A letter from an individual to an organization. How to write an official letter to the organization? Structure of business letters

An integral part of the company's business document flow is the preparation and receipt of official letters.

There are several types of these documents, drawn up in accordance with certain requirements, which will be discussed in this article.

One of the ways to exchange information of a business nature is the design of an official letter. These documents form an essential part of the incoming and outgoing documentation of any company or organization.

There are 3 types of letters:

• personal;
• semi-official (usually about a request for information);
• business (in other words, official).

The latter type is the most widespread and diverse. The text of the official letter must be drawn up in accordance with the requirements business etiquette.

In such documents, they express greetings on a solemn occasion, congratulations, wishes, convey any information related to business, etc. For example, Thanksgiving letters promotes the strengthening of partnerships between enterprises or their employees.

There are several types of official letters:

• advertising;
• accompanying;
• informational;
• warranty;
• instructive;
• claims;
• commercial;
• notification letters;
• confirmation letters;
• letters with the content of a request, response, request or reminder of an event.

The document must be drawn up on a sheet of A4 paper or a special letterhead companies. In the first case, the details of the organization that sent the letter are required.

It is allowed to use A5 paper, however, the official letterhead of the company is highly trusted by customers and counterparties.

• "Cap" (details of the enterprise);
• date of writing;
• the purpose of the appeal (the main essence of the letter);
• conclusion (brief summing up, demand, waiting for an answer to a question, etc.);
• information about the sender and the method of feedback;
• applications.

At business correspondence it is important to follow certain rules and communication style, which will be discussed below.

Requisites

If the appeal is made on the company's letterhead, there is no need to re-enter the details. The sender has the right to add the organization's website, full name and phone number of the official who prepared the text of the document.

Details that are usually indicated in letters:

• Company name;
• OKPO and / or OKUD code;
• the logo of the organization (if the enterprise is state or municipal, the state emblem is indicated);
• postal, email and legal address;
• telephone and fax numbers;
• Bank details;
• information about the addressee;
• sender's signature.

If the letter is a response to the appeal of a citizen or organization, in its "header" a link to the document in which the question was asked and the date of its compilation are required. In addition, after the requisites in the center, you need to write the name of the letter (for example, "Decision", "Notification", etc.).

A document is considered valid if it indicates the actual date of its execution and subsequent dispatch to the addressee.

Goal of request

In this part of the text, it is necessary to indicate the reasons for contacting the company. If the reason was any event (for example, a court order or the purchase of a low-quality product), the document must refer to this factor and justify your position with the help of evidence.

If necessary, the sender shall attach documentary evidence of his position to the main letter.

Conclusion

In this part, the person who applied to the organization using a business letter lists the conclusions he made on the basis of the above observations, makes demands or proposals, asks a question, etc.

In practice, formal letters can only include the final part.

Sender information

Usually, the sender's personal data is indicated in the "header" of the document. The end of the business letter must be signed by the applicant. Usually, this responsibility falls on the shoulders of the head of the enterprise, and in his absence - an authorized official (for example, a deputy).

If the appeal is sent on the initiative of a citizen or individual entrepreneur, a personal signature is put on the document. natural person and his full name.

Applications

They are not an obligatory addition to the letter, however, if necessary, they are attached to the document on separate sheets.

The content of the document is described in simple and understandable language, without the use of rude or uncivilized expressions. It is recommended to compose the text in a volume not exceeding one page or sheet (if filled on both sides).

The main features of such letters:

• informativeness;
• brevity.

According to GOST R 7.0.82013 “System of standards for information, librarianship and publishing. Office work and archiving. Terms and definitions ”the addressee is the requisite of the document, containing information about the recipient of the document (clause 67).

The requisite "Addressee" is used in business letters and internal information and reference documents (reports and service notes, statements, etc.).

The requisite "Addressee" includes:

• name of the addressee (recipient of the letter);
• postal address or telephone - fax number, e-mail address.

The recipient of the letter can be:

• official / several officials;
• organization;
• structural unit of the organization;
• group of organizations;
• individual.

ADDRESS - OFFICER

According to GOST R 6.30-2003, initials are written before the surname of any official. If the letter is sent head of state body, then the name of the organization is included in the position, full name. are indicated in the dative case, the initials are written before the surname:

If the letter is addressed to the head commercial organization , then the position includes the name of the organization with an indication of the organizational and legal form (in full or abbreviated form), the initials are written before the surname:

If the letter is addressed deputy head, the title of the position includes the name of the organization. The surname is indicated in the dative case:

If the addressee of the document is head of structural unit, then first the name of the organization is indicated in the nominative case, then in the dative case the name of the position of the person with an indication of the structural unit, for example:

According to clause 5.15 of the new GOST:

• when addressing a letter official initials are placed after the surname;
• before the surname, it is allowed to use the abbreviation "Mr." (Mr.), if the addressee is a man, or "Mrs." (Mrs.), if the addressee is a woman:

ADDRESS - ORGANIZATION

If the letter is addressed to an organization, then its name (full or abbreviated) is indicated in the nominative case:

When addressing a letter to an organization, its full or abbreviated name is indicated, for example:

Addressing to the organization is used in cases when the sender does not know who is the head of the organization, his surname, initials.

ADDRESS - STRUCTURAL UNIT

The document can be addressed to the structural unit of the organization. As a rule, this method of addressing is possible if the consideration of the issue to which the letter is devoted is within the competence of the structural unit.

When addressing a document to a structural unit of an organization in the "Addressee" variable, the name of the organization is indicated in the nominative case, below - the name of the structural unit in the nominative case, for example:

What changes GOST R 7.0.97-2016? Nothing.

ADDRESS - INDIVIDUAL

The design of the "Addressee" variable when conducting correspondence with individuals has its own peculiarities. First, the surname is indicated in the dative case, then the initials and then the postal address:

What changes GOST R 7.0.97-2016? Nothing.

ADDRESS - SEVERAL ORGANIZATIONS
OR STRUCTURAL UNITS

A business letter can have several addressees. GOST R 6.30-2003 establishes a method for generalized design of addressees when sending letters to several homogeneous organizations or to several structural divisions of one organization. There are two options for the design of the props.

Option 1: we indicate several addressees in the "Addressee" attribute itself. This design option is used when a letter is addressed to an organization or an official (this is the main addressee) and for information - to a number of other organizations or officials.

Addressing is formalized as usual in the upper right corner as a listing of the “Addressee” details for each body / organization or structural unit of the organization.

Wherein total amount there should be no more than four addressees.

All addressees are drawn up on the document itself, the word "Copy" before the 2nd, 3rd and 4th addressees is not indicated.

In this case, all printed copies of the letter are signed as originals. Each copy is sealed in a separate envelope, on which the postal address of a specific organization or structural subdivision is drawn up.

Option 2: we indicate the addressee in a general way, if we send a document to a group of organizations (heads of organizations) of the same type or to structural units(branches, representative offices, etc.) of one organization:

If the number of addressees is more than four, an additional mailing list is drawn up (mailing list), in which specific recipients and their addresses are indicated. A note is made about this in the "Addressee" variable:

There is no approved mailing list form. The form of the sheet can be fixed in the organization's record keeping instructions. In fact, a mailing list is the “Addressee” attribute transferred to a separate list, which means that its content must correspond to this attribute. The requisite "Addressee" contains three information blocks: the name of the organization, position, initials and surname. In the mailing list for the letter, we reproduce the same blocks of information, but place them on a line, and not on the right side of the sheet. You can also arrange the data in the form of a table. The order of the addressees can be arbitrary, but it is better to arrange them alphabetically.

Information about the outgoing letter number, date is entered after its registration (Example 1).

All letters sent to a group of addressees have one outgoing registration number, the incoming number for all letters will be different.

What changes GOST R 7.0.97-2016? Nothing.

PLACING DETAILS "ADDRESS" ON THE FORM

The "Addressee" attribute is located in the upper right part of the document (on a form with an angular arrangement of details) or on the right under the form details (on a form with a longitudinal arrangement of details). The location of the "Addressee" variable is shown in Appendix B to GOST R 6.30-2003:

• on a form with an angular arrangement of requisites - Example 2;
• on a form with a longitudinal arrangement of details - Example 3.

What changes GOST R 7.0.97-2016? Nothing. The requisite "Addressee" remains in the same place.

TECHNICAL QUESTIONS

• Should the elements of the "Addressee" attribute be separated by intervals?

The “Addressee” attribute, as a rule, takes several lines.

In clause 6.1 Methodical recommendations on the implementation of GOST R 6.30-2003 (approved by Rosarchiv) it is said that the details of a document from several lines are printed in one line spacing... The constituent parts of the requisites "Addressee", "Document approval stamp", "Application mark", "Document approval signature" are separated from each other by 1.5-2 line spacing.

A similar norm is contained in the new GOST R 7.0.97-2016 in section 3, which establishes General requirements for the production of documents: "Multi-line details are printed with one line spacing, the component parts of the details are separated by an additional interval":

• How to align the "Addressee" variable?

The multi-line attribute "Addressee" is drawn up with alignment along the left border of the zone occupied by the attribute, or centered relative to the longest line, for example:

Letter of guarantee to the legal address

A prerequisite for registering a newly created legal entity with a tax authority is its legal address, which will be entered into the Unified State Register of Legal Entities.

The legal address of the location of the organization, firstly, determines its territorial binding to a specific tax authority, to which reports will be submitted, and secondly, all official correspondence will be sent to this address.

Usually newly created entity does not have its own premises, which can be registered as a legal address. Currently, there is a practice of providing the owners of premises to newly created legal entities with a legal address for registration with the tax authority.

Also, this service is used by operating organizations that, for one reason or another, want to change their legal address.

For successful registration of a newly created legal entity or replacement of a legal address in tax authority a letter of guarantee from the owner of the premises must be provided.

Letter of guarantee. firstly, it is drawn up on the letterhead of the organization - the owner of the premises, in which all its details must be reflected: address of the location, OGRN, TIN, telephones for communication, as well as the name of the body to which this letter is provided.

The letter of guarantee must contain the obligation of the owner of the premises to provide the newly created legal entity with a specific legal address for its registration by the specified address indicating the full corporate name of the registered organization.

The letter of guarantee must be signed by the head of the company, who has the right to dispose of the property.

The letter of guarantee is accompanied by a copy of the title deed (certificate of ownership), as well as a copy of the floor plan.

If the legal address is provided by an individual - the owner of the apartment, then the Letter of Guarantee is drawn up in the same way as a legal entity with the obligatory attachment of a copy of the certificate for the living space.

Such a Letter of Guarantee can only be provided by the owner of the apartment.

See additionally

Sample letter of guarantee

from the owner of the premises - a legal entity

Sample letter of guarantee

from the owner of the premises - an individual

How can an individual respond to an official letter of a legal entity?

Dissident from Texas Enlightened (35698) 2 years ago

You just start with the words: "In response to your letter (application, request) from (date) for No. I inform you the following." From the next line, from the red line, you state the essence of the matter.

Sasha Balabuz Artificial Intelligence (132266) 2 years ago

The form is

In the upper left corner (step back 10 cm from the top cut of the sheet).

Recipient's position

The name of the organization where the recipient works

The recipient's surname, his initials (in the genitive case). Before the surname write "Mr. (Mrs.)"

Skip one line

Address of the recipient

In the upper right corner on the same line as the recipient's post is the date of sending your letter.

Skip 3 lines and write from the LEFT SIDE under the recipient's details:

Your surname, initials in the nominative case

Below, skipping a line, your home address.

Skip 2 lines and write: "To your No. 1811-BL dated 09/28/12" (of course, without quotes).

Skip one more line and write the text of the answer to the letter. At the same time, try to avoid the pronoun "your", "your", "your", and write the name of the organization from which they sent you a letter. And write it from the third person.

Skip 2 lines and sign, and next to the right, first write your initials and then your last name.

If you need to attach some documents, then skip 3 lines and write under the signature: "Application." - the name of the application. If this is a copy, then write "A copy of such and such a document. Copy." If there are several copies, then number each and write about each one line under the other.

Envelope: in the BOTTOM right corner repeat the recipient's "header" in the same sequence as in the letter. Your address is on the back of the envelope.

The letter is sent ONLY by registered order, with acknowledgment of receipt and under a separate receipt.

And one more thing: do not forget to make a copy of your letter.

Legal aspects

A letter of guarantee to a legal address, a sample from the owner for registration of an LLC. Form. Content. Legal and practical importance when registering a legal address.

A letter of guarantee to a legal address from the owner for registration of an LLC is actually the first and only legal one (with the exception of the certificate of ownership), legal document, in which the future tenant (buyer of the legal address) and the lessor (in our case, the seller of the legal address) legally formalize their agreement that in the event of certain legally significant events (registration of a legal entity), the parties will conclude a valid lease agreement. The form and sample of the letter of guarantee may vary. Usually, government bodies those who register legal entities do not find fault with the form of this document, however, below I will give a fully legally verified and well-drawn up sample of a letter of guarantee from the owner of a non-residential premises, which should be provided to 46 MIFNS for registration of a legal address.

From the point of view of the law

To be fair, I will immediately note that even just such a requirement to provide a letter of guarantee to 46 MIFNS to verify the legality of providing a legal address is in itself a direct violation of the law on the part of employees of 46 MIFNS (registering authority for the city of Moscow). This document is not included in the closed list of necessary and mandatory documents submitted to the tax office, and even more so, the very fact of registration of a legal entity cannot be dependent on the presence or absence of a letter of guarantee!

In principle, those who wish can file a lawsuit for inspection and with a 100% probability they will win the case, but is it worth half a year of life walking through legal and judicial offices to enjoy this small victory over the system? Everyone chooses the answer himself, but as a lawyer with many years of experience, I am used to giving advice that makes the life of my clients as easy as possible. So my advice to you is - just trust the professionals from registration, and let's fulfill this little whim of the tax authorities together with you. I promise you that we will carry it out correctly, and the registration of your legal entity will take place as quickly and comfortably as possible, first of all for you.)

Let us now conditionally agree that, based on the realities of law enforcement practice, the submission of a letter of guarantee to verify the legal address and further trouble-free registration of a legal entity is required ...

More about the letter of guarantee

In general, the very legal nature of a letter of guarantee is initially much broader and is widely used in business, but now I will not go into the legal jungle, and we will talk about a letter of guarantee solely in the context of the issue of interest to us - confirmation of the legal address by the owner. Those. this is when the owner of a non-residential premises (office), at the same time guarantees the future tenant that he will conclude an agreement with him, and in the realities of our business, the meaning of a letter of guarantee comes to the fore, precisely as a written confirmation from the owner for the registering authority (46 MIFNS) of his consent with by the fact that the newly created legal entity has legitimately indicated the address of its premises as its address of its location (legal address).

The importance, and the actual obligation to attach a letter of guarantee from the owner at the time of filing the registration file with the tax office has become especially acute in recent years. It is no secret that since the times of the USSR, the tax inspectorate has continued to try to force an entrepreneur to register at a specific legal address, and with persistence better application, about once every one or two years, recalls this and puts forward more and more absurd demands and methods of dealing with companies, which she (the tax office) considers to be one-day. For the last couple of years, remembering this mythical struggle, the MIFNS decided that such a document as a letter of guarantee from the owner, provided even before the decision to register a legal entity was made, should become a panacea.

Of course, no letter of guarantee for the purposes of this holy struggle has and has never had the slightest practical benefit. Anyway. We are not lazy people. They need one more useless paper - good. It will not be difficult for us to prepare it and sign it at the owner of the legal address.)

I would like to emphasize once again that no letters of guarantee, as well as sometimes a number of other documents, besides those indicated in Federal law N 129-FZ "O state registration legal entities and individual entrepreneurs". Chapter IV, article 12, tax authorities have no right to demand by law. Including any documents and checks of the so-called legal address!

Now let's decide on the shape. What is a letter of guarantee and what exactly does it guarantee? In a broad sense, a letter of guarantee is a business letter containing a confirmation (guarantee) of the performance of any actions or compliance with certain conditions (for example, the timing and fact of payment for the products received, work performed or services rendered). In other words, a letter of guarantee is a way to ensure that the parties to the transaction fulfill certain obligations.

If we consider this concept in the context of the registration of legal entities, then a letter of guarantee is a document provided by the owner of the leased premises and guaranteeing the placement of the organization at this address after its registration.

Each owner of legal addresses usually draws up a letter of guarantee independently, but personally I recommend adhering to exactly my form of a letter of guarantee to the tax office.

The letter of guarantee can be certified with a seal and must be signed by the owner. Many owners try to make their documents unique and noticeably different from the letters of guarantee of colleagues, in order to minimize the possibility of forgery of documents to their legal address.

to which organization it is provided (to the Interdistrict Inspectorate of the Federal Tax Service No. 46 in Moscow)

who exactly provides this letter of guarantee (LLC "Owner" represented by Director General Ivanova I.I.) or, if the owner of the legal address is an individual (from the owner (or manager) of the non-residential premises Ivanov I.I.)

place and date of signing

the name of the company in respect of which this letter is provided

text of the letter

I, Yavlinsky Grigory Alekseevich, being the manager (owner) of the premises on the basis of a power of attorney dated December 31, two thousand and twelve (registered in the register by the notary of the city of Moscow Petrov Petrov Petrovich for No. 7-312), issued by the owners of non-residential premises (certificate of ownership of part of the building 23-ZhZ No. 123456 dated January 01, 2012), Ksenia Anatolyevna Sobchak and Valeria Ilinishna Novodvorskaya. I hereby inform you of the following:

Forms of official letters from individuals

Cancellation of service

The letter is provided to LLC "Relcom. DS" by the Domain Administrator. Renewal of domain registration in the process of deletion

The letter is provided to LLC "Relcom. DS" by the Domain Administrator. Transfer of domain administration rights to another person

The letter is sent by the Domain Administrator to "Relcom. DS" LLC. Transfer of rights to domains (confirmation of intention to accept domains)

The letter is sent to LLC "Relcom. DS" by the person to whom the rights to administer the domains are transferred. Registrar change. Domain transfer for service from Relcom. DS LLC to another Registrar

The letter is sent to LLC "Relcom. DS" by the Domain Administrator. Registrar change. Domain transfer for servicing in Relcom. DS LLC from another Registrar

The letter is sent by the Domain Administrator to "Relcom. DS" LLC. Changes to the identification data of an individual

The letter is sent to LLC "Relcom. DS" by the Domain Administrator. Changing the password for access to the Domain Registration System

The letter is sent to LLC "Relcom. DS" by the Domain Administrator. Consent to the processing of personal data

The letter is sent to LLC "Relcom. DS" by the Domain Administrator. Consent to the use of personal data in search engines

The letter is sent to LLC "Relcom. DS" by the Domain Administrator.

Attention!

If a letter from an individual is sent to the office of Relcom. Business network"by mail or by courier, then the signature on the letter must be certified by an official of any organization (for example, DEZ, HR department at the place of work), and a copy of the individual's civil passport should be attached to the letter (pp. 2-3, 4 -five)

If the letter is delivered to the office of Relcom. Business Network LLC by an individual personally, the letter is accepted upon presentation of a civil passport.

In this case, the letter must be signed by an individual.

If the letter is delivered to the office of Relcom. Business Network LLC by a representative of an individual, then the letter must be accompanied by a notarized power of attorney authorizing the representative (trustee) to perform all the necessary actions related to domain administration.

In this case, the letter must be signed by an authorized person.

We continue to talk about claims. Here is about how to write a claim to the buyer (client) in the name of the seller. This unpleasant need may arise for each of us. We will figure out how to write a complaint correctly and send it to the recipient so that our demands are heard.

Let's remember the main rules of any claim.

Firstly, the addressee must violate something (contract, prescription, law, etc.). This is very important, especially in relation to claims from individuals. Feel the difference: a complaint that the waiter made the wrong invoice, with a receipt attached, and a complaint that the same waiter was impolite.

Secondly, the claim must be accompanied by documents confirming the violation of your rights: checks, copies of contracts and warranty coupons, etc. The more evidence of a violation, the greater the chances of meeting the claims.

Thirdly, requirements. They should be in the claim. It would seem that this is obvious, but there are often claims in which either a violation is simply stated, or the phrase "Please take action" is worth it. Please state the steps you think should be taken in full.

How to describe your requirements correctly? Most often, the buyer, when writing a letter of claim, is guided by the Consumer Protection Law (RF Law of 07.02.1992 No. 2300-1 "On Protection of Consumer Rights"), namely its Article 18, which is called "Consumer rights upon detection of defects in the product"... The buyer can:

“- to demand replacement for a product of the same brand (of the same model and (or) article);

- demand replacement for the same product of another brand (model, article) with a corresponding recalculation of the purchase price;

- demand a commensurate reduction in the purchase price;

- demand the immediate gratuitous elimination of defects in the goods or reimbursement of expenses for their correction by the consumer or a third party;

- refuse to fulfill the contract of sale and demand the return of the amount paid for the goods. At the request of the seller and at his expense, the consumer must return the defective product.

At the same time, the consumer has the right to demand also full compensation for losses caused to him as a result of the sale of goods of inadequate quality. Losses are reimbursed within the time frame established by this Law to meet the relevant consumer requirements. "

Note - only one of the listed requirements can be specified in the claim... You cannot demand at the same time, say, the repair of the goods and the amount paid for it.

Now directly about how to write a claim. Unified form for it, no, which means that it is written in a relatively free form. A letter of claim can be typed on a computer, or you can write it by hand, this is not fundamental and special rule for that, no.

In the upper right corner of the sheet is written destination: first his position, then the organization, at the end - the initials and surname in the dative case. Here, after the word "from", in the genitive case we write your data: full name, surname and patronymic, address and phone numbers of the contact. We remember that the addressee has the right not to accept anonymous claims, as well as letters without the sender's contact details.

General Director of LLC "Fabric Store"

I.V. Romanova

from Svetlana Arkadyevna Mikhailova,

mail. address 123456, Izhevsk, st. Dubravskaya, 24, apt. 7,

Tel. mob. 8-123-321-45-67

Then follows heading: CLAIM... I recommend typing (writing) this word in capital letters.

After that, go to main part and set out the facts: what happened, when, how can you prove the violation of your rights. It is necessary to refer to the norms that were violated by the addressee of the claim. Please note that the usual buyers are not required to know the exact clause of the law or seek legal advice. Therefore, it will suffice to refer to Consumer Rights Act or other normative act which was broken, without clarification. If the contract, a copy of which is in your hands, has been violated, the points are indicated. Do not forget what was said above: be sure to indicate your requirements in the claim.

For example:

On September 25, 2011, in the Health store, I purchased a beauty kit for hair care “Beauty” worth 500.00 rubles (I am enclosing a sales receipt No. 01/0034 dated September 25, 2011). At home, opening the kit, I found that all the cosmetics included in it were expired: their expiration date ended on September 01, 2011. On September 26, Elena Sokolova, a senior seller at the Health store, refused to return my money for a low-quality product without giving any reason. These actions are in violation of the Consumer Rights Act. I demand to return to me the amount of 500 rubles paid for this set, otherwise I will have to contact the Consumer Rights Protection Department.

On August 16, I ordered in the store “ The best furniture", Located at Ulyanovsk, Pionerov Avenue, 4, sofa bed. The store manager Evgeny Perov signed a sale and purchase agreement No. 456 with me. I made an advance payment of 100% in the amount of 20,500.00 rubles (check dated 16.08.2011 No. 5). According to clause 3.3. of the contract, the furniture was supposed to be delivered to my home on August 20. However, this has not yet happened, which is a violation of the contract. In accordance with article 23.1. RF Law of 07.02.1992 No. 2300-1 "On Protection of Consumer Rights" I demand that the prepaid goods be handed over to me no later than September 12th. Otherwise, I will have to go to court.

An obligatory part of the letter of claim is. We scrupulously list here all the copies of the documents attached to the letter. Note - attach copies! Who knows if your conflict will go to court, and the originals will be needed there.

Applications:

1. Copy cashier's check No. 34-3453 dated 09/15/2011 on 1 sheet. in 1 copy.

2. A copy of the supply agreement No. 1234-P dated 09/15/2011, 5 pages. in 1 copy.

3. Photos of the damaged product, 8 l. in 1 copy.

After the applications, stepping back a little, set number, another line below - your signature and her decryption:

Viktorova / M.D. Viktorova

The finished claim must be conveyed to the addressee and receive confirmation that it has been accepted. If it is possible to get to the office in person, do it. Give the letter to the secretary or to the office and make sure that the date of admission is also set. If the addressee is far away or you doubt that your claim will be accepted, use the services: send ordered letter with a list of attachments and notification.

Within 30 days from the date of receipt of the letter of claim, you are required to respond.

Currently, in order to register new organization, you must indicate its legal address, which will subsequently be entered in the Unified State Register of Business Entities.

Reference. Based on the provided legal address, the newly created organization is assigned to a specific tax office... In addition, all official correspondence will also be sent to this address.

Thus, the tax authority must submit a letter of guarantee on the provision of a legal address, the purpose of which boils down to the following:

So, there are two situations when it becomes necessary to provide such a document:

1. In case of creating a new organization.
2. When the legal address is changed by an already operating business entity.

Despite the fact that the legislation in the field of state registration does not contain clear instructions on the need to provide such paper, nevertheless, its absence may entail a refusal to register a new economic entity.

For more information about what a letter of guarantee for the provision of a legal address is, we told in, and read how to draw up such a letter from the landlord.

Features of the document

There are no significant differences in the content of the letter of guarantee drawn up by an individual and a legal entity. but we can highlight some of the features inherent in a document prepared by an individual:

• the document is drawn up on plain A4 paper (a legal entity usually uses letterhead);
• in the details only the name of the lessor is indicated;
• there is no seal at the end of the document.

What's in the content?

On a note. The content of a document on the provision of a legal address drawn up by an individual is usually arbitrary.

At the same time, the following points must be reflected in it:

• "Head" of the document;
• name of the paper;
• main content (this item will be described in more detail below);
• Appendix;
• the landlord's signature, as well as his contact number.

How to arrange each item?

Below is the detailed instructions on the procedure for an individual to write a paper on the provision of a legal address:

Important! The date of drawing up can be omitted, since the validity of the paper on the provision of a legal address is not limited by the current legislation.

In addition, it should be noted that when drawing up such a document, you must adhere to the following rules:

1. the text should be presented in a coherent and error-free manner;
2. when writing, you must use exclusively business style letters;
3. at the end of the letter there must be a signature of the owner of the premises, as well as a document of title to the property.

Who is it sent to and how?

This paper is prepared by the lessor at the request of the lessee. Then it must be sent to the IFTS.

In this case, the owner of the premises must be informed that he must be constantly in touch at the specified number.

There are several ways to send documents to the tax authorities:

1. by personal visit;
2. by transferring documents through an official representative holding a power of attorney certified by a notary;
3. by registered mail;
4. through express delivery services;
5. through the service "Submission electronic documents for state registration ".

Summing up, it can be noted that an individual who is the owner of the building (premises) has the right to provide.

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