Job description of a specialist in administrative and economic support (PS "Specialist in administrative and economic activities"). Decoding aho and functions I am looking for a job in the administrative and economic service

Every person who has had work experience understands how important it is when the company properly maintains life and ensures the safety of employees. Let's find out which employees should be included in the staff of the company in order to make their stay comfortable.

What is the AXO created for?

First, let us explain that AXO is an administrative department. Typically, such structural units are created on large enterprises branched economic activity... In small companies, the functions of an entire department can be performed by one person. The main function of the employees of this department is to competently organize administrative and economic activities, minimizing the costs of the company to ensure its life and creating comfortable conditions for staying at the workplace.

Department structure

As mentioned above, an AXO employee is a position that is more typical for a large organization, where an independent structural unit is formed and a regulation on AXO is created.

In holdings of many thousands within the framework of the AXO, plots and groups can be allocated.

So, within the department, sectors can be distinguished:

1. Planned and calculated, the main task of which is to plan costs and determine their feasibility.

2. Material and resource - carries out Supplies.

3. Social welfare - creates conditions for the comfortable existence of the company's employees.

The main tasks of the department

Quite a lot of tasks are assigned to this department, in a large organization one rarely hears the question: “ AXO specialist - who is this? "

All members of the team understand that the department employees are engaged in important issues, the solution of which contributes to the effective work of the enterprise:

Administrative department. Functions

Due to the fact that the tasks for this structural unit can be very diverse, but in one way or another are related to the provision of economic services at an appropriate level, the following functions can be designated:

ensuring the appropriate maintenance of the premises of the enterprise;
control of the correct operation of the equipment;
planning of renovations,;
implementation of scheduled repair, its control and acceptance;
improvement of the building and its facade, landscaping;
expenses;
execution of all necessary documentation;
security office staff everything necessary for effective work.

Based on this, we can conclude that work in the AXO requires compliance with a large number of rules and regulations and is inextricably linked with a high degree of responsibility for the performance of work.

About rights

Now let's talk about what rights AXO specialist (who is this - we have already decided)... Also in this paragraph it will be indicated who is responsible for the performance of duties by the employees of the department.

As expected, this paragraph includes everything related to monitoring compliance with various norms, requirements for the preservation of the property of a company that is in operational use.

Also, the department can control the proper storage of property in the warehouse, require reports on the use of office supplies.

Of course, the right of this structural unit is to represent the interests of the company when interacting with various institutions (repair, construction organizations) if it is necessary to resolve issues within his area of responsibility.

Based on the results of the checks, the head of the AXO can initiate, through the management, the issuance of an order to impose disciplinary action for damage to property.

About interaction

AXO specialist (who is this -a manager or an ordinary employee, it does not matter), when performing his work, he necessarily builds service relationships with colleagues from other departments. This is necessary for the quality performance of functions.

From employees of others structural units an employee of the administrative department receives applications for the purchase of things necessary for work (office equipment, stationery, etc.), as well as reports on damage to property, written explanations about the causes of breakdowns.

AXO not only controls other departments for the implementation of the range of issues entrusted to it, but also draws up plans for the implementation of repairs in the premises based on the standards provided by the financial and accounting services.

In addition, the structural unit interacts with the HR administration department (request staffing table, obtaining information about business trips of employees) and the legal department (request for consulting assistance in drafting contracts).

About responsibility

Now it is necessary to touch upon the area of responsibility that bears AXO specialist. Whoever decides to control it is must know that the head of the administrative department is fully responsible for the performance of functions.

His responsibilities include, among other things, organizing the work of employees of the structural unit entrusted to him. The head provides high-quality and timely preparation of documentation, document management. It is the head of the AXO who is responsible for the execution of production discipline by the employees. The area of responsibility of other employees of the economic department is determined by the job descriptions, which will be briefly discussed in this article.

Job description of the head of the AXO

Employees who are not engaged in maintenance HR workflow, it is unlikely that they think that the indicated instruction must meet certain requirements.

Nevertheless, it is so. Without fail, the document must contain an indication of the qualifications of the head of the department and requirements for work experience. As a rule, specialists with higher education(in our case, education can be technical or economic), work experience (at least three years as a specialist, 1-2 years as a manager).

The head of the department needs to know all local regulations, orders for the organization that regulate its activities, and also be a conductor of the corporate culture adopted in the company.

In any job description, whether it is a chief, an engineer of the AXO or another employee, it is necessary to include requirements for knowledge of the norms and rules of health and safety, fire safety.

The document must also contain information about who is the immediate superior of the employee, who replaces him during illness.

Responsibilities for the position of "head of the AXO" largely overlap with the functions of the department, which is not surprising. Nevertheless, let's designate them:

ensuring high-quality service and compliance with the norms and rules of SNiP of the state of the building and internal premises;
budgeting, planning of repair work;
providing the company's employees with the necessary furniture, appliances, inventory, keeping records of them in the enterprise, organizing rational use materials;
implementation of the management of works on the improvement of the territory;
organization of services at an appropriate level for meetings, conferences and other events;
management of employees of the subdivision entrusted to him.

Information on rights is also required in the job description. Here we should talk about the submission of projects to improve service to the management, about familiarization with the documents regulating the activities of the company, informing the management about shortcomings in economic activities. As part of employee management executive can make proposals for the encouragement / punishment of their specialists.

The liability section includes information on the need to properly perform their duties and take care of the employer's property.

Other positions in the department

The structure of the AXO assumes the existence of a sufficiently large number of employees in it: these can be engineers, specialists, assistants.

Depending on how complex the organization is, there may be leaders, senior, junior specialists, assistants. The job description, of course, in this case is prescribed directly for a specific position and organization, assumes a clear division of areas of responsibility.

Separately, it should be said about the duties of such employees as a janitor, a cleaner, who are engaged in bringing the territory and premises into proper condition. Their work is not particularly difficult, but also involves a certain degree of responsibility.

From all of the above, we can conclude that the work of employees of the AXO is competent planning and providing employees with resources. At the same time, specialists should not allow overspending and emergencies.

Thus, work in the AXO is associated with no less responsibility than in other positions.

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