The most convenient online checkout for retail. How not to be mistaken in choosing an online checkout? Main characteristics and prices of new cash registers. The main types of online cash registers - how to make the right choice

If you are trying to decide which type of cash register is right for your business, here are a few things to consider before making a purchase in order to find the system that is perfect for the job. In the article we will tell you which online cashier to choose, consider various evaluation criteria.

What to consider when choosing a cash register online

A cash register is a must for any type of economic activity that carries out numerous transactions on a daily basis. Depending on the needs, the models can range from a basic one with limited features to a comprehensive selling system (POS) with a long list of features.

Every business will have different requirements for accounting software. When choosing equipment, it is worth considering the following:

• Does the system fulfill the inventory tracking, orders, tasks and other requirements for POS printer management?
• the ability of KKM online to process a sufficient number of transactions;
• Does the system keep track of individual financial transactions for each business;
• does the KKM online allow to interact with other computer systems such as online payments;
• Does the KKM make detailed records about the TIN, the reporting form, the cost and amount of VAT, as well as the mention of the QR code.

Transaction volumes and entrepreneur needs

The first thing to consider is how big your business is at the moment and your projected growth for several years to come. Perhaps most have a sizable list of items. And for someone it is enough to perform fewer operations, having only a few dozen products in the list and a small trading area.

If economic activity business is great, it is worth paying attention to functional system POS with barcode scanner and product codes to simplify transactions. As well as a good option if an increase in operations is planned in the near future, because this system offers scalability.

A simplified cash register will be sufficient if you have a minimum range of items, only a few transactions and fewer general needs (booking, refund, deposit). This option is most suitable in the work of hairdressing salons, ateliers, and other services, where, as a rule, there is no need to exchange, return large amounts of funds.

Safety conditions KKM online

You can also consider installing checkout box nearby so that large amounts of money can be safely stored. This will prevent the excess of the amount of cash, which is provided for by the accounting policy of the enterprise. And it will help deter both internal theft and robbery.

In addition, the password function will prevent unwanted attempts to open the cash register and gain access to the client's confidential payment information.

Online hardware functionality

If entrepreneurial activity does not need complex financial transactions, it is necessary to purchase a basic cash register. When dealing with a large number of items, it is better to use a more complete POS system with inventory tracking functionality. This helps to automatically track daily transactions, so you always know exactly how many goods are in stock, control the minimum warehouse limit for the availability of goods.

A cash register that matches the needs and budget after implementation should provide improved efficiency in day-to-day operations and faster checkout. This means more productivity and happy customers as they can complete transactions without any problems.

The points of the sales system are the checkout points in business transactions where transactions take place. The place of redemption is a point of sale or POS terminal, which is a computer used as a cash register. Point of sale terminals and systems allow the use of perpetual inventory management systems.

Profitability and performance of KKM online

Another issue to consider is choosing thermal or printed way transferring the required information to paper. The initial consumption of a thermal printer is more costly, but can save money in the long run. Because they use heat to print receipts, you don't have to constantly buy new ink cartridges.

The ribbon printer is less expensive, the contents of the receipts are clearer, but the ink cartridge consumption is much higher. Modern modifications of KKT are produced with the lowest printing speed from 75mm / sec., Maximum up to 300mm / sec.

In addition to high-speed printing, equipment productivity is increased due to general indicators:

• the presence of an auto-cutter at the KKM;
• equipment dimensions depending on operating conditions;
• the ability to integrate into the existing accounting system;
• availability of a quick search for items using a scanner.

When choosing a model of equipment, the place of operation of the KKM is taken into account. For passenger transportation, home delivery service will have enough portable devices, with the ability to operate on a battery for a long time. For large retail outlets or chain stores, manufacturers have provided for the sale of finished equipment with a wide display, high printing speed, interchangeability of damaged parts and the connection of additional equipment for internal sales accounting.

Important! When looking for the right model of online equipment, an entrepreneur should remember that all types of KKM are united by a set of rules:

• compliance with the register of the CCP, which is authorized for use by the Federal Tax Service;
• access the Internet;
• transfer data to the Federal Tax Service.

What online equipment to choose for individual entrepreneurs

The Incotex brand can be attributed to the leading Russian manufacturers producing autonomous online cash registers. This company produces the most popular devices such as:

• Mercury-115F;
• Mercury-130F;
• Mercury-185F.

All of the above equipment is equipped with Wi-Fi, GSM communication modules, as well as a built-in battery: that is, they absolutely meet the permissible criteria for classifying them as autonomy.

Shtrikh-M. This manufacturer offers customers a miniature and convenient online product - an autonomous KKM "Elves-MF". In terms of its technical capabilities, it is also similar to the Mercury and ATOL 90F vehicles. It contains wireless communication modules and a large battery.

ATOL. The aforementioned manufacturer sells popular and multifunctional technological models of KKM online - ATOL 90F. Like the Mercury devices, the ATOL 90F online cash register is an autonomous device according to such criteria as:

• operation with a built-in battery;
• transactions using a wireless communication module.

The listed models are most often used in conditions where there are no power sources. They are actively used by hairdressing salons, small retail outlets, individual entrepreneurs that provide other household services. They can also work in conjunction with other trade equipment which is applied in retail small business, mainly individual entrepreneurs.

What online equipment is suitable for organizations

The popular brand Evotor manufactures the Smart Terminal technological complex, which are manufactured on a modular basis and can be supplemented with various blocks and devices that are connected to each other via a USB port.

"Smart terminal" is a touch-sensitive, autonomous POS printer, which can operate on Android OS and thus allows the use of software with an extended list of functions. For example, related to the compilation of sales statistics and analytics.

In such equipment there is an opportunity for trade in excisable goods. It is additionally completed with a box for storing money, a scanner, a display for customers, built-in scales for prepackaged products, a detector for checking the authenticity of banknotes. The register of CCPs allowed to work online includes modifications of devices with the ability to pay with plastic cards (acquiring), which are built into the equipment.

Some privileges remain in the choice of equipment for businessmen applying a patent, imputed or simplified taxation system. They can use online equipment that prints out abbreviated details (the absence of a shopping list, mention of the VAT rate is acceptable). However, it will be possible to save on this only until 02/01/2021.

Answers to common questions

Question number 1. The organization took action to replace the cash register equipment. Does she need new treaty at the Central Service Center?

According to the rules stipulated in the new law on application of KKM No. 54-FZ, the conclusion / extension of the contract for the TEC is not necessary.

Question number 2. Who will change the Fiscal data block on the online equipment?

The company has the right to carry out the replacement independently, to record this fact in tax office or entrust the procedure to the POS printer service center.

Question number 3. Can an individual entrepreneur on PSN continue to issue SRF after the onset of 07/01/2020?

Maybe, provided that his activity allows you to still not use the KKM. BSO is reproduced on paper using a special automated device with new details.

As of 2018 in the register of the Federal Tax Service control- cash registers(KKT) registered more than 100 models... How to choose a suitable CCP? What criteria should be considered?

For selection optimal model determine the necessary requirements for the CCP. Obviously, they will be different for retail store with high traffic, exit trade or company providing services.

Criteria for selection of CCP

All cash registers can be conventionally classified into three categories: autonomous cash registers, smart terminals and fiscal registrars.

1. Autonomous cash registers (push-button online cash registers)- This is an analogue of the "old" CCP, introduced into circulation even before the adoption of amendments to 54-FZ. At present they have been modernized - supplemented with a fiscal drive and a communication module.

Pros.

A budget option for an online checkout for small businesses: small shops without the sale of alcohol, exit trade and delivery services. Prices from 9000 rubles without the cost of the fiscal accumulator (plus 6000 rubles).

Minuses.

• to enter the names of goods computer connection required;
• you won't be able to enter data directly into the cashier, which is very inconvenient;
• there is no way to control the scales- the cashier does not automatically enter the cost of the goods in the check based on the weight;
• there is no function to search for goods by name;
• no opportunity to work with selected products, and this can be very convenient when you can quickly select popular goods(bread, milk, etc.) and thereby increase the speed of customer service;
• not suitable for selling alcohol;
• there is no possibility of automating the business as a whole, and as a consequence, extra profit from this.

If you have a question: "What to buy an online cashier for an individual entrepreneur" - then you should consider this option.

Store owner comments stationery, Svetlana Igorevna:

"There are a large number of product names in the store and the first inconvenience of work is associated with entering product names into the cash register. First, the cash register must be connected to a computer; secondly, the input process is complicated by the fact that each product must be assigned an individual code and match it with the name. , barcode, price, taxation system, tax rate. manual mode... As the product range expanded, a problem arose with the limitation of the number of introduced commodity items. Although, in general, the cash register operates in accordance with 54-FZ, the inconvenience of its use prompts to choose a more modern model, for example, a smart terminal. "

"Currently, the quality and speed of customer service is important for increasing their loyalty. Competition is high and customers choose convenience. In addition, the growth is shown by those enterprises where they automate business processes, optimize inventory and effectively manage the assortment, analyze key trade indicators, implement loyalty systems for buyers. Autonomous cash registers are not designed for this, so it will not be surprising that soon they will not be on the market. "

2. Smart terminal (smart cash register, smart cash register) is a new generation cash register. Represents tablet-based terminal, with a built-in printer for printing receipts and installed cash register software. Some smart terminals support autonomous work without recharging from 10 to 48 hours (depending on the model).

Additional trade equipment can be connected to smart cash registers. For example, a barcode scanner, checkout scales, an acquiring terminal (a device for accepting payment by payment cards). But there are also models with an already built-in barcode scanner and an acquiring terminal, that is, they print checks, scan the barcode, and accept payment by bank cards.

Smart terminals suitable for conducting a full-fledged inventory and, in general, for automating trading processes... Due to their ease of use, ease of use and adequate prices, smart cash registers quickly gained popularity among entrepreneurs.

The specialist of the company for automation of trade under 54-FZ in the city of Ulyanovsk “Simbirsk-service” comments - Sergey Petrovich K .:

“The functionality of smart terminals is largely determined by software that is installed on it. Let's stop at lightbox smart terminals:

1. Into the smart terminal lightbox easy to add a product to the nomenclature. The cashier only needs to scan the barcode of a new product and the cash register instantly finds it in its global directory (the company's own development, Lightbox, has more than 200 product names) and “with one click” adds it to the nomenclature.
2. With such a cash register, it is easy and quick to serve customers.... For example, in order to sell a leading position, you just need to click on its icon on the panel of selected products.
3. Checkout accepts mixed payment. Customers can simultaneously pay for the purchase with a card and cash.
4. With the checkout, a lightbox can be sold both at a fixed price, and you can assign an individual price for the goods to each customer. As well as providing discounts, you can both for a general purchase, and for a specific item in the check.
5. The checkout supports the sale of goods by weight. Connect the cash register to the scales, and it will calculate the price of the goods being weighed and automatically enter it into the receipt.
6. The following functions are available at the checkout: “deferred check” and “making refunds”.

The price for the terminal varies from 19,000 rubles. (with FN 15 months).

Pros and cons of smart terminals




Pros.

• Unlimited memory for the number of introduced commodity items. In KKM - the restrictions depend on the fiscal memory of the device and the model itself.
• Purchase of additional commercial equipment is not required. For example, “Lightbox 5” and “Lightbox 7 with acquiring” cash desks already have a built-in barcode scanner, a receipt printer and an acquiring terminal.
• Convenience of visual control of information stamped by the cashier on the check, which excludes any mistakes in the check.
• Sale of goods is excluded out of stock. It is enough just to scan the barcode, and information about the goods in stock, sold or placed in the warehouse will be displayed on the monitor. KKM does not provide such information.
• Settlements with customers are automated as much as possible, so they pass quickly, reducing the likelihood of queuing.
• It is possible to keep inventory, loyalty programs, automate the procurement and document generation processes, etc.
• Adding new commodity items and adjusting the database are possible during the working day... KKM does not have these capabilities.

Minuses.
At the cost of smart terminals more expensive than autonomous cash registers- the difference is about 3000 rubles. However, the existing advantages make “smart cash registers” the most in demand.

3. Fiscal registrar can be used in trade and service enterprises of different sizes. Its main function is to print receipts. Works only when connected to a control device: computer, laptop, tablet or phone. The higher the technical indicators of the fiscal registrar, the more expensive it is.

If you have a small store, you can choose an inexpensive fiscal recorder - for example, LitePrint 57 F. Fiscal recorder + phone or tablet as a control device (fiscal recorder is compact, fits in the palm of your hand), and for any small trade and service enterprises.

Pros.
Has the same advantages as smart terminals.

Minuses.
It is more expensive than previous cash register models, since it requires the purchase of an additional control device and trade equipment.

Additional selection criteria:

4. The number of checks issued by the cashier per minute. The print speed of receipts is high, medium and low.

High printing speed - over 150 mm / sec.
Average print speed - from 90 to 150 mm / sec.
Low speed print - up to 90 mm / sec.
High speed of receipt printing is important in retail outlets with high traffic - the category of supermarkets. In retail outlets with average traffic, checkouts with a print speed of up to 90 mm / s are sufficient. Various equipment options can be viewed.As a rule, sale of KKT is carried out in combination with software. If you approach the issue of choosing a cash register more globally, then you should pay attention to the functionality of cash register programs and choose the option that meets the requirements of the enterprise in terms of trade automation... In addition, if the company maintains accounting and tax accounting in 1C or Kontur programs, then consider the possibility of integrating them with the supplied cash register software.

One of the most inexpensive on the market today is a turnkey solution

Today the cash register for individual entrepreneurs is vital necessity, since it is the cash register machine (KKM) that allows the process of accounting for cash flow with maximum efficiency, and in accordance with the regulations common system taxation (OSNO).

The state fiscal system is closely connected with the mechanisms of control of income and expenditure cash flows, and, in particular, is very interested in activating the segment of individual entrepreneurship, as one of the most promising sectors of the modern economy.

In view of this, the OSNO legal framework in 2019 assumes significant liberalization in the control and organization of small business activities. In particular, this applies to the cash accounting system. Leading specialists and industry experts carry out active research aimed at simplifying the process as much as possible, eliminating unnecessary bureaucracy, and increasing the efficiency of each individual cash and cash transaction.

Basic principles of individual entrepreneurship: optimization of the financial segment

For small businesses, a very important development factor in 2019 will be the availability of free space for growth and the absence of excessive trusteeship from the fiscal system. It is for this purpose that OSNO is being transformed in accordance with the challenges of the modern dynamic era of information and interactive technologies.
In 2019, leading financial analysts predict further liberalization of tax policy for individual entrepreneurs and their businesses - but this does not mean that the basic rules for the implementation of the cash accounting process should be ignored.

Opportunity effective management financial receipts, as well as expenses is one of the basic conditions high level financial transparency and profitability of the enterprise.

It was for this purpose that the mandatory introduction of cash register machines for individual entrepreneurs was proposed - in order to simplify the processes of financial interaction of an entrepreneur with his target audience as well as with the tax mechanism presented by OSNO.

Unfortunately, many individual entrepreneurs have a rather conservative outlook, and do not understand the benefits of modern technologies management and marketing, as they do not want to provide active assistance to the fiscal apparatus. The introduction of a unified cash accounting system among small businesses for 2019 faced significant obstacles, among which an important factor is the lack of a conscious perception of the effectiveness and feasibility of innovations.

For example, you are identified as the owner of a small cafe and want to improve the efficiency of your own business. The first steps to optimize the activity, whatever it may be, should be the regulation of financial and monetary reporting and the preparation of a phased plan for economic rehabilitation.

The logical continuation of the first stage of optimization is the formation of a clear structure of cash accounting - if you have not done this before, you should immediately purchase a cash register and register it with unified system state register.

If you use an unregistered device, you face a fine in the amount of 4 to 6 thousand rubles.

You also need to take care of the availability of an appropriate patent that regulates the legality of your activity and stipulates its main aspects, as well as a package of other documentation that confirms you in the legal rights of the owner of an individual enterprise. The considered patent also specifies the conditions for the implementation of cash accounting, registration number your cash register and other necessary details.

Certain provisions of the OSNO suggest that there are some advantages for individual entrepreneurs who carry out their activities within the framework of the established legislation and in accordance with a unified package of recommendations on cash accounting adopted by the Central Bank Russian Federation in 2014.

Certain changes will be made to this package for 2019 to simplify the tax deduction system for sole proprietorships.

Cash register equipment: design features and functionality

A cash register for an individual entrepreneur should be purchased based on the predominant technical requirements and the range of functional applications, as well as the conditions for further operation.

Today, manufacturers offer a fairly wide range of technical equipment under consideration, which differs in design features, functionality, dimensions and price range.

A clear understanding of the priority areas in the development of your business, as well as the specifics of its internal logistics structure, will help to choose the right cash register for a small business.

For 2019, the following main types of cash registers are distinguished:

• portable;
• stationary;
• autonomous;
• non-autonomous;
• fiscal registrars;
• receipt printers.

The cash register for individual entrepreneurs of the optimal configuration is a small, high-tech device that allows you to record the main stages of processing cash transactions and control actions service personnel... Choosing such a device means ensuring high operational efficiency and ergonomics, as well as ensuring further market promotion of your business, which is facilitated by innovations in OSNO, some of which will begin to operate in 2019.

Regardless of the type of design, a modern cash register consists of the following basic components:

• built-in memory unit;
• display;
• an integrated modem, which is used to connect to the Internet network and connect to a single database of the state fiscal register;
• a reading element that interacts directly with magnetic labels on products;
• keyboards;
• a printing device that reproduces the results of a commodity-money transaction on a special paper tape.

For small business the best option is a portable stand-alone POS printer capable of performing basic functions without connecting to an external operating system.

As a rule, the more compact and ergonomic the design of a given device, the higher its cost. In 2019, several new models are expected to enter the market, featuring advanced functionality and a modern interface. No matter how much such devices cost, their high functionality and ergonomics in use compensate for the high costs.

The use of KKM in the work process, care and maintenance

As a result of using a standard cash register, the buyer receives a check, which indicates the cost, volume and quantity of purchased goods or services, as well as the main fiscal details of the commodity-money transaction.

It should be noted that a number of violations related directly to the implementation of cash control transactions are enshrined at the legislative level. This list may be revised in 2019.

In particular, a gross violation of consumer rights is the failure to issue a cash register receipt, or its destruction before the consumer / client has time to get acquainted with the data indicated there.

The correctness of the information specified in the check form is also strictly controlled. Having received the check in your hands, you must check the compliance of the data indicated on the paper with the real facts of your purchases or used services. Whatever the mistake, the cashier or manager is obliged to adequately respond to the client's statement.

There is also a list of other violations related to cash accounting, the sanctions for the admission of which are less severe, but can also reach significant limits. For 2019, the amount of the standard fine ranges from 4 to 6 thousand. rubles.

However, in some cases, if the situation is controversial, or no preliminary violations were recorded for the entrepreneur, the fiscal authorities may confine themselves to a written warning.

It is also worth noting that caring for a modern cash register does not require special technical skills and is limited to the basic rules for the operation of modern technological equipment.

However, from time to time, such equipment needs preventive examinations, and it is recommended to carry them out in specialized service centers. They will also clean the keyboard of the device, replace the parts that have gone out of use, and recommend useful software updates.

The cost of service in such service centers is quite high, but no matter how much the services of the segment in question cost, it is better not to save on them. Cash registers belong to high-tech and complexly designed equipment, the repair of which can only be entrusted to professionals. Ideally, it is generally not recommended to allow serious complex breakdowns of this technique, since the replacement of individual parts and blocks of the apparatus structure can be very expensive.

Related entries:

No related records found.

290-ФЗ dated 03.07.2016 significantly changed the current law. The obligatory rule has become the use of a new format of cash register - online cash registers. It is understood that the equipment will transmit in real time all information about sales to the fiscal authority through an authorized registrar, while simultaneously providing the buyer with information on the contents of the check by e-mail or SMS notification. The changes apply to everyone who already uses cash register equipment, and also prescribes the use of KKM by an individual entrepreneur who was previously exempted from this duty on UTII and a patent. Formally, the accounting procedure has not changed significantly, but the algorithm of the cash register equipment and the requirements for its selection have completely changed.

When you need a cash register for individual entrepreneurs

KKM is required when using all forms of payment - cash and non-cash, as well as transfer to the account. When providing services, a strict reporting form must be issued, formed and completed automated system... According to the amendments to the law, everyone should have a cash desk, including bookmakers and lottery offices, vendors, shops in villages, training and consulting centers, and not just retail.

Exceptions are:

• pharmacies in countryside and points of medical assistance;
• tray trade in unequipped places, including selling from a car, in train carriages, receiving scrap materials and some other types of activities, mainly of a temporary or seasonal nature;
• organizations working only on cashless payments even in retail trade;
• provision of religious and ceremonial services;
• private services including manual production handicrafts, shoe repair, key making, plowing of vegetable gardens, etc. with the registration of "sale" with the issuance of BSO;
• firms operating in remote areas without Internet access.

It should be noted that for a number of entrepreneurs, the introduction of online cash registers has been postponed until July 1, 2018. These include geographically remote retail facilities, owners of vending machines, payment terminals. The relaxation is due to the technically difficult process of integrating cash registers into stationary payment systems and the lack of physical ability to regularly exchange data with fiscal data registrars. Companies selling excisable goods and carrying out activities requiring a license must establish a KKM obligatory.

Is it possible to postpone the installation of the cash register

Partial indulgences are possible if the equipment is not available. In case of a concluded supply agreement and the impossibility of fulfilling obligations by the seller of the equipment, local authorities tax control may not impose fines if the cash register is not established. The procedure for applying the law is individual and depends on the situation. In order not to risk and not be afraid of checks, we recommend ordering cash registers via the Internet with a guarantee of delivery in a short time.

How to choose a cash register for an individual entrepreneur on the simplified tax system

The choice of a cash register for an individual entrepreneur should take into account the specifics of the company, turnover, and the level of automation. Let's consider the points in more detail.

1. The specifics of the company. If the company is engaged in activities that do not provide for the presence of CCP, but the owner needs equipment to automate accounting and internal control, you can choose any type of cash registers that are functional and cost effective. For example, Orion equipment is suitable - the module is supplied without a fiscal manager, supports integration into accounting systems, allows you to issue checks for each purchase, is inexpensive. If by law you need an online checkout, you will need to buy hardware and software to upgrade your existing cash register or install a complete turnkey kit from scratch. You can select only fiscal device, only cash register or 2in1.
2. Turnover. The load on the cash register depends on the turnover of the outlet. For the sale of excisable goods, large chains allocate a separate cash register with the installed EGAIS system, which makes it possible to somewhat reduce the cost of modernization and split reporting. For small companies, you can recommend equipment "Atol", "Mercury" at a price of up to 16,500 rubles. They support integration with a fiscal drive or are already equipped with it, can operate on a battery, are compact, connect to a PC via wireless and wired protocols.
3. Automation level. The need to connect cash registers to one or several computers for centralized access to accounting data, as well as the requirement to integrate with a terminal for payment by bank cards, a receipt printer, a fiscal registrar requires the selection of the most "advanced" model. At a higher cost, a multifunctional online checkout performs all the necessary functions with little or no participation. She prints receipts, sends information about sales to the tax authority, sends notifications to customers about purchases made and at the same time allows you to monitor all processes through your personal account, manage discounts and inventory balances.

Also, in order to choose which cash register to buy for an individual entrepreneur on the USN, it is worth considering the "physical" parameters:

• dimensions and weight;
• the ability to work from a battery;
• cash register tape width;
• the ability to print a QR code.

For services courier delivery, online stores and other companies related to sales outside of stationary equipped places, the module must have the function of connecting to wireless networks and GPRS channels, battery operated.

The procedure for registering cash registers

The cash register for individual entrepreneurs cannot be used arbitrarily, except in cases where the law permits activities without the use of a cash register. Before using it, it must be registered. This can be done in person by contacting the tax authority at the place of registration, or through your personal account on the UFS website. To register online, you must have a personal identifier - an EDS key and an agreement with the data operator for the transfer of information to the tax office. If you have one type of activity and you keep accounting according to the simplified tax system-Income (6%), apply for digital signature may be impractical.

The procedure for registering a cash register

• purchase a KKT or a module and software for the modernization of existing equipment;
• buy a fiscal drive if it does not come in the standard;
• sign an agreement with OFD (fiscal data operator)
• submit an application to the Federal Tax Service in person or via the Internet;
• the tax office assigns a registration number to your cash register;
• you enter the data of the organization and the received number in the memory of the fiscal officer;
• generate the first report, send it to the tax office (you can use the OFD or the personal account of the cash register, if provided);
• the tax office issues a card on the registration of your cash register.

Then the activity can begin.

Is it possible not to use the cashier

No you can not. If your type of activity falls within the requirements of the law, in the absence of technology, you will be fined. Their size depends on the degree of offense, form of ownership, tax regime and is spelled out in article 14.5 of the Administrative Code of the Russian Federation.

How to save on buying a cash register for an individual entrepreneur on the simplified tax system

To buy equipment that meets your requirements and not overpay, properly assess the resources and needs of your company. Read the description of CCP, receipt printers, POS terminals, fiscal registrars, evaluate what exactly you need and from what you can refuse. In some cases, it is more convenient to buy a POS system. The equipment is supplied in different configurations and can be equipped with cash drawers, cashier monitor, cash register with and without FR, a terminal for accepting payment by bank cards, a receipt printer.

Also compare the characteristics of different manufacturers. When choosing, remember that cheap equipment has a smaller resource (for example, the number of keystrokes of the keyboard buttons, movements of the cutting knife of the cash register tape, etc.), and may also be less functional - it does not print a QR code, does not support communication with the Internet. Terminals for bank cards many financial institutions issue for free - check the commission for operations and transfer of money to an account in another bank, if your bank does not provide a terminal.

Be sure to contact the consultant of the store where you plan to purchase equipment for trade automation: the specialist will offer basic and more functional models for your tasks.

Where to buy a cashier for individual entrepreneurs

CCPs are sold in specialized stores in your city, as well as via the Internet. When buying, pay attention that the cash register must have a serial number and be entered in the register, just like a fiscal apparatus.

There is no point in buying "old" cash registers today. If you are just opening an individual entrepreneur or a new outlet for an existing company, purchase equipment of a new type. This will help:

• set up accounting and reporting in accordance with the law;
• save money on refurbishment if you chose "old cash desks";
• avoid fines.

You can buy cash registers from the Elights company. We offer a full range of equipment for trade automation, software, consulting and service support for companies of all forms of ownership and scale.

You can't fool a cash register machine: how much you filled in checks, she will remember such revenue. And these figures cannot be cut out of computer memory either with an ax or with software tricks. The process of putting a CCP into operation requires certain skills: it is necessary to register it with the tax authorities, conclude an agreement with the center Maintenance etc. However, if you follow the advice of experts, the procedure for choosing a cash register and subsequent operations with it will not create any special problems.

Before talking about the choice of CCP, I would like to remind you of the entry into force of the Federal Law of 17.07.2009, No. 162-FZ, amending the Law on CCP, which was written in detail in the last issue. Thus, paragraph 1 of Article 7 of the Law of the Russian Federation of March 21, 1991, No. 943-1 "On the tax authorities of the Russian Federation" is supplemented with the following provision. Monitor the compliance of organizations and individual entrepreneurs with the obligation to issue, at the request of the buyer (client) in the case provided for federal law, document (sales receipt, receipt or other document confirming the acceptance of cash for the relevant product (work, service), as well as impose fines on organizations and individual entrepreneurs for refusing to issue a document (sales receipt, receipt) at the request of the buyer (client) or another document confirming the receipt of funds for the relevant product (work, service).

In our opinion, a "depth bomb" has been laid here for entrepreneurs who fall under the amended law. For example, you had a cash register, and since you no longer need to use it, you put it in the "back room", but did not deregister it with the IFTS. Tax officers come to you, make a purchase, and, of course, you don’t give them a check. But since KKM is listed in the Inspectorate of the Federal Tax Service, then you automatically fall under the sanctions! Another option: you have removed the cash register from the register and trade without any problems. The same tax authorities come with a test purchase, and your seller does not issue a document confirming the receipt of cash. As a result, a fine.

Conclusion: do not rush to throw away the cash register and punch checks! From this, the size of your tax payments will not decrease or increase. But you will avoid penalties.

And in the rain, and in the cold, and in the heat

First of all, it is necessary to clearly analyze the conditions in which the machine will be used, as well as its compliance with the Classifier of cash registers used in the territory of the Russian Federation. If it does not correspond to it, the CCP may not be registered in tax office and fine at the first check. It is worth thinking about where exactly - indoors or outdoors - your device will work. After all, each car has its own temperature regime work. You also need to decide if you need a cash drawer. If available, all funds should be stored only in it. There are battery-powered machines that come in handy in places where power outages are possible.

Further considerations for choosing a CCP depend on the size of your business. If we are talking about a relatively small retail outlet, the required amount for the purchase of KKM will be about 13,500-14,000 rubles. Here the undisputed leaders are the AMS-100K and Elves-Micro-K models. Large retail outlets and enterprises cannot do without devices that provide the ability to interface with computers and scanners to increase the level of automation of settlements and control the movement of goods. Such a car costs at least 20,000 rubles. The process of implementing a cash system will lead to additional costs, take more time and require the involvement of a qualified specialist.

After you have become the proud owner of a brand new KKM, you should conclude an agreement with a technical service center (hereinafter referred to as TSC). The cost of his services during the month ranges from 400 to 800 rubles, depending on many factors. The master of the center must inspect your car for factory defects and compliance with the reference version. After the conclusion of the contract with the TEC, a hologram will appear on your CCP about service, and you can proceed with the third stage with a clear conscience. Namely - registration with the tax office. The operational control departments are engaged in the registration of CCPs in the inspections. Moreover, some IFTS register devices by appointment, in others you can come on any reception day with all the required documents, which we will talk about later. After registration, the Inspectorate of the Federal Tax Service issues a registration card for the CCP. It should be noted that many sellers of cash registers offer registration services without the presence of the owner for a small fee - from 3,000 to 8,000 rubles.

It should be borne in mind that the same CCP can be used in different areas. For example, KKT "AMS-100K" is used for trade, for services and for trade in petroleum products. The fiscal registrar "AZIMUT-EPSON TM-950 RK" is used in all areas. At the same time, you need to know that the CCP, approved for the service sector, may have restrictions that are established by departmental organizations. So, a KKT, authorized to work at the post office and telecommunication enterprises, may not be approved by another department for use in its industry. Therefore, when purchasing a CCP, you need to clearly know exactly where it will be used.

As you can see, the question of choosing a cash register, despite its seeming simplicity, is quite serious. Yes, and KKM is too expensive to approach the issue of its acquisition frivolously. Although from time to time there are rumors about some super-cheap, almost three thousand rubles, devices. Commenting on this situation, Minister of the Government of the Capital, Head of the Department for Support and Development of Small Business in Moscow Mikhail Vyshegorodtsev, noted that there is common sense and the economic logic according to which manufacturers set prices for PFC. All attempts to change prices at the administrative level are unacceptable. In addition, the problem of cheapening the cost of cash register machines for small businesses is not so critical as to divert additional resources to its solution.

Required details

So, when choosing cash registers, two important points can be highlighted:

• availability of CCP in the State Register;
• correspondence technical characteristics KKT to the tasks set by the consumer.

The state register is a collection of information about the models of cash register equipment approved for use on the territory of the Russian Federation. To date, the State Register of KKT, introduced by order of the Federal Agency for Industry No. 105 dated 06.03.2007, has approved about 100 models of KKT, both domestic and imported.

It should be noted that now the register of CCP does not contain information on the field of activity in which the use of a specific model is permissible. Previously, this kind of information could be found in the minutes of the meetings of the State Interdepartmental Expert Commission on KKM (before Rosprom, the State Register of KKM was kept by it). They were based on the cash register classifier.

Currently, it is possible to determine the scope of application of CRE, focusing on information about the details printed on cashier's check... For example, of the newly entered models in the register, the cash register AMS-100MK can be used for the sale of petroleum products (gas fuel), and KASBI-03K-02 - for the provision of transport services... Until the State Register contains information about the details printed by a specific CCP model on a cash register receipt, cash registers previously included in the State Register must be applied taking into account the information on their spheres of application contained in the state register of CMC (Rosprom letter dated 03.20.2007 No. SP-915/16).

As part of the mandatory information contained in the first section of the State Register, the details printed by the sample of the CCP model on the cash register receipt are named. It must be admitted that these details contain a much larger amount of information than was previously required. Recall that until 2007, checks issued to customers had to contain information about the name of the organization, the TIN, the serial number of the cash register, the serial number of the check, the date and time of purchase (service), the cost of purchase (service), and a sign of the fiscal regime. Other data provided technical requirements to the CCP, taking into account the peculiarities of the spheres of their application, could be indicated additionally.

Currently, when using, for example, a MINIKA 1102.1K cash register (version 01), the check must contain the following details:

1. Name of company ( individual entrepreneur) (programmable up to four lines).
2. Cashier (operator) code, KKT serial number.
3. Taxpayer identification number (TIN).
4. The name of the software and hardware that provides uncorrected registration of information, and its registration number.
5. Section identifier (number) (service code), purchase (service) amount.
6. The amount contributed by the buyer (client).
7. Change, change amount.
8. Date of purchase (service), time of purchase (service), indication of the fiscal regime.
9. The serial number of the check.
10. Number, symbol # and value of the control verification code.
11. Additional details (the need for printing is determined by the KKT user):

• quantity of goods (services);
• the sign of multiplication (symbol *), the cost of the accounting unit of goods (services);
• section (department) name;
• type of operation (mark-up, discount), the amount of the discount interest rate (mark-up);
• a sign of a decrease (increase) in the purchase price by the amount of the discount (margin) (symbols “-” or “+”) and the amount of the discount (margin);
• the name of the tax;
• tax group attribute, tax percentage (up to four taxes);
• a sign of an increase in the purchase price by the amount of tax (symbol +) or tax accounting in the purchase price (incl.) and the amount of tax;
• subtotal, subtotal sum;
• name of the operation (return, cancellation);
• transaction amount (cancellation);
• total, the total amount of the purchase (service);
• programmable end of receipt (up to four lines).

As you can see, checks issued by new models are more informative.

Features of the use of CCP in the field of trade

For a sales booth, pavilion or container with an unreliable power network, it is preferable to purchase a small-sized cash register that works stably for work shift from the built-in battery in the temperature range from - 20 to + 40 degrees with a sealed keyboard. These requirements are fully met by the cash register. ELVES-MICRO-K ... For a large store with a normal electrical network, heating, with several departments, a stationary apparatus with cash drawer and a set of various service functions. In such cases, AMS-100-K .

To keep records of goods in the store and in the warehouse, in order to replenish stocks and assortment of goods on time, check the intensity of sales of a particular product, have information about the work of each cash register in trading floor, the sales and accounting process must be automated. Fiscal registrars operating as part of computer cash systems (KKS) successfully cope with this task. So, the fiscal registrar SHTRIKH-FR-K successfully works as part of the KKS in large shopping centers and in small pavilions, where it is necessary to automate the sales process.

Features of the use of CCP in the field of trade in petroleum products

IN recent times in connection with the significant growth of the car park in our country, the construction of new and re-equipment of old filling stations (gas stations) is developing at an ever faster pace. At modern gas stations, a whole range of services is offered (oil change, car diagnostics, car wash, cafes and even cinemas).

The issuance of the main product to the consumer of fuel (gasoline, diesel fuel, gas) differs from the issuance of a piece product in a store. In the retail trade of petroleum products, computer cash systems are used, which allow not only settlements with buyers for the fuel sold using the cash register, but also simultaneously monitor the total fuel consumption, fuel consumption for each fuel dispenser (dispenser), analyze the intensity of sales by fuel type, perform a number of other functions.

An example of a system CCP used in a cash register complex are devices SHTRIKH-COMBO-FR-K , SHTRIKH-MICRO-K (version 02), SHTRIH-950-K , EKR 3102.3 K .

KKT in the service sector

In the service sector (hairdressing, paid services photocopying, car service stations, etc.) must be used by CCPs, intended not only for the trade, but also for the service sector, which is reflected in the technical documentation on the CCP. An example of such a cash register is Barcode Mini-K .

The service sector (post office, telecommunications and transport) has its own peculiarities of using KKT.

Cash register terminal for telecommunication and postal terminal are used as:

• means for registering technological and cash information about each service used in further processing;
• a means of automated execution of the necessary operational documentation for each registered service;
• means of cash accounting of income and expense transactions for telecommunication services;
• means for preliminary processing of primary technological information;
• means for processing various information as a personal computer.

The postal terminal must provide:

• receiving money transfers;
• payment of money transfers;
• payment of pensions and benefits;
• receiving parcels;
• reception of valuable letters, parcels, telegrams;
• subscribing;
• sale of goods, etc.

An example of a post office terminal used in the post office and in telecommunications is AZIMUT-EPSON TM-U950 RK .

The most common CCP models and their main characteristics are shown in Table 1.

It is advisable to select a specific CCP model in conjunction with a CCP CCP specialist, especially if you are purchasing a CCP for the first time.

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