Vacation schedule template. How to schedule vacations - possible mistakes and their solutions. Vacation schedule: Labor Code of the Russian Federation on mandatory requirements

Unified form T-7 - the vacation schedule reflects the distribution of annual paid vacations of all employees structural units organizations for a calendar year. In the article, we will talk about the features of drawing up this document and provide a sample vacation schedule.

Unified form T-7 vacation schedule (form)

If the organization uses unified source documents, she draws up the vacation schedule according to the T-7 form. Vacation schedule - the form and instructions for filling it out are approved by the Resolution of the State Statistics Committee of the Russian Federation of 01/05/2004 No. 1. You can download the form on which the T-7 vacation schedule is drawn up on our website.

Recall that for most employers, the use of unified forms for personnel is not necessary now, so you have the right to develop your own form of a vacation schedule.

More on this - "Primary document: requirements for the form and the consequences of its violation" .

Vacation scheduling

The scheduling of vacations is provided for by Art. 123 of the Labor Code of the Russian Federation. This document determines the priority of providing employees with paid leave, and it is mandatory for both the employer and the employee. The vacation schedule ensures that employees are entitled to annual rest. Vacation scheduling allows an employer to:

arrange a vacation in advance and pay vacation pay;
find a replacement for an employee leaving on vacation;
monitor the timeliness of the provision of vacations to employees and prevent the accumulation of unused vacation days.

When scheduling vacations, it should be borne in mind that some employees have the right to use vacation at a convenient time for them. If the employee has a choice, it is advisable to get a statement from him when drawing up the schedule about what time he would like to go on vacation. If, when drawing up the vacation schedule, the wishes of the employee, indicated in his application, were taken into account, then the vacation time can subsequently be changed only by mutual agreement of the parties.

If the vacation schedule is approved, and the employee is not satisfied with the vacation time set there, he can ask to change the vacation dates. To do this, the employee must write an application for granting him vacation on dates different from those included in the vacation schedule. If the employer does not object to the postponement of the vacation, then the corresponding changes are made to the vacation schedule.

How to make changes to your vacation schedule, read

For the absence of a vacation schedule, the employer may be brought to administrative responsibility under paragraph 1 of Art. 5.27 of the Code of Administrative Offenses of the Russian Federation, which provides for a fine for the first violation:

for officials- from 1,000 to 5,000 rubles;
for individual entrepreneurs - from 1,000 to 5,000 rubles;
for legal entities- from 30,000 to 50,000 rubles.

With a repeated violation, the fines increase significantly, amounting to (clause 2 of article 5.27 of the Code of Administrative Offenses of the Russian Federation):

for officials - from 10,000 to 20,000 rubles. (it is also possible for them to be disqualified for a period of 1-3 years);
for individual entrepreneurs - from 10,000 to 20,000 rubles;
for legal entities - from 50,000 to 70,000 rubles.

The availability of a vacation schedule and its observance is checked by the labor inspectorate.

Whose opinion should be taken into account when scheduling

As a rule, when drawing up a vacation schedule, the opinion of each of the employees is taken into account. Moreover, it is better to collect information about who and when would like to go on vacation in writing in order to exclude later possible conflict situations.

At the same time, the employer is not obliged to unconditionally take into account all the wishes (with the exception of certain categories of employees). Here it is only important to combine the interests of personnel and business and to build such a sequence of vacations that will not interfere with the activities of the organization.

If the organization has a trade union, the vacation schedule is also coordinated with it (clause 1 of article 123 of the Labor Code of the Russian Federation).

What to reflect in the vacation schedule

The vacation schedule includes:

annual basic paid leave;
additional vacations;
information about the transfer of vacations.

Holidays without saving wages are not indicated in the vacation schedule.

Vacation Schedule: Registration Rules and Changes

Vacation schedule - the rules for registration and amendments to it are regulated both by the Labor Code of the Russian Federation and by the decree of the State Statistics Committee of the Russian Federation dated 05.01.2004 No. 1 "On approval of unified forms of primary accounting records on labor accounting and remuneration "(in terms of filling out the schedule in a unified form).

The employer must approve the vacation schedule no later than 2 weeks before calendar year, i.e. no later than December 17th. If the deadline falls on a weekend, then it is shifted to the next closest working date. The lawfulness of such a transfer was confirmed by the Ministry of Labor (by letter dated 08.12.2017 No. 14-2 / OOG-9399). In 2018, this date fell on a working day - Monday.

How to make a vacation schedule

The vacation schedule of the T-7 form is drawn up as follows:

column 1 indicates the name of the structural unit;
column 2 reflects the position (specialty, profession) of the employee according to the staffing table;
in columns 1 and 2, information is indicated in accordance with the staffing table;
in column 3, the full name of the employee is indicated;
in column 4, a personnel number is put down (this column is filled out if the organization assigns personnel numbers to employees);
column 5 indicates the number of calendar days due to the employee vacation;
column 6 indicates the planned vacation date.

At the time of approval of the vacation schedule, columns 1-6 of the T-7 form must be completed.

Changes to the vacation schedule are made when the vacation is postponed with the consent of the employee and in case of recall from vacation (Article 124, Part 2, Article 125 of the Labor Code of the Russian Federation, Resolution of the State Statistics Committee of the Russian Federation dated 05.01.2004 No. 1). In these cases, corrective information is entered in columns 8 and 9:

column 8 indicates the document on the basis of which the vacation is transferred;
in column 9 the date of the beginning of the use of the vacation (or part of it) is given;
in column 10 you can specify additional information(for example, the reason for the transfer of vacation, recall from vacation, and other information).

Column 7 shows the dates of the actual departure of the employee on vacation.

In case of replacement of part of the vacation monetary compensation this information should be reflected in the vacation schedule. To do this, in column 10 "Note" of the vacation schedule, you must make an entry that part annual leave(indicate the number of days) was replaced with monetary compensation and reflect the details of the order to replace the vacation with monetary compensation.

Another point regarding the amendment of the vacation schedule is related to the vacations of part-time workers. The planned vacation of such an employee is reflected in the vacation schedule for the main place of work and part-time. At the same time, if a part-time employee is postponing leave at the main place of work, then such a transfer should be reflected not only in the vacation schedule at the main place of work, but also in the part-time vacation schedule. This is due to the fact that according to Art. 286 of the Labor Code of the Russian Federation, annual paid leave for a part-time worker is provided simultaneously with annual paid leave at his main place of work.

The vacation schedule is approved at the end of the previous year, and new employees are hired throughout the year. The question arises: is it necessary in this case to make changes to the vacation schedule? Making changes to the vacation schedule for re hired workers regulatory documents not settled. In practice, one of 2 options is used:

An application is drawn up to the current vacation schedule in the form of T-7, which reflects information on the vacations of new employees. Moreover, if the organization has a trade union, then the vacation schedule for new employees is previously agreed with it (part 1 of article 123, article 372 of the Tax Code of the Russian Federation).
The vacation schedule approved before hiring a new employee is not adjusted. The departure of a new employee on vacation is carried out in agreement with the head.

When scheduling vacations, it is better to have a sample of filling in front of your eyes.

However, it is still advisable to acquaint the staff with this document. To do this, you can draw up a separate sheet, where each employee signs, or supplement the unified form T-7 - a vacation schedule with lines in which signatures about acquaintance will be put.

Often the question arises: does the employee need to write an application for a vacation provided for by the vacation schedule? For the answer, let us turn to Part 3 of Art. 123 of the Labor Code of the Russian Federation, according to which the employee must be notified on receipt of the start time of the vacation no later than 2 weeks before the start. It follows from this that in order for an employee to go on vacation in accordance with the vacation schedule, it is required to notify the employee, not the employer. An additional statement from the employee is not required.

Keeping a vacation schedule

Vacation schedule - the T-7 form must be kept in the organization for 1 year after its expiration (clause 1.4 of article 693 of the order of the Ministry of Culture of Russia dated 25.08.2010 No. 558). For example, the 2019 vacation schedule, approved in December 2018, expires on 12/31/2019, therefore, you need to keep the 2019 vacation schedule throughout 2020.

The expired vacation schedule and other similar documents are destroyed in accordance with the acts on the destruction of documents (clauses 2.2.5, 2.3.2, 2.4.5 of the Basic Rules for the Archives of Organizations, approved by the decision of the Rosarchiv Board dated 06.02.2002).

Outcomes

Vacation Schedule - a document that must be drawn up and approved by the employer before the start of each next calendar year. When registering it, the unified form T-7, approved by the State Statistics Committee, can be used. Clarifications and additions are allowed in the schedule. Its presence does not require the employee to apply for a vacation. Lack of a schedule will lead to an administrative penalty in the form of a fine.

This is one of the most important documents v HR administration, but both beginners and professionals get confused in it. Read about how to create and fill out a vacation schedule, download a blank and sample filling in Word and a smart interactive timetable in Excel.

Read in our article:

Vacation schedule for 2019

While most of the employees are engaged in summing up the results of the past year, personnel services are preparing a vacation schedule for the team for a new period. Such work, as a rule, should begin long before the date set in the Labor Code of the Russian Federation.

Already two weeks before the start of the new year, the vacation schedule should not only be drawn up, but also approved. And its development begins even earlier.

When planning the rest of the staff, it is worth considering many factors so that the workforce is used as efficiently as possible and with minimal risks labor disputes.

Pay attention to the sequence in which the rest is given. You should not send the entire department at the same time, otherwise there will simply be no one to work. Also take into account the workload of production and seasonality, if any.

Labor law does not oblige companies to seek advice from staff. However, considering only production factors, at the exit you can get intracollective contradictions and resentments. Therefore, it is important to take into account the interests of all parties and choose the best option.

Step 8. Make statements for structural units and.

A sample of filling out the vacation schedule under the new rules

The easiest way is to fill out a vacation schedule using a sample. The employer can use his template, but it must contain all the details provided by law. It is better to take a ready-made form (unified form) and refine it to the form that will reflect the needs of the enterprise.

1. The head of the document contains the name of the company and the details of the document. The requisite "APPROVED" is required. Date and signature of the manager is affixed. Depending on how it is more convenient to keep plans for the organization, it is possible to draw up not one, but several documents. For each structural unit - its own.

This is convenient when the company employs hundreds or even thousands of people. If the company belongs to a small business, such actions are inappropriate.

2. If there is a trade union, its approval must also be obtained, and the details must be entered in the header of the document.

3. Next comes the tabular section of the document. Filling it out is intuitive. Employees are grouped, as a rule, by structural divisions. If an employee's rest is divided into several parts, then this employee will be mentioned more than once in the table.

4. The head of the personnel department signs the schedule.

“Smart Vacation Schedule” is an Excel spreadsheet with several tabs. It allows you not only to fill out a standard form, but also to evaluate the coming vacations, as well as to see a picture of the distribution of vacations by dates in the form of a diagram.

Who approves the vacation schedule

First of all, in the presence of a primary trade union cell, coordination with it is required. The trade union assesses, first of all, whether the rights of employees, for whom rest is provided on those dates when it is convenient for them, have been taken into account (minors, single parents with 2 or more children, etc.). After receiving approval, the details of the letter or other document justifying this are entered in the header of the document. The approval of the head of the enterprise can be formalized by order or by signature, depending on the form used. How to arrange.

Does the employee need to write a vacation application if there is a schedule

When the employee goes to rest according to the plan, it is not required to write an application. But it may be needed if the employee wants to go on vacation off schedule.

It is worth noting that a person needs to agree on a vacation at least 3 days before it starts, taking into account the date of receipt of vacation pay. Failure to comply with the terms of payments entails administrative responsibility.

Penalty for not having a vacation schedule

Since the schedule is a mandatory document in the company (Article 123 of the Labor Code of the Russian Federation), for its absence there are penalties established by Art. 5.27 of the Administrative Code of the Russian Federation.

The gradation of the amount of punishment depends, first of all, on the perpetrator. The maximum punishment is provided for legal entities: from 30 to 50 thousand rubles or suspension of activities for up to 90 days. For officials and individual entrepreneurs, the fine is from one to five thousand. Suspension of activities (up to 90 days) is also provided for individual entrepreneurs.

Download empty Vacation Schedule 2018-2019 47 kb. Word (doc).

Timing

The vacation schedule must be drawn up no later than two weeks before the beginning of the year. Until December 14 (16th Sunday) 2018 for 2019. This is the deadline date that can be there.

Fine

If you do not meet the deadline, the fine will be from 30,000 to 50,000 rubles.

With or

Whom to include

All full-time and part-time workers must be included in the schedule.

The schedule does not include employees with whom a civil contract has been concluded, since they are not entitled to leave.

Sample filling

Any changes in the schedule (if the employee left in another period, etc.) must be made in a timely manner, otherwise a fine of 50,000 rubles is also possible.

For the vacation schedule, special form No. T-7, approved by the decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1.

Download a sample of filling out the vacation schedule 2018-2019 47 kb. Word (doc, No. T-7).

Instructions

What information should be reflected in the schedule?

The vacation schedule is a consolidated document, it is drawn up in one copy and is valid for one calendar year, therefore, in practice, it is assigned number 1.

If the employee came to work in the first half of the year and is not going on vacation in the current year, then there is no need to make changes to the vacation schedule. The right to the first vacation arises only after six months of work (part 2 of article 122 Labor Code RF).

Pay attention to how the following details are filled in:

Name of company- is indicated in full accordance with the constituent documents. If there is an abbreviated name, the full name is indicated, and then the abbreviated one in brackets.

Organization code- is affixed in the coding area as a number of eight characters per All-Russian classifier enterprises and organizations (OKPO)

Date of preparation... Indicated digitally. Dates are written in Arabic numerals in one line sequentially: day, month, year. It also indicates for which calendar year the schedule is drawn.

The table below shows the rules for filling in the columns of the tabular part of the vacation schedule.

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Table graph	Description of filling
Column 1 Structural unit	The names of structural divisions are indicated without abbreviations in full accordance with the staffing table.
Column 2 Position (specialty, profession) according to the staffing table	Position name (specialty, profession) without reduction from the staffing table
Column 3 Surname, name, patronymic	Information is indicated without abbreviations
Column 4 Personnel number	The personnel number assigned upon admission, in accordance with the Personal card or the order for admission, is indicated. In organizations where personnel numbers are not used, the column may not be filled in
Column 5 Vacation. Number of calendar days	Indicated total amount calendar days provided to the employee. When calculating the total duration, additional leave is added to the annual main leave.
Column 6 Vacation. Date scheduled	The date is indicated in full in the format 00.00.0000

Columns 7,8,9 are filled in the future, in the next calendar year.

You can fill in the schedule both in alphabetical order and in the order of the planned vacation dates. But in the latter case, the names of employees who decided to divide the vacation into parts will be repeated.

It is easier to group workers according to the departments in which they work.

How long should the vacation be on the schedule?

Before filling in column 5 for all employees, determine how many vacation days employees are entitled to apply for next year.

Minimum vacation time... The duration of the annual paid vacation is 28 calendar days (part 1 of article 115 of the Labor Code of the Russian Federation).

Extended leave... For some categories of employees, extended annual paid vacations are established (part 2 of article 115 of the Labor Code of the Russian Federation):

Along with the main annual paid vacations, the vacation schedule also takes into account additional paid vacations (provided to employees engaged in work with harmful and (or) dangerous conditions labor, workers with a special nature of work, workers with irregular working hours, workers working in the Far North and equivalent areas, etc.)

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Vacation can be divided into parts by mutual agreement between the employee and the employer.

Moreover, at least one of the parts of this vacation must be at least 14 calendar days.

Do not forget to include in the schedule the vacation days not used in previous years.

Add unused vacation days from previous years to the vacation that is scheduled for the upcoming calendar year. For example, an employee is entitled to leave for 28 calendar days. In 2018, he used only 18 days, there are still 10 left. Therefore, in the vacation schedule for 2019, the employee will not have 28 calendar days, but 38 days (28 + 10). In this case, in column 10, you need to make a note on the number of days added, for example, “28 days. + 10 days in a year".

The Labor Code of the Russian Federation obliges both the employer and the employee to comply with the terms specified in the vacation schedule.

Sample filling: vacation schedule- this is required document for any boss, and novice owners of structures often do not know how to arrange it and in what form to do it. In this regard, there are frequent search queries, such as "filling out a vacation schedule" or, say, "scheduling vacations", "form a vacation schedule", "form of a vacation schedule" and others. It turns out that this topic, like any one related to filling out papers, is quite relevant and needs clarification.

The vacation schedule is filled in according to the unified state approved standard Form No. T-7 "Vacation Schedule", which is approved by our state, and is a unified form of primary documentation for accounting for wages, and the work itself in general. It is worth noting that the completed form is signed by the head or an authorized person (but in this case, the head is still stamped).

Naturally, the question of how to draw up a vacation schedule correctly, and how to make sure that filling the vacation schedule is systematized, remains quite relevant. In order for everything to be in order, it is important to indicate in the schedule additional annual holidays (paid), but remember that those holidays that are given without pay should not be reflected in the schedule.

You also need to take into account all "non-holiday" vacations, that is, those vacations that were not used by employees during the year, including those that were postponed to the next year.

Filling out the vacation schedule at an early stage, that is, the vacation planning stage is filled out by an employee of the personnel department from the first to sixth columns of the standard form No. T-7. Moreover, the names of positions in the second column should be indicated in full accordance with the staffing table. In the event that personnel numbers are not assigned to employees in the organization, then the vacation schedule is filled in without the fourth column, it simply remains empty.

Columns number seven, eight and nine are filled in only by hand, moreover, as workers go on vacation. In the seventh column, all marks are certainly made after the actual end of the vacation, in the eighth column the document on the basis of which the vacation is transferred is indicated (such documents include a personal statement or an order of the head).

Vacation scheduling It should also reflect the vacation time of absolutely all employees, including those who are entitled to vacation at any time, and for such employees, the start date of the vacation is indicated in the sixth column of the schedule, while its change is recorded in the eighth and ninth.

Vacation is a period of rest for an employee from his duties, the time that he can spend on any personal affairs. The date on which a person is given leave is determined, first of all, by the desire of the employee, as well as by the decision of the administration based on production necessity.

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Most often, employees are given a vacation in turn, so that everyone who wants to have a rest, for example, in the summer, does not leave their jobs at the same time.

The procedure for granting annual leave is regulated by Articles 114-125 of the Labor Code of the Russian Federation.

The vacation schedule is a document circulating only within the company.

It specifies and approves by the management information on the dates of departure of each employee on the annual paid leave prescribed by law.

As a rule, the schedule is presented in the form of a complex table, which indicates the administrative divisions of the organization, personalities, the necessary information about employees, and is distributed by months of the next year the order of leaving the entire state on vacation.

Why do you need a document?

The vacation schedule is needed to streamline and regulate the absence of employees of the organization in the workplace in accordance with current legislation.

This is an internal document, it does not go outside the organization. A vacation schedule is drawn up for each structural unit of the organization separately. At the same time, the administration must take into account the desires of employees, and correlate them with the work plans of the organization.

Then, this document is signed by the trade union (if any), the management of the enterprise or the personnel department.

The vacation schedule is mandatory for both the employee and the employer, and allows changes and additions in the event of the postponement of the employee's vacation date.

Form (t 7)

The form of the vacation schedule approved by the Goskomstat of Russia, uniform for all enterprises, is a form that reflects the following points: constituent documents organization, the date of the schedule, the period when it is valid, the document number (usually No. 1).

The following data is filled in in tabular form:

Structural subdivision	Here the names of all structural divisions, departments, sections of the organization are indicated.
Position (specialty, profession) according to the staffing table	Data on all staffing units of the enterprise are entered here.
Name of employees	Are recorded without abbreviations.
Personnel Number	If the organization does not practice the use of unique personnel numbers, then this column remains blank.
Vacation. Number of calendar days.	Column 5 indicates the duration of the employee's vacation. The minimum period is 28 days. However, some categories of workers are entitled to extended, additional leave. Also, vacation can be divided into two parts.
Vacation. The date is scheduled.	This column contains numerical data indicating the planned start date of the vacation period.
Vacation. Actual date.	This column is not filled immediately, but throughout the year, as employees go on vacation.
Vacation transfer	Columns 7 and 8 are completed throughout the year. Here are indicated (if any) the reasons and documentary grounds for the transfer of leave and the new date.
Notes (edit)	In the 10th column, various notes are made, for example, information about the reasons for the transfer, information about extra days for vacation, etc.

Features of drawing up and filling

In order for the document to be drawn up correctly and reflect the real state of affairs, it is necessary to systematize all the information, carry out competent planning regarding the sequence of vacation periods for employees, and also take into account various factors that may affect the duration of the vacation period and its documentary support.

What types of vacations are scheduled?

Annual paid vacation.
Additional annual leave. Moreover additional leave without content is not scheduled.
Unused vacations for the past year.

How to fill in if the leave is postponed due to the employee's illness?

If an employee falls ill during vacation, then he can extend it or postpone it for another period.

At the same time, he must write an application for the transfer of vacation to another date, in which he indicate the reasons for the transfer and provide for confirmation.

The administration of the organization, after the management signs the employee's statement, enters new data into the vacation schedule in columns 8 and 9.

How to arrange a transfer due to production needs?

If the current position of the organization requires the employee to rest in a different time period of the current year, then the employer has the right to postpone the vacation.

However, this should only happen if the employee does not mind. All this is reflected in the form: in columns 8 and 9, the number of the transfer order and the new release date are entered.

Is it necessary to include in the schedule employees on parental leave, incl. working part-time?

If the employee is in maternity leave, then it does not need to be included in the vacation schedule. However, if a young mother combines raising and caring for a child with part-time work, then she, like other employees, has the right to go on annual paid leave.

At the same time, the duration of the leave and the procedure for granting it, as well as the sample of filling out the schedule, do not differ from the conditions for granting annual leave to the rest of the staff.

The only difference is that she will receive less vacation pay, since this parameter depends on her salary, which for an incomplete work time proportionally less than full-time employment.

Do I need to make changes if an employee decides to take a vacation at a different time?

If an employee of the organization, for any personal reason, wants to go on vacation at a different time, then he must write a statement about his desire.

It is written in free form, since such a form is not provided.

If the management of the organization agrees with this procedure, then the corresponding changes are made to the vacation schedule in columns 8 and 9.

They should include the details of the order on the basis of which the vacation is moved, the date of the order, the new date of the employee's leave on vacation.

A sample vacation application can be downloaded here:

Do I need to add new employees?

Those employees who have been working at the enterprise for less than a year are not included in the vacation schedule, especially if hired after the schedule has been approved.

The right to go to appears only for a beginner.

In the second and subsequent years of work new employee is included in the vacation schedule on a par with everyone else.

How to plan and capture a part-time vacation?

Employees working at the enterprise on the basis of work compatibility provide the administration with data on the date of the leave on vacation at the main place of work.

The employer is obliged to plan a vacation for a part-time employee on the same date.

Vacation information is entered into the vacation schedule on a general basis.

Do I need to include unused vacations in the past?

If the employee has left over the last year unused vacation or part of it, then these days should be added to the main vacation.

At the same time, the total number of days is put in the column on the duration of the vacation - the main vacation + unused days for the last year), and the column with notes indicates how many days are added and for which year.

How to familiarize an employee?

The administration of the enterprise is obliged to provide the employee with the vacation schedule for review no later than two weeks before the start date.

In this case, the signature of the employee is required, with which he confirms his agreement with this document. To do this, the employer can draw up a separate familiarization sheet (made in any form, usually in a tabular form), where each employee signs that he has familiarized himself with the schedule and does not object to such a layout.

Another way is to add the corresponding column to the unified form T7, in which each employee puts his signature.

In this case, an order must be issued within the enterprise legalizing the change in the unified form T7.

There are no strict rules regarding notifying an employee of the start date of his vacation.

By law, every employee must go on vacation at least once during the year. To streamline this process, the company must have a vacation schedule. For these purposes, personnel officers usually use a vacation schedule in the form of t-7, which is drawn up and put into effect 2 weeks before the end of the current calendar year.

A sample of filling out the vacation schedule in the T-7 form for 2019

Let's take a closer look at how to make a vacation schedule.

If the company has a union body, then information about the written opinion expressed by it must be indicated in the columns on the left side of the form.

This document must be accepted by the head of the company or the entrepreneur. Therefore, on the right side, he needs to put his signature, its decoding, indicates the position held. It also records the date when the schedule was approved.

The main part of the document looks like a large table in which vacation information is entered line by line. It must be filled in in such a way that first the name of the department is indicated, and after that the employees working there are listed.

Column 1 records the designation of the unit. Column 2 indicates the title of the position in the same form as it is entered in staffing table.

In the next columns 3 and 4, the full name is entered. the employee and the number assigned to him.

Column 5 lists the total number of rest days an employee can qualify for.

Column 6 is the date on which he wants to go on vacation. In this case, in column 7, you need to indicate the date on which the vacation was actually granted.

If the vacation was postponed to a different time, then in column 8 you need to enter information about the order by which this was done, and in column 9 put down the new agreed date for the start of the vacation.

Column 10 is designed to make notes about the transfer of vacation, the recall of an employee from it and other similar information.

The executed document must be signed by the head of the HR department.

Approval procedure

The vacation schedule is approved according to the following scheme:

If the company has a trade union body, then the schedule must be previously agreed with it. To do this, the draft document is sent there along with cover letter;

The trade union must consider the received draft vacation schedule, and within five days express its reasoned opinion in writing;

Opinion can be either positive or negative. In the latter case, negotiations are held between the management of the company and the trade union until the issue is resolved;

The schedule must be accepted no later than 2 weeks before the onset of the calendar year (before December 17);

Schedule approval can be done in two ways:
The corresponding inscription is affixed directly on the chart form;

A separate one is being issued. This method is more convenient, since it is possible to appoint responsible persons at the disposal, determine the sources of payment for vacations, designate a method for informing employees about the upcoming vacation, etc. The order must also be issued no later than 2 weeks before the end of the year.

When are changes made

Current legislation does not prohibit making changes to the previously adopted vacation schedule. However, such events are a necessity, especially if new employees are hired in the company, or the employees have a need to move their rest period to another time.

The TC indicates the case when the company is unconditionally obligated to postpone the vacation for a different time:

While on vacation, the employee fell ill;

During the vacation, the employee has a need to exercise his civil rights, and during this time the law provides for exemption from work.

Important! You also need to move the vacation period to a new one, if the person in charge did not warn the employee 2 weeks in advance about the approaching vacation time. In order to make such a change, the employee must fill out an application stating new vacation dates.
The law establishes cases when the administration has the right to postpone vacation, if the absence of an employee in his place may violate normal work firms. However, in this case, it is imperative to obtain the written consent of the employee himself for this action.

Procedure for making changes

There are two reasons why it is necessary to make changes in the vacation schedule.

If this needs to be done at the request of the employee himself:

The employee draws up an application in which he indicates the reason for the transfer and the new desired dates of rest;

The manager reviews the document, and at his will approves it or not;

If the director has approved the transfer, then the application is forwarded to personnel department where they make out;

In the available vacation schedule in the "Note" field, the details of the application are indicated.

If the transfer of vacation is necessary due to production needs, the procedure changes somewhat, since the consent of the employee must be obtained:

Negotiating with the employee about the transfer of vacation time;

If the employee agrees, then he writes consent to the transfer, or signs a ready-made form;

Consent is transferred to personnel service, where, on its basis, an order is drawn up to change the vacation schedule;

In the existing schedule, the details of consent are recorded in the "Note" field.