What can be sent by registered mail. A registered letter with a notification - what is it, how much does it cost, how to send it? How to fill out a registered letter delivery notice

Date of publication: 14.04.2015

A letter is a postal item with a written message. It can be simple, custom-made, or with a declared value in appearance. In this article, I will talk in detail about how to send a certified letter, including - with a notification and with a list of attachments.

So, simple letters are most often used to exchange written messages between individuals. Plain letter in plain envelope or greeting card- refer to simple written correspondence. To send it, just drop the envelope into the blue mailbox of the Russian Post. The maximum weight of such a postal item should be no more than 20 g. * When sending, no supporting documents (check, receipt) are handed over to the sender. Accordingly, if a simple letter is lost, then the Russian Post will not bear any responsibility.

Ordered letter designed for sending important documents, forms, receipts, photographs. This view a postal item is registered, so it is registered in the system and a postal identifier (track number) is assigned to it. Sending is carried out directly at the Russian Post office through an operator. The cost is somewhat more expensive than in the case of simple written correspondence, but the sender receives a guarantee that the shipment will be delivered to the addressee for sure. The delivery of a registered letter is made personally in the hands of the addressee against signature. The weight limit should be no more than 100 g. If the postal item weighs more than 100 g, then it automatically falls into the "parcel" category.

A certified letter can be sent simultaneously with a return receipt or without it. If you want to indicate the declared value or send with a list of enclosing the contents of the envelope, then you need to send not a certified, but a valuable letter.

What is a certified letter with acknowledgment of receipt? This type of dispatch assumes that the letter will be sent to the addressee as a registered letter, that is, the addressee will receive it personally in his hands, and the sender, in turn, will receive a notification confirming the fact of receipt by the addressee. Accordingly, if you want to send a certified letter and make sure that it is received by the addressee, you must send a certified letter with a notification.

But remember that the return receipt form is sent along with a certified mail, and after the recipient receives the correspondence, the form is sent back to the sender (you). Accordingly, this document will return to you, and you will find out that your shipment fell into the hands of the addressee (or his legal representative), only after a certain time.

Recently, the Russian Post has an SMS notification service, that is, you can use this service. For postal items the cost of one SMS is 10 rubles.

What is a Valuable Attachment Inventory Letter? Let's start with the fact that for a "valuable letter" the sender indicates "declared value", therefore this type of written correspondence is called "valuable". If the shipment is damaged or lost, the Russian Post will fully or partially compensate the amount of the declared value.

"Valuable letter with a list of attachments" assumes that the contents of the shipment will be described by the sender in a special form (form 119). At the time of receipt of a valuable letter with an inventory, the recipient at the post office at the operator has the right to open the envelope and check its contents, which must fully correspond to the document of the attachment inventory.

Remember, if you are the sender of valuable correspondence, then the envelope must be presented to the operator in an open form. The postal worker must make sure that the attachment matches exactly what you indicated on the form.

How to send a certified letter

You can send a registered letter at any branch of the Russian Post. There is nothing difficult in this, you do not need to fill out additional forms.

To send:

• Go to the operating window at the post office and buy the right size the envelope. The maximum envelope size is 229x324 mm, that is, a little more than a sheet of A4 paper.
• The envelope must contain the index and address of the sender and recipient.
• We tell the operator about the desire to send a certified letter and that's it. After paying for the service, you will receive a check, which will indicate the track number, with which you can track the movement of the mail item until it is issued.

How to send a certified letter with return receipt

The process for sending return acknowledged letter-post is exactly the same as in the previous case. The only difference is that in addition to filling out the address information on the envelope, you will need to additionally fill out the "Receipt of receipt" form (form 119). This form can be obtained free of charge from the post office.

An example of filling out this form is shown in the picture below. For clarity, the information that must be indicated to the sender is highlighted in red:

On the front side of the "Receipt of Delivery" form, it is necessary to indicate exactly your data (name, address, zip code), since the recipient of this notification will be you, not the addressee of your letter.

How to send a valuable email with an attachment listing

Sending a valuable letter with a list of attachments is carried out in the same way as the registration of ordinary registered mail. The only difference is that you will additionally need to fill out the "Attachment Inventory" form (form 107). This form issued free of charge at the post office upon the sender's request. Attachment inventory is additional service which you can use or not use if you do not need it.

In order to send a valuable letter with a list of attachments, you will need to indicate all the data on the envelope, as well as fill out two forms with a list of attachments. It will be necessary to fill in exactly two forms, since one remains with the sender, and the second is received by the addressee. Accordingly, on the basis of this document, the recipient will be able to check the contents of your shipment.

An example of filling out the Form 107 is shown in the picture:

When sending valuable letter-post with a list of attachments, provide the envelope to the operator in an unsealed (open) form. The operator must check that the content matches the attachment list.

Certified letter: delivery time and cost

Delivery times for registered letters are approximately the same as for other postal items, including parcels and parcels. The Russian Post has target dates, which should be relied on. I already wrote about this in more detail earlier in the article. If there is a desire for your written correspondence to arrive faster, then it must be sent in 1st class. Sending in 1st class is most relevant between settlements, between which there is air communication. Sending this method within the boundaries of one city or region is not entirely advisable.

As for the cost of sending a registered letter, the price depends on many factors: weight, with or without notice, with or without a list of attachments. For more details, see the official website of the Russian Post.

*The weight of a simple letter can be more than 20 g, but not more than 100 g. For each subsequent full or incomplete 20 g of weight, an additional fee is charged.

Sometimes there is a need to transfer important information or documents to another person. You can send it by registered mail, it is safe and fast. It is guaranteed to reach the addressee, it will be handed in personally against a receipt, and the sender will have a receipt. Consider the following questions: how to send What is needed for this and how to do it correctly?

Types of postal items

There are several types of postal items. The first one is open type letters, the easiest way, but not very reliable.

Any employee can see the information. They are sent without an envelope, just folded, that's why they got this name (they are also called "postcards").

The second is regular letters. The most famous and common type of mail for many people, they are put in an envelope and sent. But the guarantee of data safety during transfer is also small.

The third type is registered letters. They are issued for sending personally by the author at any post office. Delivered to the address and handed directly into the hands of the addressee, or he will be invited to the post office to receive the order. This type of sending is the most reliable, convenient and secure. If you do not know how to send a certified letter, you can contact the department to the specialists who will help you draw it up correctly.

Specified Requirements

It is important to know the requirements for certified mail. The maximum weight should be no more than 100 grams, dimensions - from 110 * 220 mm to 229 * 324 mm. If the attachment is lightweight (for example, 50 grams), then a regular size envelope will do.

If the weight or size is larger, it is worth contacting the specialists of the post office. The staff will help you choose the appropriate envelope and tell you in detail how to send a certified letter. Delivery must be carried out tightly sealed and correctly

A delivery receipt is attached to the registered letter, which must be completed and attached to the back of the envelope. All size and weight requirements must be met. If they do not meet the standards, then it will be impossible to send by mail, the letter will simply be returned to the sender. The procedure itself is simple, you can immediately understand how to quickly send a certified letter. No special skill is required for this.

Decor

A common type of mailing is registered letters with notification. It is safe and secure. You need to contact the post office, buy the desired envelope and stamps.

Then it is the turn to start signing it. You must indicate the full address and full name. addressee (recipient). The corresponding details are entered on the lines reserved for the data of the addressee (sender). The envelope is carefully sealed. Also, a mark is put that the letter was issued with a notification. It can be of several types: simple or valuable, or customized.

The next step is to fill out the notice itself. On the one hand, the address and name of the addressee are indicated, on the other - the addressee. Then the liaison office staff will neatly affix the notice to the envelope so that all the data is visible. The main thing is to know how to correctly send a certified letter, because the initial result will depend on this. When it is delivered to the specified recipient, the notification will be sent back (it needs to be saved as it is a supporting document).

How to send a certified letter so that it accurately finds the addressee? A stamp is glued to the designated place on the envelope and given to a specialist for weighing. After the procedure, you will be told how much to pay for the services. Be sure to wait for the receipt, as it contains full information about sending. Indicate the type, date and time of sending, the weight of the letter and the name of the employee, address and full name. recipient, barcode letter.

Tracking the path of a registered letter

If you have a question about how to find a sent certified letter, we note that it is now easy to trace its movement. After paying for the service, the person who sent the message receives a fourteen-digit number. Then you need to find the website of the Russian post, it is written in detail on how to track the path of your registered letter using a barcode. Of course, you will need to wait for a while until the notification arrives. The delivery process can be shortened by air or first class shipment.

If in the process something becomes incomprehensible, then the employees working in the department will help you figure out how to send a certified letter.

According to statistics, the Russian post office loses more letters than any other country in the world. But nevertheless, it remains the main service for sending correspondence in Russia, since, with all its shortcomings, it is the most inexpensive service. To be safe when sending any important documents, it is best to send a certified letter with notification.

What is a certified letter of notification?
If we talk in simple words, then the certified letter of notification is an envelope with your attached message, which is assigned a unique identification number. By this number, the movement of your letter can be tracked on the mail site, and when it arrives at the final post office, not the envelope itself will be put in the recipient's box, but a notice, along with which the recipient will appear at the post office and receive the long-awaited envelope. The scheme itself may seem complicated, but it is a guarantee that the envelope will not fall into the wrong hands.

Step-by-step instructions on how to send a certified letter with notification

1. First, you need to purchase an envelope in which you enclose what you want to send. Please note that the size of an envelope should not exceed the size of an A4 sheet, and its weight, together with its contents, should not exceed 100 g.
   
2. Fill in the required information about the sender and the recipient. Write correctly and legibly - better in block letters. Also mark "Customized with notice."
   
3. An obligatory step is to come to the post office so that you will be given a notification form, as well as weighed your envelope and sold the required number of stamps in accordance with the tariff.
   
4. Fill out the notice - it is a two-sided form with personal information about the sender and recipient. When the recipient comes for his letter in the mail, it is this notification that will be sent to you so that you can make sure that the addressee has received your envelope.
   
5. Tape the notice on the back of the envelope so you can see the recipient information on the front of the envelope.
   
6. Give your envelope to the cashier. It is at this stage that it will be weighed, stamps and a barcode with the shipment number will be glued. You will be given a receipt detailing all payment costs - addresses, type of shipment, envelope weight, etc.
   
7. Make sure everything is correct on the receipt and pay for it. You will be given a check with a 14-digit code, which you can use to track the delivery of the envelope on the Russian Post website.
   

And then what?
After the cashier has accepted the envelope from you, it will be delivered to locality recipient. A notice of receipt of a letter addressed to him will be put in his mailbox. The recipient will have to take the passport and this notice, then show up at their post office and receive the envelope.

The first notice is delivered immediately after the envelope arrives at the post office. If the recipient does not appear within five days, then another one is sent, and then another one. The postal item is stored for one month from the date of receipt, after which it is sent back to the sender.

Types of shipments

If you need to send a letter, documents, a postcard, a romantic message or a wedding invitation, you go to the Russian Post. There, the operator asks what type of shipment you need. You can choose a certified letter, valuable or simple.

Valuable letter

If you send important documents, for example, to the court or tax office, and in addition to the check, you need a document confirming what exactly you put in the envelope (inventory), in this case a valuable letter will suit you. The envelope is not sealed and is submitted together with two copies of the inventory, which are signed by the operator, and stamped on them. One copy is returned to the client, the other in an envelope. The envelope itself is sealed with seals. A barcode is glued to the letter - a personal number by which this letter is registered along the entire route, and, accordingly, can be tracked by you. A valuable letter is issued only against signature at the post office.

Simple letter

If you want to send a congratulation and you are not really worried about the time and the fact of delivery, but only the price is interested, then your type of sending is a simple letter. You stick the stamps for the required amount, seal the envelope and throw it into the box. All this can be done without the participation of an operator, if you already have stamps and an envelope on hand, which means, without a queue. It is, of course, cheaper than a certified letter, but it will not have a number, it will not be registered anywhere, and if it gets lost, it will be impossible to find and track it. Simple correspondence is sent in containers by weight. The check for shipment is not issued.

Ordered letter

If you are sending something important enough and want to make sure that the letter arrives, then you need a certified letter. It is paid for with stamps, a personal number is assigned to it, the letter is appropriately posted, registered along the entire route and can be tracked. Once the postman carries it to the delivery address. If the addressee is not at home, then he leaves not the letter itself in the mailbox, but a notice that it is necessary to go to the delivery department and pick up the correspondence. It is kept in the mail 30 calendar days, court letters- only 3 days. A registered letter is issued to the addressee against signature, upon presentation of documents.

Tracking emails

In order to make sure that your letter has been delivered, it is enough to be able to go to the Internet and open the site on which the Russian Post uploads information. Then select the button "tracking mailings", enter registration number(is on the check) and see the line "handed over to the addressee."

Certified letter with notification

But sometimes there is a need for documentary confirmation of the receipt of your letter, there is a notification for this. A registered letter with a notification is sent with a completed form. You can find it on the barriers in the department or ask the operator. On the front side you write your data, the person to whom the notification will be returned, on the back side you write where you are sending the letter. You also need to check the boxes. In this case, a check mark is a letter, a check mark is a registered one. The notification itself can also be as simple (cheaper, but it is not registered anywhere and is dropped by the postman into the mailbox), or registered (it will be assigned its own number, it will be registered all the way, issued against signature).

Letter delivery time

The delivery time is the time spent by the letter on the way between post offices. That is, the countdown will start from the next scheduled shipment at the branch that received the letter, and will end when it is registered as incoming at the addressee's branch. From this moment the registered letter storage period will begin. How long a registered letter takes depends primarily on the distance. Around the city and the nearest region 2-3 days. An intercity message takes from 3 to 11 days. For example, if you send correspondence from St. Petersburg to the suburbs Nizhny Novgorod, then the delivery time will be 5 days between cities plus 2 days in the region, for a total of 7 days. Actual dates may differ from the estimated time.

It is guaranteed to prove the fact of receipt of the letter by the addressee with the help of such a document as a postal notification of delivery of the letter.
And at the stage (we send a claim, notification), and when considering the case ().

Very often it is the responsibility of the sender to provide proper notification to the counterparty (second party to the transaction). In this case, the information on what a postal notification of delivery of a letter is, and how to send documents correctly, will come in handy.

How to get a mailing acknowledgment of receipt of a letter

What you need to fill

A return receipt letter is a small form with text on both sides. It is necessary to fill in the columns: to whom, the recipient's address. Mark the type of letter with a cross X (registered, simple, with a declared value - when there is an inventory of the attachment, parcel, 1st class mail, parcel post).

On the reverse side, the address and full name are indicated. (name of organization) of the sender. So that the postal notice with a mark of delivery to the addressee is returned. In this case, a document with a mark of delivery can be returned not to the sender, but to another person. Then the address and information of such a person is indicated.

Return of postal delivery notice

The completed mail notification is checked by the postal officer. The correctness of the entries on both sides. The receipt number is then affixed, stamped and charged from the sender.

The receipt is handed over to the sender. If the letter was certified, it has a track number. Convenient to track. Especially with the prospect and proving the fact of compliance with the pre-trial procedure for going to court.

After the return, the mail notification of delivery of the letter will contain the date of delivery and the signature (with a decryption) of the person who received the letter.