and internal labor regulations;
• labor protection requirements.

An important feature of a real professional, in addition to the impeccable performance of the assigned tasks, of course, is his observance of ethical standards. Thus, procurement experts should:

• maintain the confidentiality of information agreed with the customer;
• comply with the ethics of business communication;
• take an active position in the fight against professional dishonesty;
• carry out the examination objectively and impartially, without a couple of personal interests;
• do not hide or ignore reliable facts that refute the logic of the research and calculations during the examination;
• not to disclose materials of working research without the consent of the employer;
• do not create conflict situations at the workplace and in relations with the customer;
• do not take actions that damage the reputation of the organization;
• do not commit actions that discredit the profession and reputation of colleagues;
• not to allow slander and dissemination of information discrediting other organizations and colleagues.

As we can see, professional standards do not just describe the labor functions that a particular employee must perform, but they are brought in line with these labor functions various professional quality that must be met by a procurement specialist and a procurement expert. Considering a kind of a portrait of an employee, the employer will be able to most accurately navigate in the choice of the specialist he is looking for. And the latter, in turn, has guidelines, based on which he will be able not only to bring his professional level in line with his position, but also to understand what steps must be taken for further professional and career growth.

You can learn more about professional standards by following the links:

Finding the right job for yourself today is not easy. After all, she should not only help support herself and her family, but also allow her to realize herself as a professional in her field. And the majority of job seekers who wish to find a job officially expect to receive a full social package and related benefits. Among available vacancies the position of a procurement specialist is not uncommon. What do these kind of employees do? At what enterprises is there a need for them? What responsibilities should be performed this specialist? Is it necessary to get a full-fledged higher education for this or is it enough to take courses? Procurement specialist is a popular vacancy today. Therefore, later in the article we will consider the answers to the above questions.

The essence of the document

What is the job description of a specialist for a special internal document of a certain organization, which clearly and clearly sets out the basic requirements for an applicant for this position, the circle of all his professional duties is described, as well as official rights, a framework that determines the degree of his responsibility for negligent work. Its presence is mandatory in any enterprise where there is a position of "procurement specialist". The responsibilities of the employee must be properly defined in order for their function to be carried out in the company as expected. What does the latter consist of?

Specialist functions

Despite the fact that the position in question appeared relatively recently, the professional standard "Procurement Specialist" is fully formed and contains strict requirements. After all, such employees were required before. For example, similar professional functions were performed by employees enrolled in the staff of enterprises and industrial organizations... Then this position had a different name: logistics engineer.

So what does the job of "purchasing specialist" mean? In short, without revealing to the reader the numerous nuances of professional responsibilities that reflect the features labor activity and production of a certain company, then the main task of such an employee is to permanently provide the organization with any necessary materials or goods.

The general function, which reflects the professional standard "Specialist in the field of procurement", (namely: providing the enterprise with the goods and materials necessary for its adequate functioning), among other things, includes a fairly large number of indirect responsibilities, such as the analysis of the actual ratio of quality products offered by suppliers and their market value.

Purpose and structure

It is the job description, as noted above, that is one of the two main documents (the second is the employment contract concluded with the employee), which determine what a procurement specialist must perform in the course of his work. The formation of this document is the primary task of management, because, according to current legislation, an employee cannot perform any duties, except for those that were clearly described in the contract that he entered into during the employment process. And this document, as a rule, makes a link in the specified place, urging to refer to the job description. That is why many specialists pay such attention to it.

What should the job description of the specialist in question look like? It is important that it is drawn up in accordance with the standards and forms that are adopted in the region. So, the document in question should be drawn up in such a way that it necessarily contains the following sections:

• The first section is entirely devoted to data on the agreement and approval of the text itself. of this document... To do this, everyone who took part in these processes must record this fact by putting their personal signatures with their transcripts, and also indicate the corresponding dates. In the coordination, as a rule, personnel are involved, as well as directly the department to which a certain employee will belong.
• In the next section, you must list all the current requirements for the candidate for the position in question. They should describe in detail the required education, knowledge and practical skills, the required work experience, as well as age and other characteristics that may apply to this particular position. In addition, you should provide a complete list of all documentation (including both the internal acts of the company and legislative acts of national importance), which the new employee will need to carefully read. And also the section under consideration describes the place of office in general staffing table, the procedure and conditions for accepting a candidate for a job, a mechanism for dismissal or replacement of an employee, for the period of his non-long-term absence. It is important to identify the immediate supervisor of the new employee.
• In the main section of the instruction in question, it is necessary to list everything that is expected of the employee in the course of his professional activity (all his job duties, as well as rights). The more accurately the duties of a specialist are described in the instructions, the more likely it is that the work will be performed correctly, which will benefit the enterprise. Rights are inextricably linked with responsibilities. As a rule, these include: the right to decent working conditions; the right to receive the data necessary for the performance of their duties; the right to propose activities designed to improve the workflow.
• The last section usually deals with what responsibility the employee will incur if he performs his professional duties in an improper way.

Features of the document

What defines the terms of reference that a procurement specialist has? 44-FZ, or the federal law, which reflects the current legal requirements. According to him, the document in question has much in common with the job description of a procurement specialist. However, there are a number of differences that distinguish the position of "procurement specialist". The responsibilities of these two workers are not identical. Knowing these differences is especially important for employees and management. large enterprises, which, as a rule, provide for the presence of these two posts.

That is why, even before the final formation of the job description, it is important to thoroughly understand the basic requirements for candidates. So, you need to know what the qualifications of a procurement specialist should be, as well as how to delimit the responsibilities of these employees.

Practice shows that the duties of the employee who deals with purchases are significantly more than those who are engaged in procurement. In the official hierarchy, the first position is significantly higher than the second. Similarly, the level of salary differs. That is why it would be logical that the requirements for a candidate for the position of "procurement specialist", whose duties are much more significant, would be much higher and stricter. This should be taken into account when drawing up a job description. A procurement specialist (or rather, a candidate for this position) can write a resume successfully only if he familiarizes himself with the standard requirements for the applicant in advance.

Likewise, the professional responsibilities of employees should also be clearly delineated. This will help to establish well-coordinated interaction both between the specialists themselves and between the entire departments that are subordinate to them.

Requirements for a procurement specialist

The specifics of a particular profession determines a number of special requirements specific to a particular profession that are presented to candidates for the position. And in this area, there are also certain criteria. The procurement specialist is selected based on the skills and knowledge available. Thus, the candidate must:

• have an analytical mind;
• be able to make decisions even in conditions of constant stress and take full personal responsibility for their results;
• be able to process large amounts of information and competently maintain current documentation;
• have the skills of conducting business negotiations in order to reach the desired result for the company;
• clearly understand how customs are organized and how transport companies operate;
• be a confident user of a personal computer, as well as be able to use all the programs necessary to perform professional functions.

Among other things, any employer has the right to formulate other requirements that are necessary in order to perform well the work. A procurement specialist is an essential component of a company's success. For example, if the company is engaged in foreign economic activity, then such an employee may be required to know foreign languages... Therefore, it is important to write your resume correctly. Procurement Specialist is a position that allows many to realize their abilities brightly. It's worth the risk.

Rights

Job responsibilities of a specialist in public procurement will be discussed further, but now it is important to figure out what rights he has.

• Show initiative in the field of making various proposals that could improve or facilitate the flow of the work process, which is related exclusively to the performance of this employee of his functions.
• Demand from your immediate supervisor absolute assistance in matters related to the implementation of the employee's rights or obligations.
• Require the company's management to provide the department with all the necessary organizational and technical conditions, as well as the timely preparation and execution of working documents and reports that an employee needs to carry out his professional duties.
• To establish a relationship between the divisions of the company and certain divisions of some third-party organizations, which are necessary in order to quickly resolve emerging procurement issues, which invariably fall within the competence of the chief procurement manager.

Responsibility

What does the lead procurement specialist include in his or her terms of reference?

• Monitoring and ensuring the implementation of the procurement plan for each month.
• Administrative responsibility for the disclosure of classified information that internal documents companies are defined as corporate secrets, and which is officially the property of a particular enterprise.
• Personal compliance with all existing house rules, as well as compliance with discipline standards.
• Implementation of procurement transactions, as well as the conclusion of relevant contracts with various organizations or individuals, if required.
• Fulfillment of fire safety requirements and safety regulations, in order not to cause any harm to the company's employees or its material property.
• Careful implementation of all received instructions, instructions, orders, orders, orders of the immediate superior, as well as general director firms.
• Responsibility for applying or facilitating application as material damage and direct damage business reputation companies.
• Responsibility for neglect of their own official duties, which are determined by the current instruction, as well as the current legislative acts of the Russian Federation.

Working conditions

What does the job description of a procurement specialist say about according to which this employee should work? The mode of employment of a person occupying the position in question in the company is determined by the internal labor regulations drawn up specifically for a particular enterprise, as well as by an agreement that is concluded with new employees in the process of employment. Among other things, these conditions provide for the need to periodically go away on business trips to carry out official tasks.

The procedure for familiarization with the job description

Conclusion employment contract, which, in fact, marks the moment of employment, is the ideal time for the future employee to carefully study what is included in the procurement, that is, to get acquainted with the job description. How to record the fact that the employee has been provided with all the necessary information? There are several ways. Among them, the following are distinguished:

• personal signature (and its decryption), as well as the date, which indicate that the procurement specialist has already carefully studied his duties and is ready to confirm this; placed in a special magazine, which is specially designed for these purposes;
• a separate note that the employee has been fully informed, which is certified by the personal signature of an individual employee directly under the text of the job description itself, intended to familiarize each new candidate;
• a similar mark, also certified by the signature and date, which is placed under the text of the individual job description, personally prepared for an individual employee, which is subsequently attached to his personal matter set up at the enterprise.

Conclusion

A procurement specialist is a special employee of the company who is engaged in the implementation and control of the process of supplying the company with the necessary production activities goods, all kinds of materials, various raw materials. This employee is also engaged in the preparation and verification of all reporting documents that are related to his direct responsibilities. Among other things, the specialist in question must have developed analytical thinking and good communication skills in order to be able to correctly assess the profitability of the proposed transaction and competently negotiate with suppliers.

It is equally important in practice to know exactly how products should be checked for compliance with the declared quality criteria. Such a specialist should be able to handle a personal computer and high level own computer programs that he will need in the course of performing his basic job responsibilities; make important decisions in short time even under pressure and in conditions of constant stress, because the success of the entire enterprise directly depends on their effectiveness; process large amounts of information in a timely manner and draw appropriate conclusions; perfectly navigate the current conditions of the functioning of the customs, as well as in the peculiarities of the work of individual transport companies with whom this organization cooperates. These employees must understand the basic intricacies of choosing the necessary materials, understand exactly how they should be transported, and also stored so that they do not lose their useful properties and presentation... It is also desirable, and sometimes a prerequisite, to have some experience in the field of procurement. Usually active and energetic people are hired for this position. It is these candidates that have the chance that they will fill this vacancy.

If you are considering working as a purchasing professional, it is important to first learn the typical job description(a typical document that accurately defines the range of rights, duties and responsibilities of a particular employee). This will help you familiarize yourself with the upcoming working conditions and find out all its subtleties in advance. That way you can figure out whether it's worth continuing your efforts to get the job or looking elsewhere. If everything suits you, then you need to try to make sure that you also meet all the requirements of the company. To do this, it is necessary to find out as much as possible about the organization itself, as well as about its business activity, volumes of production and sales, and at the same time about the main technical features.

You should take the issue of your own employment extremely seriously. It is important to study in advance as much information as possible about the company in which you want to get a job, as well as directly about the desired position. To do this, you must carefully and study the job description for the chosen specialty. The standard form of this document for most professions is freely available, therefore, if necessary, anyone can always familiarize themselves with it. The more prepared you are, the better your chances of getting what you want. And let the work give you only pleasant emotions!

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The National Technological University (NTU) is an institution that provides services in the field of additional vocational education on the basis of a license issued by the Moscow Department of Education. We invite persons with higher education of bachelor's, specialist's and master's degrees to study according to professional standard No. 552, approved by order of the Ministry of Labor of the Russian Federation No. 626n dated 09/10/2015.

Why you shouldn't ignore vocational training

Professional standard "Expert in the field of procurement" focused on the disclosure of the professional activities of specialists. Responsibility for non-application of this professional standard is provided for by Article 5.27 of the Administrative Offenses Code of the Russian Federation and involves the imposition of fines up to 50,000 rubles. for each offense.

Purpose of the program professional retraining "Expert in the field of procurement"- formation of listeners professional competencies on the study and evaluation of examination subjects, preparation of expert opinions and consulting in the course of procurement.

Training of experts in the field of procurement according to the professional standard This:

• consulting in the field of procurement for state, municipal and corporate needs;
• expertise in procurement for state, municipal and corporate needs;
• organization of work on examination and consulting in the field of procurement for state, municipal and corporate needs, etc.

On the professional development courses procurement experts increase the level of their professionalism, update existing knowledge and master modern methods of solving professional problems.

After paying for the course, you get round-the-clock access to the training Internet portal of the National Technological University. Training is carried out in full-time, part-time and remote form... The knowledge that you get in the course of training will help you to competently and fully master the expertise and consulting in the procurement process.

Why you should opt for our University

Make an order for the service by phone or via special form on this site and we will call you back at any time convenient for you. Also, you can visit the National Technological University in person and be convinced of the high quality of the education provided.

We are guaranteed to offer you:

• affordable prices;
• highly qualified teaching staff;
• individual approach and flexible schedule learning;
• personal manager;
• impeccable quality of service;
• modern material and technical base;
• free consultations and much more.

An expert in the field of procurement - a profession of the new time! Expertise and consulting in the implementation of procurement to meet state, municipal and corporate needs is the new kind professional activities in accordance with the professional standard "Expert in the field of procurement." Master's students will receive a deep all-round education in monitoring the procurement subject market for state, municipal and corporate needs, consulting on procurement procedures, examination of the procurement procedure, examination of the execution and results of contract execution, etc. Modern approach to training will allow our graduates to become one of the most demanded specialists.

ADVANTAGES AND FEATURES OF THE PROGRAM:

• Highly qualified teaching staff of the department. Classes are also taught by the heads of the Moscow City Department for Competition Policy and leading practices in the field of procurement expertise.
• Relevance. Preparation of graduate students in accordance with the social order of society, the state and the demands of the labor market in the field of public procurement, requirements Professional standard“Expert in the field of procurement”.
• Master's students will gain in-depth knowledge of monitoring prices for goods, works, services; keeping records information resources carrying out procurement activities; holding peer review bids in the procurement procedure; drawing up and execution of a document based on the results of the examination in the form of an opinion, etc.
• Practical orientation. Master's students conduct an active scientific and research work on their own practical projects in the field of examination of public procurement under the guidance of scientists and experienced consultants - practitioners.
• Internship at the Moscow City Department of Competition Policy, etc.
• Conducting research work to develop a scientific and methodological base contract system in the field of public procurement.
• The unique content of monitoring the quality of training of graduates and the degree of its compliance with the requirements of the labor market. Making appropriate changes to the program, taking into account the development of science, culture, economy, technology and social sphere.
• The use of interactive and active forms of classes, such as: case seminars, master classes, business games, "management battles", project defense, etc.

PROFILE DISCIPLINES

• Customer professionalism
• Procurement quality management

Program partner

Moscow City Department for Competition Policy